Title: Executive Assistant National Capital Region, DC Full Time Experienced Job Description: Chimera supports our customers with advanced intelligence analysis and expert administrative support to aid analysts, the warfighters and decision makers. You will be supporting the DHS CWMD Office in Washington, DC as an Executive Assistant. This position is partial telework with 1-2 days on-site at a minimum (or as otherwise directed by the government). As an executive assistant you will work with a team of other administrative staff across all directorates within the DHS CWMD Office and support Agency leaders with their important roles and complicated schedules. You will need to have expert understanding of Microsoft products and calendar management, SharePoint and MS Teams. You will need to have expert communication skills both written and oral as you will be interfacing across the organization and with other Senior leaders in the Government. Attention to detail is important as well as collaborative skills to work as a team to get the job done. As the EA you will be supporting high profile individuals and be expected to help them and make their jobs easier. A positive attitude and immediate responsiveness (during work hours) is important. This position requires an active SECRET clearance. Job duties include but are not limited to: - Answer telephones, record messages, forward calls, and respond appropriately to inquiries. Assist staff with follow-up phone calls on outstanding actions. - Schedule, coordinate, and provide support for meetings, events, interviews, appointments, and other similar activities. - Draft, edit, and facilitate timely responses to a variety of routine written inquiries as well as Executive or other priority correspondence that requires immediate response. Track incoming and outgoing Executive Secretary correspondence, alerting responsible parties of tasking and ensuring coordination of responses by relevant directorates within established deadlines, review and edit work products, - Prepare files for circulations, monitor progress, and maintain files (hard copy and electronic). Ensure correspondence and accompanying documents are in compliance with DHS Executive Secretariat policy and procedures. - Draft, edit, and facilitate the development of talking points, public presentations, reports, educational materials, brochures, fact sheets, and/or other materials for internal, Government, and public consumption. - Resolve a range of administrative problems and inquiries; recommend efficiencies and best practices where practicable. - Work on special projects for Senior Executive Service Manager. - Facilitate the passage of security clearances, foreign visitor requests, and other unique processing requirements as needed for staff travel, Government officials, and/or media representatives to the office, CWMD Office activity sites, or other location. - Prepare or assist with the preparation of scheduled and/or ad hoc statistical and narrative reports and PowerPoint presentations. Requirements: - Associate's degree and at least 10 years of job-related experience or equivalent. - Excellent written communication skills; working knowledge of word processing and integrated software applications; strong organizational skills and ability to perform detail-oriented work are required. - Experience working with senior level management. - Position will require the ability to pass and maintain a Security Clearance. Working Conditions: - This position may require unconventional work hours due to crisis management. - This position will be based in a busy and dynamic office environment and may be subject to frequent changes in priorities. - Normal work hours are Monday-Friday 8:00am to 5:00pm (or as otherwise directed by the government), however extended hours may be required. - Must be able to work independently, using good judgement and discretion on assigned tasks, and accept direction on given assignments. PLACE OF PERFORMANCE: On-site at St. Elizabeth's DHS facility, CWMD Office, Washington, D.C. 20528. About Us: Chimera Enterprises International (Chimera) is a Service-Disabled Veteran Owned Company with headquarters in Maryland. We are built to inspire growth for our clients with innovative solutions, that helps our clients succeed. Chimera is committed to Equal Employment Opportunity and to attracting and retaining the most qualified employees regardless of race, national origin, religion, sexual orientation, gender, age or disability.

• Coordinate and manage the full intake process from start to finish • Communicate professionally and compassionately with families, providers, and staff • Collect and maintain required intake documentation and records • Schedule appointments and coordinate intake-related activities • Follow up with families and providers to ensure timely completion of intake requirements • Maintain accurate records, workflows, and intake tracking documentation • Ensure all cases move efficiently through intake and onboarding processes • Follow company processes and workflows accurately • Manage multiple clients, schedules, and administrative tasks simultaneously • Support additional intake coordination and administrative tasks as required

• Manage calendars, schedule appointments, and coordinate meetings for senior attorneys. • Prepare, proofread, and organize legal documents, correspondence, and reports. • Assist in travel arrangements and itinerary planning. • Serve as a liaison between attorneys, clients, and external parties to facilitate smooth communication. • Coordinate and support special projects and law firm events. • Maintain confidential client and firm information with utmost discretion. • Support billing and invoicing processes as required. • Assist with case management and filing.

Role Description Outpouring Talent is seeking a proactive and highly organised Recruitment Virtual Assistant to support our growing healthcare workforce solutions team. This remote role offers flexibility and the opportunity to work closely with a dynamic recruitment and staffing organisation operating across the healthcare, disability, and aged care sectors in Australia. The successful candidate will assist with recruitment coordination, candidate sourcing, outreach activities, social media marketing, project management, and client engagement initiatives. We are looking for someone who is motivated, detail-oriented, and confident working independently in a fast-paced environment. - Assist in managing job advertisements across multiple recruitment platforms - Screen resumes and applications to identify suitable candidates - Coordinate and schedule interviews between candidates and hiring managers - Maintain and update candidate databases, CRM systems, and recruitment records - Conduct outreach calls and follow-up communications with prospective clients and candidates - Support lead generation and business development activities - Assist with social media marketing, content scheduling, and engagement campaigns - Support project management and administrative coordination tasks - Prepare recruitment reports and assist with tracking recruitment performance metrics - Communicate professionally with candidates regarding application progress and onboarding requirements - Support the team with general administrative duties as required Qualifications - Previous experience as a Virtual Assistant, Recruitment Assistant, or Administrative Support Officer - Strong organisational and time management skills - Excellent written and verbal communication skills - Ability to work independently and manage multiple priorities - Experience using CRM systems, recruitment software, Google Workspace, or Microsoft Office Suite - Social media management or marketing experience is highly regarded - Strong attention to detail and problem-solving ability - Professional attitude with a proactive and reliable work ethic Benefits - Performance-based bonus structure for every client successfully signed onboard - Opportunity to grow within a rapidly developing healthcare recruitment organisation - Flexible remote work environment - Ongoing support, mentorship, and development opportunities