True Up Companies prides itself on quality, safety, efficiency, and most importantly our relationships with Customers.
Admin Assistant
Location
United States
Posted
3 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Admin Assistant
True Up Companies
Role Description Provide general administrative assistance to the construction and warehouse teams, including: - Scheduling meetings - Answering phones - Handling correspondence Prepare and maintain records, reports, and spreadsheets related to warehouse and construction activities. Assist in the preparation of project documents such as: - Contracts - Purchase orders - Change orders Qualifications - Strong organizational skills - Excellent communication abilities - Proficiency in office software (e.g., Microsoft Office) Requirements - Coordinate inventory tracking and ensure proper documentation of incoming and outgoing materials - Manage procurement paperwork, including tracking purchase orders, delivery schedules, and inventory levels - Work closely with the procurement team to ensure timely and accurate ordering of supplies - Assist in scheduling meetings, project timelines, and deliveries for construction projects and warehouse operations - Coordinate with contractors, vendors, and delivery services to ensure efficient movement of materials - Maintain construction and warehouse calendars, ensuring project milestones are met - Organize and maintain project files, safety documentation, inspection reports, and other compliance paperwork - Ensure all permits, licenses, and other regulatory paperwork are up to date and properly filed - Maintain employee timecards and assist with payroll documentation for warehouse and construction staff - Act as the primary point of contact between office staff, field teams, and external partners - Assist in preparing presentations, memos, and reports for management and other stakeholders - Facilitate clear communication between construction/warehouse teams and company management - Assist in ensuring compliance with safety regulations and company policies - Maintain records of safety trainings, certifications, and inspections - Assist in organizing safety meetings and preparing safety reports Benefits - Equal opportunity employer - Commitment to diversity and inclusion
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