Delegate CX logo
Delegate CX

LET'S GROW!

Customer Service and Production Coordinator

Customer SupportCustomer SupportFull TimeRemoteJuniorTeam 11-50H1B No SponsorCompany SiteLinkedIn

Location

Philippines

Posted

12 days ago

Salary

₱35K - ₱37.5K / month

Seniority

Junior

Bachelor Degree1 yr expEnglish

Job Description

Customer Service and Production Coordinator

Delegate CX

• Serve as a primary point of contact for customers, ensuring timely updates and exceptional service throughout the order lifecycle • Answer and place phone calls to customers, assist with inquiries, and follow up on sample requests and first orders • Provide accurate and current information on services, pricing, inventory, and new materials • Maintain and update customer account information, forecasts, and opportunities in CRM software (Salesforce) • Collaborate with Quality Assurance to address customer complaints and accurately document incidents • Enter sales orders into Microsoft Dynamics 365 Business Central from email and drop ship portals daily • Create shipping labels, release picks when inventory is available, and update drop ship portals with shipping and invoicing details • Invoice shipped orders daily and send Certificates of Analysis (COAs) as required • Monitor aging orders, proactively communicate issues, and escalate concerns internally • Create and manage production schedules using the MPS module in Business Central, ensuring timely fulfillment of sales orders • Coordinate with purchasing to optimize production and inventory availability • Post production orders, perform data entry, and maintain dashboards tracking daily production metrics (e.g., total lbs produced) • Book trucking, create Bills of Lading (BOL), and prepare all necessary shipping documentation • Work closely with Sales, Purchasing, and Quality Assurance teams to ensure smooth operations and customer satisfaction • Follow all company safety policies and procedures

Job Requirements

  • Bachelor's degree in Marketing, Communications, Business Administration, or any related field
  • 1 - 2 years of experience in customer service and order management, preferably in a manufacturing or distribution environment
  • Strong verbal, written, and English communication skills
  • Ability to work overnight/graveyard shifts in Philippine time or within US operating hours
  • Familiarity with Microsoft Dynamics 365 Business Central and Salesforce CRM
  • Proficiency in Microsoft Office Suite; ability to learn new systems quickly
  • Knowledge of production scheduling and logistics is a plus
  • Strong organizational skills with the ability to manage multiple tasks and deadlines
  • Excellent communication skills, both verbal and written

Benefits

  • Industry-leading salary packages
  • Permanent work-from-home setup
  • Company equipment provided
  • Internet stipends upon regularization
  • HMO Coverage
  • PTO credits and service incentive leaves
  • Major spring and winter company live events
  • Monthly employee appreciation virtual events
  • Company-provided career skills training courses
  • A company culture focused on your personal and professional growth

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