• Manage calendar, scheduling, and daily priorities • Prepare agendas, notes, and follow-up action items • Protect executive focus and ensure priorities stay aligned • Join daily leadership/morning calls • Act as a communication bridge across teams • Help monitor internal communication and client sentiment • Keep leadership updated on key wins, issues, and opportunities • Send invoices and follow up on outstanding payments • Track contracts, renewals, and key business deadlines • Handle sensitive financial and operational information with discretion • Coordinate flights, hotels, transportation, and itineraries • Support event logistics, team retreats, client dinners, and conferences • Conduct research and gather insights • Help organize business ideas, priorities, and initiatives • Serve as a thought partner in a fast-moving founder environment

• Manage the CEO’s calendar, schedule meetings, coordinate appointments, and maintain daily scheduling priorities • Coordinate travel arrangements, accommodations, transportation, and related logistics • Draft, edit, and manage emails, letters, reports, presentations, and other business communications on behalf of the CEO • Assist with coordinating client calls, meetings, and follow-up communications • Communicate professionally with clients, vendors, and internal team members on behalf of the CEO as needed • Track tasks, deadlines, and ongoing projects to help ensure timely follow-through and organization across priorities • Prepare and organize reports, spreadsheets, summaries, and other administrative documents • Maintain organized records, files, and confidential documentation • Assist with expense tracking, financial documentation, and coordination with the accounting team as needed • Coordinate administrative logistics, appointments, and scheduling needs related to executive operations • Support internal communication and information flow across departments as directed • Handle sensitive and confidential information with professionalism, discretion, and sound judgment • Provide general administrative and operational support to the CEO and executive office as needed • Flexibility to respond to occasional urgent matters outside standard business hours is required

• Own high-volume calendars for 3 VPs, making trade-offs to balance focus time and stakeholder engagement • Act as a gatekeeper and strategic partner to VPs, challenging low-value meetings and ensuring alignment with top priorities • Lead end-to-end execution of internal events (takeovers, go-days, all-hands): owning logistics, timelines, stakeholder alignment, and execution • Manage cross-time zone coordination for international teams with minimal friction and no scheduling inefficiencies • Own expense management and financial approvals with accuracy, speed, and accountability • Coordinate travel, anticipating changes and minimizing executive downtime • Partner seamlessly with other R&D EAs to ensure consistent coverage and alignment • Maintain absolute discretion with sensitive information • Identify inefficiencies and implement scalable processes that materially improve executive leverage and team effectiveness

Role Description We're hiring an Executive Assistant to be the right hand of our founder (Qazi) — an ADHD, fast-moving, high-output operator building one of the most exciting AI companies in the world. This is not a traditional EA role. You will run his calendar, his schedule, his follow-through, his personal ops, his travel, his hiring pipeline, and the chaos that comes with a hyper-growth startup. Your job has two parts: - REACT fast when he needs something, and - ANTICIPATE what he needs before he has to ask. If you're elite, this will be one of the most important roles in his life — and one of the most exciting seats in AI. What You'll Own - Calendar, scheduling, and reminders - Travel planning and personal logistics - Life design (gym consistency, chess, hobbies, fun) - Research and follow-up across every domain - Notion systems for personal ops, projects, and recurring workflows - AI agents and automations that make the founder 10x more efficient - Hiring pipeline support — screening, coordinating interviews, running trial tasks - Inbox and message triage - Team coordination and loop-closing - Making sure important things never fall through the cracks Qualifications - 2+ years experience as an EA, Chief of Staff, operator, or similar high-trust role supporting a founder or executive - Demonstrated ability to manage complex calendars, travel, and personal logistics - Heavy daily AI usage — you treat AI as an extension of your brain - Strong Notion skills (or comparable systems tool) and an instinct for designing workflows - Excellent written and verbal communication - Comfortable with direct, fast-paced, sometimes chaotic communication Requirements - Fast as hell — quick texts, quick research, quick follow-up, quick loop-closing - AI-native — daily use of ChatGPT, Claude, Poppy, Notion, agents, and automations - Systems-obsessed — Notion is your playground; you build systems, not just complete tasks - Comfortable with ADHD / chaotic founder energy — you follow the thread, capture the gold, and organize the chaos - Fun to be around — goofy, sharp, positive, builder energy; someone the founder genuinely enjoys working with - A life designer — you don't just book what's asked; you turn ideas like "I want to play more chess" into real plans with tournaments, flights, and logistics - A talent filter — you can help screen operators, contractors, and hires, spot red flags, and save the founder from wasting time - Context absorber — you shadow the founder, learn how he thinks, and eventually make decisions on his behalf Disqualifiers - You're slow or need tons of hand-holding - You don't use AI every day - You're not systems-minded - You hate chaos or want a predictable 9-5 - You're boring to brainstorm with - You use Windows, don't have an iPhone, or don't have iMessage - You talk about "burnout," "boundaries," or "balance" — this role feeds off energy and momentum Work Details - Type: Full-time - Location: Remote (US preferred) - Timezone: Pacific Time preferred; flexibility required - Compensation: Competitive, depending on experience How to Apply Apply here 👉 https://tally.so/r/44PYLb?utm_source=ashby&utm_content=executive-assistant-right-hand-of-ai-founder - Resume or LinkedIn profile - A short note on how you currently use AI in your day-to-day work - One example of a system, workflow, or trip you've designed for someone else If your application is strong, you'll be invited to the next step: a real Executive Assistant challenge. We're looking for the person who makes the founder say: "holy shit. where have you been?"