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YOUR PEOPLE PARTNER: HR practices to scale your business
Office and Administration Coordinator
Location
Australia
Posted
60 days ago
Salary
0
Seniority
Senior
Job Description
Office and Administration Coordinator
Partale
• Providing dedicated executive assistant support to the CEO, including diary and inbox management, travel coordination, stakeholder meeting management, and researching and preparing briefings and documentation for executive activities • Supporting the CEO with governance-related administration and communication with the Board and key stakeholders • Coordinating Board and sub-committee meetings, including preparing agendas, booking venues and travel, and providing secretariat support • Coordinating domestic travel for staff, associates, and participants, liaising with Corporate Traveller as required • Overseeing general office services and supplier relationships, including monitoring the AIGI inbox and phone line, and managing stationery, couriers, and workspace maintenance • Managing IT equipment provisioning and maintaining the internal equipment register • Assisting the Finance and Administration Manager with financial administration tasks, including drafting bills and coding expenses • Administering WHS compliance activities, including onboarding and refresher training, maintaining registers, managing contractor documentation, and coordinating remote work check-in systems • Organising logistics for in-person Board meetings and biannual staff offsites, including venue hire, catering, travel, and scheduling, ensuring WHS and accessibility requirements are met • Any additional tasks that align with your role and responsibilities as directed by the CEO or leadership team
Job Requirements
- Demonstrated experience in office or business administration, preferably in a not-for-profit or Indigenous organisation
- Demonstrated experience working with Indigenous organisations, communities, and individuals
- Proficiency in office coordination including diary and inbox management, travel booking, and minute-taking
- Experience providing executive-level support to a CEO or senior leaders
- Experience organising Board or executive-level meetings, including preparing agendas and taking minutes
- Knowledge of WHS administrative requirements
- Confidence managing external suppliers and service providers (e.g. couriers, IT support, Telstra)
- High-level organisational and time management skills
- Ability to work effectively both autonomously and as part of a team
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