• Run capture for every pursuit driven from Shipley best practices, opportunity qualification, customer/competitor intel, gate reviews, win strategy, teaming, and price-to-win positioning. • Own the full proposal development lifecycle: kickoff, compliance matrix, outline, content plan, color-team reviews (pink, red, gold, white-glove), production, and submission. • Write the executive summary and key technical, management, and past-performance volumes; orchestrate SME and partner contributions on the rest. • Build and maintain a content library, past-performance database, and capability statement set that compounds eVisit’s win rate over time. • Partner with the Federal AE on capture plans; partner with operations on delivery; partner with prime contractors on teaming and vehicle routing. • Run lessons-learned after every submission; instrument win/loss and pipeline conversion analytics; report capture and proposal KPIs to leadership. • Represent eVisit at industry days, capability briefings, and partner conferences when shaping warrants it. • Track and manage key success metrics, including but not limited to: - Submitted-proposal volume and on-time submission rate - Win rate (trailing 12 months) - Compliance-matrix score against government evaluation models - Pipeline conversion (capture-qualified → submitted → awarded)

• Manage the full bid lifecycle for municipal RFPs • Develop win themes and narrative strategies • Write and edit various proposal sections • Build and maintain a reusable proposal content library • Utilize AI tools for drafting and content adaptation

• Respond to RFI/RFPs and other deliverables to support the sales process • Maintain RFP response database and ensure it is populated with latest high-quality responses • Liaise with members of the Sales, Sales Engineering, Legal, Marketing, and Product Development teams • Provide administrative support to sales team leveraging primarily the Salesforce.com platform

Role Description Waggoner Engineering, Inc. is looking for a motivated and collaborative Proposal Coordinator to join our Proposal and Marketing team and to expand our footprint across Louisiana and the Gulf South. This is a fully remote position with occasional travel for team meetings or proposal deadlines as needed. The Proposal Coordinator will support the design and development of proposals, qualification packages, and other custom marketing materials. This role requires strong writing skills, attention to detail, and the ability to coordinate information across multiple departments and partners. - Work closely with leadership, project managers, and technical staff to gather, refine and develop proposal content. - Write, edit and tailor RFP/RFQ responses for clarity, accuracy, and compliance. - Apply knowledge of municipal, construction, and transportation industries. - Maintain up-to-date project profiles, resumes, and CRM records (Deltek Vantagepoint experience preferred). - Manage information requests with consultant partners and ensure timely integration of content. - Advanced proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, and PowerPoint). - Advanced Adobe Creative Cloud skills (InDesign, Photoshop, Illustrator) for layout and document design as well as Adobe Pro. - Edit technical information for proper grammar, spelling and readability. - Assist with graphics, layout, and overall document design following brand guidelines. - Assemble final deliverables in strict accordance with client requirements, for both digital and physical submissions. - Track and organize documents, templates, data and boilerplate text to support continuous improvement of proposal assets. - Ability to manage competing priorities and deadlines in a dynamic work environment. - Represent the company’s mission and values through high-quality work and a positive, solutions-oriented approach. Qualifications - Bachelor's degree in English, Communications, Marketing, Journalism, Technical Writing, or similar discipline. - 2+ years of experience in architecture, engineering or construction (A/E/C) industry. - Exceptional writing, editing, and proofreading skills with attention to detail. - Strong project coordination and deadline management capabilities. - Ability to work independently, manage multiple assignments, and maintain attention to detail. - Collaborative, professional communication style and strong interpersonal skills. Requirements - Experience with Adobe Creative Cloud (InDesign, Photoshop, Illustrator). - Deltek Vantagepoint CRM or similar CRM systems. - Familiarity with state and municipal procurement processes (DOTD, municipalities, parishes, state agencies). - Understanding of water, wastewater or transportation related infrastructure. - 2+ years of experience is preferred. Benefits - WEI Incentive Program - Healthy Workplace Program - Employee Referral Bonus - Competitive Health Benefits - Career Development and Training - Flexible/Hybrid Schedule - Community Service Opportunities - Worldwide Travel Assistance Company Description Waggoner Engineering, Inc. is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.