• Provide dedicated support to the President and CTO • Act as a true gatekeeper—prioritizing time, managing interruptions, and confidently saying “no” when needed • Proactively manage and plan upcoming priorities, including shaping agendas weeks to months in advance • Track fast-moving commitments (e.g., external engagements) and ensure executives are prepared and present • Own complex calendars with constant changes (“calendar churn”) • Coordinate meetings across multiple time zones (U.S. and global) • Navigate last-minute changes with speed and sound judgment • Ensure executives have space for focus time, breaks, and realistic schedules • Manage all domestic and international travel booking end-to-end • Make smart, experience-based decisions (e.g., balancing cost vs. practicality—not defaulting to impractical early flights) • Align travel with business priorities and executive well-being • Own expense management, including submission and approvals • Ensure accuracy, timeliness, and alignment with company policies • Take full ownership of this process to reduce executive overhead • Liaise with internal teams and external stakeholders (customers, partners, investors) • Track down and coordinate executives when needed across competing priorities • Represent leadership with professionalism and clarity • Take on office administration responsibilities as the Seattle office launches • Support office setup, vendor coordination, and ongoing operations • Help establish processes and structure for a growing team • Support planning of company events (e.g., offsites, team gatherings, board meetings) • Initially a lighter lift, growing over time; partner with the broader team to execute • Help manage budgets and logistics for these events • Build and improve administrative processes as the company grows • Partner with Operations on scaling systems and workflows • Potential to support light business operations work over time (not a primary responsibility initially)

• Monitor and manage incoming calls, emails, and voicemails • Review tenant requests via property management system • Coordinate non-emergency maintenance requests with vendors • Route inquiries to appropriate departments or personnel • Maintain organized records of communications and requests • Ensure timely responses to tenants and stakeholders • Review maintenance requests submitted via tenant portal • Dispatch appropriate vendors for non-emergency issues • Track progress and follow up on completion • Maintain communication between tenants and vendors • Manage CEO calendar and scheduling • Coordinate travel arrangements • Attend virtual meetings, courses, or trainings • Transcribe meetings and summarize key points/action items • Assist with administrative tasks for leadership

• Greeting patients virtually and assisting with the check-in process. Conducting face-to-face patient interactions via tablet during check-in • Collecting patient co-pays and deductibles and confirming patient details • Answering inbound phone calls and responding to patient inquiries • Scheduling, confirming, and managing patient appointments accurately • Performing patient communication and follow-ups • Supporting patient care coordination through remote administrative tasks • Completing back-end administrative support as needed • Entering and maintaining accurate patient data in the patient management system • Using EMR/EHR systems (WebPT experience preferred) • Remaining present in a virtual video conference room with camera on for the entire shift to support real-time collaboration

Role Description We are seeking an Executive Assistant Test candidate to support our leadership team with high-level administrative tasks and project coordination. - Manage executive calendars and coordinate meetings. - Prepare reports, presentations, and correspondence as needed. - Assist with travel planning and expense management. - Support marketing and client onboarding processes. - Coordinate team events and staff engagement activities. - Maintain accurate records and documentation. Qualifications - Minimum 2 years experience in an executive assistant or administrative support role. - Excellent organizational and communication skills. - Proficient in MS Office and Google Workspace tools. - Ability to multitask and prioritize effectively. - Discretion and confidentiality in handling sensitive information. - Strong interpersonal skills and ability to work collaboratively. Company Description Teamswell is a dynamic nearshore outsourcing company dedicated to helping US businesses grow by providing access to skilled and engaged Latin American talent.