Destify logo
Destify

Destination Wedding Professionals

Accounts Payable

Accounts PayableAccounts PayableFull TimeRemoteSeniorTeam 51-200Since 2016H1B No SponsorCompany SiteLinkedIn

Location

Latin America

Posted

5 days ago

Salary

$30K - $35K / year

Seniority

Senior

Associate Degree3 yrs expEnglish

Job Description

Accounts Payable

Destify

• Updating SOPs and maintaining processing instructions. • Setting up new vendors and maintaining vendor documentation. • HBSI Audits & Payments: Auditing HBSI invoices and issuing the related COGS supplier payments. • Admin Review Supplier Payments in CRM that were missed by the script run. • Processing overhead payment requests. • AP Aging Management: Maintaining timely payments with our vendors under agreed-upon terms. • Credit Card Limit Management: Adjusting Brex credit card limits when needed. • Supplier Comps/Refunds Management and Tracking: Tracking down and reconciling vendor, refunds, and comps for all Suppliers (negative payments on the supplier side in CRM). • Room-related - Supplier comps • Room-related - Supplier refunds • Enter any missing Supplier Refunds in the CRM that were issued by the supplier on an invoice. • Review the accounting in a room whenever in a room before exiting the room. • Support & Tickets: Monitoring and answering accounting-related tickets and tasks from GX. • Updating AP scorecards in L10 Meetings • Failed ALG CRM auto payments: Updating accounting payments for failed. • Month-end AP Reconciliations for each vendor to ensure payments are not missed. • Maintain a timely monthly room locking schedule for the previous (could be two months) traveled month. Depending on when supplier comps come in. • Filing annual 1099s • Cross-train as backup for the AR and Staff position when on vacation.

Job Requirements

  • 3-5 years of full-cycle AP experience required (not entry-level)
  • Associate's required, Bachelor's preferred
  • Travel/hospitality industry preferred with specific callouts to ALG, HBSI, supplier comps/refunds, and room locking
  • Technical Proficiency: Advanced command of Microsoft Excel (creating spreadsheets and formatting), data entry, and mathematical accuracy.
  • Software Experience : Familiarity with QuickBooks Online and CRMs.
  • Accounting Fundamentals : Understanding of basic bookkeeping and 1099 filings.
  • Soft Skills: High level of organization, problem-solving, attention to detail, and professional communication for vendor and inter-departmental inquiries.

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