• Generate and maintain operational tracking logs and reports (Excel/Smartsheet), ensuring accurate, timely, and audit-ready records. • Organize, maintain, and process consultant paperwork. • Manage the project’s mailbox • Complete travel authorization requests and associated costs, ensuring accuracy, completeness, and alignment with internal policies and budget guidelines. • Maintain shared repositories (SharePoint/Teams) by managing folder structures, permissions, uploads, secure link access, and version control. • Review, organize, and synthesize audit documentation and supporting materials for evaluation of compliance with federal standards. • Utilize Excel and Microsoft PowerApps to create audit reports for clients. • Complete quality assurance checks on reports before submitting for client approval. • Work with various members of the project team to create timelines, schedules, and oversee progress to make sure deliverables are met on time. • Support the team’s research and evaluation efforts and assist with tasks as needed, including conducting analysis, and responding to client requests for information. • Assist with project operations, including but not limited to ensuring the timely processing of project related deliverables and implementing ways to streamline processes. • Support process improvement by documenting SOPs, streamlining workflows, and recommending enhancements to improve efficiency and compliance. • Provide onboarding and operational support to new team members and assist with training on tools and standard processes. • Assist in reviewing and synthesizing data for monthly and other contractual reporting periods. • Provide day-to-day support for any relevant tasks and project deliverables including, but not limited to virtual platform support, scheduling and taking notes in meetings. • Complete other duties as assigned by project leadership.

• Independently manage meeting cadence, action tracking, and follow-up across project workstreams. • Coordinate inputs for status updates and team briefings. • Improve coordination processes to support consistency and efficiency. • Provide logistical support for meetings, trainings, and webinars. • Prepare agendas, meeting materials and minutes, and action logs. • Maintain team meeting calendars.

Role Description The Project Manager – Digital Assets is responsible for leading initiatives that manage, optimize, and deliver digital asset solutions across the organization. Key responsibilities include: - Project Leadership: Plan, execute, and oversee digital asset projects from initiation to completion, ensuring timelines, budgets, and quality standards are met. - Stakeholder Management: Collaborate with internal teams, vendors, and external partners to align project goals with business needs. - Digital Asset Strategy: Drive the adoption and integration of digital asset management (DAM) systems, workflows, and best practices. - Process Improvement: Identify opportunities to streamline asset lifecycle processes, including creation, storage, distribution, and archival. - Risk & Compliance: Ensure projects adhere to security, compliance, and governance standards for digital content. - Team Collaboration: Coordinate cross-functional teams (IT, marketing, design, legal) to support digital asset initiatives. - Performance Monitoring: Track KPIs, prepare reports, and recommend improvements for ongoing digital asset operations. Deliverables - Maintain and contribute to all standard project management documentation including project schedule, risk and issue tracking tools, relevant decision records, project status reporting, and other project related artefacts, leveraging standardized tools as required (i.e. JIRA, MS Project, etc.) - Align project practice with defined governance model, ensuring decisions and escalations are communicated and moved through the appropriate processes and tables. - Maintain an appropriate and complete archive of project materials and artefacts, ensuring consistency in documentation standards. - Provide support to team members, guiding them through project milestones, expected practice and performance. - Effectively drive RAID efforts to support comprehensive and accurate tracking, communication, escalation, mitigation and potential remediation of all risk and issues. - Productive and collegial relationships with all stakeholders including project partners (i.e. RHAs, DoH, ServiceNB (SNB), vendors and partner teams on the Symbio project). - The individual will be required to sign a non-disclosure agreement and complete the Department's Privacy Training prior to commencing the assignment.

Role Description The Project Coordinator at Symbio supports the planning, execution, and delivery of projects by ensuring smooth coordination across teams and stakeholders. Key responsibilities include: - Project Support: Assist in scheduling, tracking progress, and maintaining project documentation. - Coordination: Facilitate communication between project managers, team members, and external partners. - Documentation: Prepare reports, meeting notes, and maintain project records. - Monitoring: Track timelines, deliverables, and resource allocation to ensure projects stay on schedule. - Issue Management: Identify risks or delays and escalate to project leadership when necessary. - Process Improvement: Support the adoption of best practices and tools for efficient project delivery. - Administrative Support: Handle logistics such as meeting coordination, status updates, and stakeholder follow-ups. Deliverables - Support the maintenance of governance structures by helping update and distribute Terms of Reference (ToRs) for governance groups, committees, and working groups as directed. - Coordinate meeting logistics, including scheduling, preparing agendas, circulating materials, and documenting meeting minutes. Follow up on assigned action items, decisions, and risks to ensure they are tracked and updated. - Maintain up-to-date membership lists for governance bodies, assist with onboarding and offboarding processes, and help manage access to tools such as JIRA, Confluence, or shared drives. - Assist in preparing and distributing regular governance reports (monthly, quarterly, ad hoc) that summarize attendance, action status, and key updates. - Track governance decisions, action items, and risks using standardized tools and templates (JIRA), ensuring information is current and accurate across all workstreams. - Ensure documentation is consistently formatted and organized, supporting centralized storage using platforms like Confluence, shared drives, and email distribution lists. - Support process improvement activities by collecting feedback from stakeholders, monitoring basic metrics, and providing suggestions for improving governance coordination practices. Requirements - The individual will be required to sign a non-disclosure agreement and complete the Department's Privacy Training prior to commencing the assignment.