• Manage calendars, scheduling, and speaking engagements • Coordinate travel logistics and itineraries • Ensure scheduling alignment to prevent overbooking and conflicts • Assist with inbox organization and communication follow-up • Follow up with prospective and existing coaching clients • Coordinate communication with financial advisors and industry contacts • Maintain strong responsiveness and relationship management standards • Track leads, conversations, and follow-up activity • Assist in building and organizing a CRM system for the coaching business • Help evaluate and maintain technology and workflow systems • Create organizational processes to improve efficiency and scalability • Assist with planning and coordinating in-person events throughout the year • Communicate with vendors and venue partners • Coordinate logistics, materials, timelines, and pre-event organization • Help manage event-related administrative details • Support basic social media posting and content coordination • Help maintain visibility and communication consistency across channels

• Administer Legal Tracker e-billing processes, including invoice intake, coding, routing/approvals, and submission workflows. • Validate invoices for compliance with outside counsel billing guidelines; identify exceptions and coordinate timely corrections with law firms. • Maintain open communication with the VP of Litigation (and other Legal Team stakeholders as necessary). • Coordinate with Accounting to support accurate and timely invoice processing, accruals, and reconciliations. • Partner with FP&A to support budgeting, forecasting, and variance analysis related to litigation and broader legal spend. • Maintain matter budgets and spend tracking; support periodic accrual and forecast cycles. • Generate regular and ad hoc reporting on legal spend, matter trends, and vendor performance; prepare executive-ready summaries for Legal leadership. • Support continuous improvement of billing workflows, controls, and documentation (policies, procedures, playbooks, and guidance to stakeholders). • Serve as an operational liaison with outside counsel for invoice and billing-related communications. • Coordinate across the Legal team and internal business partners to resolve billing, budget, and matter-coding questions. • Support vendor onboarding and maintenance tasks as needed (e.g., billing contacts, guidelines distribution, matter setup support). • Help maintain data integrity across systems (matters, vendors, timekeepers, rate structures, codes, and reporting fields). • Deploy and maintain centralized contract repository. • Assist with tracking key dates, renewals, expirations, milestones. • Extract and log key terms (payment renewal, termination, SLAs, etc.). • Maintain data and generate reports for Accounting, SOX, and Audit, including supporting SOX control testing. • Interface with procurement, accounting, SOX, audit and assist with legal review policy development. • Coordinate vendor onboarding with procurement.

**About the Role****We’re hiring a Credentialing Administrative Assistant to support a fast-paced medical practice where credentialing accuracy directly impacts provider readiness and patient experience. You’ll own critical, detail-heavy workflows across credentialing and administrative coordination, working independently while staying highly responsive during Pacific Time hours. This role is ideal for someone who communicates clearly in English, handles sensitive information with professionalism, and enjoys building consistency into complex processes. **Responsibilities** - Own provider credentialing and re-credentialing workflows end-to-end, ensuring submissions are complete, accurate, and on time - Maintain current provider records across licensing boards, payers, and regulatory entities with meticulous version control - Prepare, review, and submit credentialing applications and supporting documentation with near-zero error tolerance - Proactively follow up with insurance companies, hospitals, and clinics to keep credentialing timelines moving - Communicate professionally with doctors, staff, and patients to gather and verify sensitive information - Track credentialing status in online systems and internal trackers, flagging risks early and documenting actions clearly - Perform high-accuracy administrative support: data entry, scheduling, document organization, and file management - Protect confidentiality at all times and handle patient/provider information with discretion and care

- Own provider credentialing and re-credentialing workflows end-to-end, ensuring submissions are complete, accurate, and on time - Maintain current provider records across licensing boards, payers, and regulatory entities with meticulous version control - Prepare, review, and submit credentialing applications and supporting documentation with near-zero error tolerance - Proactively follow up with insurance companies, hospitals, and clinics to keep credentialing timelines moving - Communicate professionally with doctors, staff, and patients to gather and verify sensitive information - Track credentialing status in online systems and internal trackers, flagging risks early and documenting actions clearly - Perform high-accuracy administrative support: data entry, scheduling, document organization, and file management - Protect confidentiality at all times and handle patient/provider information with discretion and care