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Redwood Software logo
Redwood Software

The leader in automation fabrics solutions

Recruiting Operations Specialist

RecruitmentRecruitmentFull TimeRemoteSeniorTeam 501-1,000Since 1993H1B SponsorCompany SiteLinkedIn

Location

United States

Posted

20 days ago

Salary

0

Seniority

Senior

Bachelor Degree3 yrs expEnglish

Job Description

Recruiting Operations Specialist

Redwood Software

• Champion an AI-first approach to recruiting operations — proactively identifying opportunities to leverage AI tools for workflow automation, candidate screening, scheduling, and reporting, and helping the broader TA team build confidence and fluency with emerging technology. • Own and optimize Greenhouse as our ATS administrator — maintaining data integrity, enforcing best practices, and evaluating new tools that can meaningfully improve recruiting outcomes. • Partner with Talent Acquisition, People Systems, and IT teams to optimize recruiting technology infrastructure and integrations. • Maintain Workday as the source of truth for requisitions in partnership with Finance and People Ops. • Build and maintain dashboards that give stakeholders real-time visibility into pipeline health, time-to-fill, source effectiveness, and other key hiring metrics. • Partner with Finance on headcount alignment, requisition tracking, and workforce forecasting. • Support compliance reporting and audits by maintaining accurate recruiting documentation and records. • Own Redwood’s Employee Referral Program ensuring a positive experience for referrers and candidates. • Manage Offer Process & Background Check Verifications for NA & EMEA candidates. • Audit, document, and continuously improve recruiting workflows end-to-end — from requisition creation through onboarding handoff — ensuring consistency and scalability as the business grows. • Develop process documentation and deliver training to Recruiters and Hiring Managers. • Identify friction points in the candidate journey, implement improvements that raise engagement and satisfaction at every touchpoint. • Coordinate and manage interview scheduling for high priority roles across candidates, recruiters, hiring managers, and interview panels to ensure a seamless hiring process. • Manage relationships with recruitment agencies, job boards, and background check providers — including contract negotiation and SLA oversight. • Ensure recruiting practices remain compliant with data privacy regulations and internal policy. • Partner with Procurement to create Purchase Orders and process invoices within Workday.

Job Requirements

  • 3+ years in Recruiting Operations or a similar HR operations role
  • Hands-on experience with ATS systems; Greenhouse and Workday familiarity a plus
  • Strong analytical skills with the ability to translate data into actionable recommendations
  • Proven project management ability — you can drive multiple workstreams simultaneously without dropping the ball
  • Experience managing external vendors and holding them accountable to performance standards
  • Clear, structured communication — written documentation and stakeholder training come naturally to you
  • A strategic mindset: you don't just execute; you ask whether we're doing the right things in the first place
  • An AI-first orientation — you're curious about and experienced with AI-powered tools, and you default to exploring how automation and intelligent technology can solve problems before reaching for manual solutions.
  • Bachelor's degree or equivalent experience

Benefits

  • Health insurance
  • Retirement plans
  • Paid time off
  • Flexible work arrangements
  • Professional development

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