Role Description As our US Senior Executive Operations Assistant, you'll be the trusted partner behind high-performing leaders, ensuring priorities stay on track, communication flows smoothly, and critical business activities move forward without unnecessary friction. This role sits at the intersection of executive support, operations, project coordination, and stakeholder management. - Manage complex executive calendars, schedules, and competing priorities. - Protect executive focus time and proactively resolve scheduling conflicts. - Coordinate domestic and international travel arrangements and logistics. - Draft, organize, and manage executive communications. - Prepare meeting agendas, presentations, and supporting documentation. - Capture meeting notes, action items, and follow-up commitments. - Coordinate communication with internal and external stakeholders. - Support leadership meetings and recurring operational activities. - Assist with project coordination, tracking, and reporting. - Maintain business processes, systems, and documentation. - Handle confidential and sensitive information with discretion and professionalism. - Anticipate operational challenges and proactively implement solutions. Qualifications - Minimum 5 years of Executive Assistant, Executive Operations, or related experience. - Experience supporting senior leaders, founders, or executive teams. - Advanced calendar management and scheduling experience. - Experience coordinating domestic and international travel. - Strong written and verbal communication skills. - Ability to manage multiple stakeholders and competing priorities. - Experience with project coordination and operational support activities. - Proficiency with modern workplace and collaboration tools. - Strong organizational, time management, and problem-solving skills. - Ability to work independently in a fast-paced environment. - High level of professionalism, confidentiality, and discretion. Requirements - Experience supporting C-Suite executives. - Experience working in high-growth or fast-paced business environments. - Exposure to process improvement and operational optimization initiatives. - Experience supporting US-based leadership teams. - Experience with some or all of the following tools will be highly regarded: - Google Workspace - Slack - Microsoft Teams - Zoom - Asana or similar project management platforms. - HubSpot, Zoho, or comparable CRM systems. - Canva - LinkedIn - 90.io - Stretty (or similar business operating systems). Benefits - Permanent Work-from-home setup. - Company-provided equipment. - Secondary Wi-Fi Modem. - 21 Leave Credits Annually - Leave benefits begin on Day 1. - 100% conversion of UNUSED leave credits. - HMO on Day 1. - 13th Month Pay. - Monthly Gift Voucher. - Milestone Tokens (Birthday/Anniversary/Christmas). - A Life Beyond the Screen #WorkLifeBalance. - Active employee engagements physically such as Christmas Party & Team Building, and virtual events such as town-hall with prizes.

• Maintain organized digital filing systems and records • Collaborate with the legal team to ensure timely case progression • Support general administrative tasks to ensure smooth day-to-day operations • Assist with e-filing and document submission processes • Coordinate calendaring, scheduling, and appointment management • Answer and direct phone calls while providing a professional and empathetic client experience • Manage client intake by handling initial inquiries, vetting callers, and gathering relevant case information • Maintain and update case files, ensuring all documentation is accurate and accessible • Draft, edit, and organize legal and administrative documents

• Executive administrative responsibilities - manage business calendar, schedule internal and external meetings, submit expense reports, coordinate travel for CEO • Act as a point of contact for internal team, clients, and external partners • Drafts committee and leadership agendas; coordinates preparation of agenda materials; prepares agenda packets • Attends leadership meetings and electronically records meetings • Prepares actions and motions into minutes for approval at next meeting • Types correspondence and reports; drafts correspondence from rough notes • Maintains confidential and administrative files • Prepares extensive domestic and international travel arrangements; • Attend and participate in company meetings, shows/events, as on-site support, and a representative of the company as required • Purchases supplies for meetings and authorizes payment for travel, training, professional memberships, subscriptions, and vendors

Role Description Das ist kein normaler Job. Das ist keine Kalender-und-Reise-Rolle. Das ist keine passive Supportfunktion. Und das ist definitiv keine Stelle für jemanden, der konstante Struktur, klare Grenzen oder ein Low-Intensity-Umfeld braucht. Das ist eine Rolle für jemanden, der direkt neben einem Founder operieren und Teil des operativen Rückgrats werden will. Die Rolle existiert aus einem Grund: Der Founder soll aufhören, den ganzen Tag operativen Lärm in seinem Kopf zu tragen. Du wirst effektiv zur hochvertrauensvollen operativen Erweiterung des Founders, über Business und Privatleben hinweg. Das Ziel nach 6 Monaten ist einfach: Der Founder soll sich operativ deutlich entlastet fühlen, weil du existierst. Deine Aufgaben - Projekte koordinieren, operative Probleme lösen und Follow-ups über mehrere Stakeholder hinweg verfolgen. - Family-Logistik managen, Last-Minute-Probleme lösen, Reisen umorganisieren, sensible Kommunikation steuern oder sicherstellen, dass wichtige Dinge einfach nicht auseinanderfallen. In der Praxis heißt das konkret: - Projektkoordination: Themen vorwärtstreiben ohne konstante Founder-Einbindung. - Operative Follow-ups: Sicherstellen, dass nichts verloren geht, niemand vergisst und alles geschlossen wird. - Stakeholder-Kommunikation: Intern, extern, cross-funktional. - Inbox & Information Management: Priorisieren, filtern, weiterleiten. - Reise & Logistik: Flexibel, verlässlich, antizipativ. - Persönliche operative Themen: Mit derselben Professionalität wie Business-Themen. - Sensible Situationen & Ad-hoc-Requests: Ruhe bewahren, Lösungen finden. - Dokumentation & Research: Strukturiert, schnell, nutzbar. Qualifications - Obsessive Zuverlässigkeit: Dinge fallen bei dir nicht durch die Hände. - Emotionale Stabilität unter Druck: Du wirst nicht reaktiv, wenn es chaotisch wird. - Hohe Eigenverantwortung: Du wartest nicht auf Anweisung, du löst Probleme. - Diskretion & Loyalität: Nicht verhandelbar. - Strukturiertes Denken + Fähigkeit, Chaos in Ordnung zu verwandeln. - Starke Kommunikation: Klar, direkt, nützlich. - Geringes Ego: Du willst Wirkung erzielen, nicht gesehen werden. - Komfort in Ambiguität und schnellen Kontextwechseln. Requirements - Typische Hintergründe: Projektkoordination, Founder Office, operative Rollen in Startups oder Scaleups, Consulting mit starker Execution-Erfahrung, VC Platform / Portfolio Operations, High-Level Executive Support oder Hintergründe aus militärischen oder Elite-Performance-Umfeldern. - Nice to have: Erfahrung in Remote-first-Organisationen. - Kenntnisse in HealthTech oder regulierten Märkten. - Sprachen: Deutsch (C1+) + Englisch; weitere Sprachen ein Plus. Benefits - Sei Teil der Zukunft des Gesundheitswesens und gestalte echten Impact in einem der spannendsten HealthTech-Unternehmen Deutschlands. - 100 % remote, flexibel, vertrauensbasiert. - Faire Vergütung, die mit der Rolle wächst. - Direkte Nähe zu Entscheidungen, echte Verantwortung, kein Mikromanagement. - Kleines, leidenschaftliches Team, das Großes bewirkt. - Wachse mit der Rolle – operativ, strategisch, persönlich.