• Manage executive email accounts and complex calendars, ensuring a maximum two-hour turnaround time on crucial business inquiries to maximise B2B conversion rates. • Proactively identify manual administrative bottlenecks and utilise AI tools (such as ChatGPT and Claude) to build automations, generate social media assets, and streamline operational outputs. • Monitor team compliance with established Standard Operating Procedures (SOPs) within ClickUp, tracking project deliverables and maintaining operational momentum. • Field initial B2B corporate inquiries manually and actively assist the founder in selecting, structuring, and implementing a formal corporate CRM system. • Assist with the administrative, research, and logistical frameworks required to support the organisation’s ongoing market entry into the United Kingdom. • Prepare cross-border payments, manage routine administrative records, and facilitate smooth communication with external specialised marketing and logistics agencies.

Title: Executive Assistant National Capital Region, DC Full Time Experienced Job Description: Chimera supports our customers with advanced intelligence analysis and expert administrative support to aid analysts, the warfighters and decision makers. You will be supporting the DHS CWMD Office in Washington, DC as an Executive Assistant. This position is partial telework with 1-2 days on-site at a minimum (or as otherwise directed by the government). As an executive assistant you will work with a team of other administrative staff across all directorates within the DHS CWMD Office and support Agency leaders with their important roles and complicated schedules. You will need to have expert understanding of Microsoft products and calendar management, SharePoint and MS Teams. You will need to have expert communication skills both written and oral as you will be interfacing across the organization and with other Senior leaders in the Government. Attention to detail is important as well as collaborative skills to work as a team to get the job done. As the EA you will be supporting high profile individuals and be expected to help them and make their jobs easier. A positive attitude and immediate responsiveness (during work hours) is important. This position requires an active SECRET clearance. Job duties include but are not limited to: - Answer telephones, record messages, forward calls, and respond appropriately to inquiries. Assist staff with follow-up phone calls on outstanding actions. - Schedule, coordinate, and provide support for meetings, events, interviews, appointments, and other similar activities. - Draft, edit, and facilitate timely responses to a variety of routine written inquiries as well as Executive or other priority correspondence that requires immediate response. Track incoming and outgoing Executive Secretary correspondence, alerting responsible parties of tasking and ensuring coordination of responses by relevant directorates within established deadlines, review and edit work products, - Prepare files for circulations, monitor progress, and maintain files (hard copy and electronic). Ensure correspondence and accompanying documents are in compliance with DHS Executive Secretariat policy and procedures. - Draft, edit, and facilitate the development of talking points, public presentations, reports, educational materials, brochures, fact sheets, and/or other materials for internal, Government, and public consumption. - Resolve a range of administrative problems and inquiries; recommend efficiencies and best practices where practicable. - Work on special projects for Senior Executive Service Manager. - Facilitate the passage of security clearances, foreign visitor requests, and other unique processing requirements as needed for staff travel, Government officials, and/or media representatives to the office, CWMD Office activity sites, or other location. - Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports and PowerPoint presentations. Requirements: - Associate's degree and at least 10 years of job-related experience or equivalent. - Excellent written communication skills; working knowledge of word processing and integrated software applications; strong organizational skills and ability to perform detail-oriented work are required. - Experience working with senior level management. - Position will require the ability to pass and maintain a Security Clearance. Working Conditions: - This position may require unconventional work hours due to crisis management. - This position will be based in a busy and dynamic office environment and may be subject to frequent changes in priorities. - Normal work hours are Monday-Friday 8:00am to 5:00pm (or as otherwise directed by the government), however extended hours may be required. - Must be able to work independently, using good judgement and discretion on assigned tasks, and accept direction on given assignments. PLACE OF PERFORMANCE: On-site at St. Elizabeth's DHS facility, CWMD Office, Washington, D.C. 20528. About Us: Chimera Enterprises International (Chimera) is a Service-Disabled Veteran Owned Company with headquarters in Maryland. We are built to inspire growth for our clients with innovative solutions, that helps our clients succeed. Chimera is committed to Equal Employment Opportunity and to attracting and retaining the most qualified employees regardless of race, national origin, religion, sexual orientation, gender, age or disability.

• Coordinate and manage the full intake process from start to finish • Communicate professionally and compassionately with families, providers, and staff • Collect and maintain required intake documentation and records • Schedule appointments and coordinate intake-related activities • Follow up with families and providers to ensure timely completion of intake requirements • Maintain accurate records, workflows, and intake tracking documentation • Ensure all cases move efficiently through intake and onboarding processes • Follow company processes and workflows accurately • Manage multiple clients, schedules, and administrative tasks simultaneously • Support additional intake coordination and administrative tasks as required

• Manage calendars, schedule appointments, and coordinate meetings for senior attorneys. • Prepare, proofread, and organize legal documents, correspondence, and reports. • Assist in travel arrangements and itinerary planning. • Serve as a liaison between attorneys, clients, and external parties to facilitate smooth communication. • Coordinate and support special projects and law firm events. • Maintain confidential client and firm information with utmost discretion. • Support billing and invoicing processes as required. • Assist with case management and filing.