Role Description An early-stage, founder-led company in the healthcare and consumer space is building data-driven outreach and operations, looking for a Chief of Staff & Executive Assistant to protect founder focus time and own both executive support and research operations end-to-end. The business is run by two founders in a lean, fast-moving remote setup where a single trusted hire moves fluidly between high-trust administrative work and hands-on market research — no layers of process, just direct ownership. - Manage both founders' inboxes and calendars - Coordinate meetings and travel - Track expenses and vendor invoices - Maintain shared documentation - Dedicate roughly half the week to building research spreadsheets - Sourcing verified contact data - Queue outreach Success means founders stay focused on high-leverage work while a reliable system handles scheduling, logistics, and a steadily growing, well-organized research pipeline. Qualifications - 3+ years of executive assistant or executive support experience for founders or C-level leaders in a remote environment - Hands-on management of executive inboxes and calendars across multiple stakeholders and time zones, including scheduling and conflict resolution - Strong proficiency in Google Workspace (Google Sheets, Gmail, Google Drive, Google Calendar) - Demonstrated experience building and maintaining research or contact databases at scale (e.g., verified contact directories, structured data sets) - Experience coordinating travel, expense tracking, reimbursements, and vendor/invoice processing - Working use of AI tools (Claude or ChatGPT) for day-to-day research and drafting tasks - C1+ English (CEFR) for founder- and client-facing written and verbal communication Requirements - Prior experience supporting founders or C-level leaders at an early-stage or fast-paced startup - Background in healthcare, consumer, or B2C environments - Familiarity with lightweight CRM tools or Google Sheets–based outreach workflows - Experience queuing or managing outbound and lead-generation workflows - Light project management across multiple operational workstreams Benefits - Competitive Salary: Based on experience and skills - Remote Work: Fully remote—work from anywhere - Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting - Generous PTO: In accordance with company policy - Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees - Direct Mentorship: Guidance from international industry experts - Learning & Development: Ongoing access to resources for professional growth - Global Networking: Connect with professionals worldwide Company Description Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They're looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we've hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we're building for: Watch here .

• Support to Senior Leadership: Manage the daily calendars, travel needs, and meeting requests for the VP of Partner Sales and the VP of US Small Business. • Drive Strategic Planning & Execution: Assist in preparing for all team meetings, leadership offsites, and summits, including agenda management, logistics coordination, and content preparation. • Foster Cross-Team Collaboration: Work closely with a network of HubSpot Executive Assistants and Coordinators to provide backup support and drive broader company initiatives. • Manage Confidential & High-Priority Projects: Handle sensitive information with discretion while supporting strategic initiatives and key operational processes. • Coordinate Events & Travel Logistics: Assist in planning virtual and in-person team events, preparing leadership for travel, and ensuring seamless engagement execution. • Oversee Administrative Operations: Process expense reports, manage purchase orders, coordinate payments, and liaise with external vendors.

Role Description Our newly developed Client Team Counsel program has the opportunity for an experienced Legal Practice Assistant to join the Firm’s expanding program. This position will be remote, but the successful candidate must reside in a state where we have a physical office. On a day-to-day basis, works under the direction of attorneys and paralegals to whom the Practice Assistant is assigned. Under general supervision, supports the delivery of quality legal services to clients by providing secretarial and administrative assistance to attorneys, performing complex and specialized secretarial and clerical tasks, and working collaboratively and cooperatively with others in a team-oriented environment. This position supports multiple attorneys as primary assignments and also provides back-up secretarial assistance to other attorneys as assigned. Essential Functions - Preparing Documents: - Using word processing and document management software, prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each practice group. - Independently composes and drafts routine cover letters and documents. - Proofreads documents and checks for appropriate formatting, spelling, and grammar. - Prepares revisions and redlines documents as directed. - Prepares documents for e-filing as required. - Maintains Calendar: Maintains and updates the calendars for assigned attorneys, including meetings, appointments, due dates, and client-related activities. - Maintains Files: - Maintains paper and electronic files in compliance with internal policies. - Performs routine filing and retrieves files as needed. - Maintains chronological files and administrative files for assigned attorneys. - Timekeeping: - Prepares time entries for assigned attorneys and submits in a timely manner. - Prepares expense reimbursement and disbursement requests. - General Administrative Support: - Prepares and processes new matter documents. - Receives and screens phone calls and takes messages as required. - Receives and directs clients and visitors. - Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. - Schedules meetings and arranges for conference rooms and meals. - Communicates effectively and professionally with clients and with others in the Firm. - Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines. - The Practice Assistant may be responsible for additional administrative assistance and may, on occasion: - Assist with mentoring new staff. - Assist with piloting new software. Qualifications - 4+ years of experience as a practice assistant or legal secretary. - Experience with California processes and filings required. - Knowledge of legal terminology, legal documents, and legal processes. - Accurate typing of at least 70 words per minute. - Strong computer proficiency in the use of MS Office, document management, time entry, e-filing, and database software. - Excellent communication skills, written and verbal. - Understanding of correct grammar, spelling, and punctuation. - Strong proofreading skills. - Superior organizational skills including filing, calendaring, and proofreading. - Time management skills and ability to work independently as well as with a team. Requirements - Please note, we are not working with outside recruiters for this position. Benefits - In accordance with the Colorado Equal Pay for Equal Work Act, the expected salary range for this Colorado position is between $50,253 and $109,574. - In accordance with New York State’s Wage Transparency Law, the expected salary range for this New York State position is between $55,494 and $120,806. - In accordance with California’s amended labor code as stated in Senate Bill 1162, the expected salary range for this California position is between $47,091 and $120,806. - In accordance with the Washington Equal Pay and Opportunities act, the expected salary range for this Washington position is between $52,749 and $114,816. - In accordance with the Wage Transparency Omnibus Amendment Act, the expected salary range for this DC position is between $52,749 and $114,816. - In accordance with Maryland’s Equal Pay for Equal Work-Wage Range Transparency Law, the expected salary range for this Baltimore position is between $47,091 and $102,960. - In accordance with Illinois Equal Pay Act Transparency Notice, the expected salary range for this Illinois position is between $52,749 and $114,816. - In accordance with Massachusetts Frances Perkins Workplace Equity Act, the expected salary range for this Massachusetts position is between $55,494 and $120,806. - In accordance with Minnesota Pay Transparency Law, the expected salary range for this Minnesota position is between $47,091 and $102,960. - In accordance with New Jersey Senate Bill 2310, the expected salary range for this New Jersey position is between $55,494 and $120,806. - In accordance with applicable laws and regulations, as of the date of this posting, a good faith estimate of the current scale range for this position in Cleveland, OH is $45,594 and $99,840 annually. Actual pay will be adjusted based on experience, geographic location, and other job-related factors as permitted by law. - This position qualifies for the benefits below. The application deadline for this position is December 31, 2026. - Ogletree Deakins offers a robust suite of benefits for our Staff including: - Paid Time Off - Paid Sick Leave - A 401(k) matching program - Profit Sharing - Paid Holidays - Paid Parental Leave - Affordable Health and Life Insurance including Dental & Vision coverage - Health Savings Account / Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses - Tuition Reimbursement - An Employee Assistance Program Contact Information If you have questions, please e-mail ___ at ___ with "Practice Assistant – [Location]" in the subject line. Please note, applications submitted via e-mail will not be considered. Company Description Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S. We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments. Equal Opportunity Employer.

Role Description Zwicker is presently seeking a Document Production Assistant I to join our team. The Document Production Assistant plays a key role in managing and preparing documents within legal, corporate, or administrative environments. The role can be remote after the 90-day training period. The base hourly rate for this position is $17.00. - Scanning paper documents to create electronic copies - Printing documents - Data Entry: recording information into the system of record - Electronic filing of electronic documents by transferring data between systems - Document retrieval from electronic databases - Saving, renaming, and redacting files - Other duties as assigned Qualifications - Ability to perform repetitive tasks with a high degree of accuracy - Comfortable working independently and in a team environment - Strong attention to detail - Strong organizational and time management skills - Proficient computer skills including experience in Adobe and Microsoft Office Excel and Word - Be able to communicate in a common language with (or to) individuals or groups verbally and/or in writing - Be able to operate a computer, phone, or equivalent device - Be able to complete a minimum of a 40-hour flexible workweek schedule - Be able to read and comprehend position-specific documents and correspondence Requirements - Must have a private location within their home free from third parties and household members - Must have stable internet service with a minimum speed of 5 Mbps or any broadband cable access that allows company-issued equipment to connect and operate without disruption - Ability to maintain confidentiality and data security standards - Availability during business hours - Comply with the Firm’s Remote Working Policy - Be able to lift five pounds or greater - Be able to sit 90% of the workday at times - Be able to bend at the waist and be mobile when needed - Be able to concentrate and use critical thinking Benefits - Medical, vision, and dental insurance - Long-term disability insurance - Life insurance - Compensated time off - Paid holidays - 401 (K) with match