Role Description We're hiring an Executive Assistant to be the right hand of our founder (Qazi) — an ADHD, fast-moving, high-output operator building one of the most exciting AI companies in the world. This is not a traditional EA role. You will run his calendar, his schedule, his follow-through, his personal ops, his travel, his hiring pipeline, and the chaos that comes with a hyper-growth startup. Your job has two parts: - REACT fast when he needs something, and - ANTICIPATE what he needs before he has to ask. If you're elite, this will be one of the most important roles in his life — and one of the most exciting seats in AI. What You'll Own - Calendar, scheduling, and reminders - Travel planning and personal logistics - Life design (gym consistency, chess, hobbies, fun) - Research and follow-up across every domain - Notion systems for personal ops, projects, and recurring workflows - AI agents and automations that make the founder 10x more efficient - Hiring pipeline support — screening, coordinating interviews, running trial tasks - Inbox and message triage - Team coordination and loop-closing - Making sure important things never fall through the cracks Qualifications - 2+ years experience as an EA, Chief of Staff, operator, or similar high-trust role supporting a founder or executive - Demonstrated ability to manage complex calendars, travel, and personal logistics - Heavy daily AI usage — you treat AI as an extension of your brain - Strong Notion skills (or comparable systems tool) and an instinct for designing workflows - Excellent written and verbal communication - Comfortable with direct, fast-paced, sometimes chaotic communication Requirements - Fast as hell — quick texts, quick research, quick follow-up, quick loop-closing - AI-native — daily use of ChatGPT, Claude, Poppy, Notion, agents, and automations - Systems-obsessed — Notion is your playground; you build systems, not just complete tasks - Comfortable with ADHD / chaotic founder energy — you follow the thread, capture the gold, and organize the chaos - Fun to be around — goofy, sharp, positive, builder energy; someone the founder genuinely enjoys working with - A life designer — you don't just book what's asked; you turn ideas like "I want to play more chess" into real plans with tournaments, flights, and logistics - A talent filter — you can help screen operators, contractors, and hires, spot red flags, and save the founder from wasting time - Context absorber — you shadow the founder, learn how he thinks, and eventually make decisions on his behalf Disqualifiers - You're slow or need tons of hand-holding - You don't use AI every day - You're not systems-minded - You hate chaos or want a predictable 9-5 - You're boring to brainstorm with - You use Windows, don't have an iPhone, or don't have iMessage - You talk about "burnout," "boundaries," or "balance" — this role feeds off energy and momentum Work Details - Type: Full-time - Location: Remote (US preferred) - Timezone: Pacific Time preferred; flexibility required - Compensation: Competitive, depending on experience How to Apply Apply here 👉 https://tally.so/r/44PYLb?utm_source=ashby&utm_content=executive-assistant-right-hand-of-ai-founder - Resume or LinkedIn profile - A short note on how you currently use AI in your day-to-day work - One example of a system, workflow, or trip you've designed for someone else If your application is strong, you'll be invited to the next step: a real Executive Assistant challenge. We're looking for the person who makes the founder say: "holy shit. where have you been?"

• SOAP Note Entry (Main Responsibility): Convert patient notes into proper SOAP note format within the PayDC EHR system, process and enter notes in real time between patient visits, ensure accurate and timely documentation to support immediate billing, maintain organized and accurate patient records. • Insurance Verification: Verify patient insurance eligibility and coverage details, maintain accurate and updated insurance information in the system, process and review EOBs (Explanation of Benefits). • Billing & Coding: Process billing and claims after SOAP notes are completed, apply billing and coding knowledge to ensure accuracy and reduce claim issues, work efficiently with minimal training and supervision. • Prior Authorizations: Handle and submit prior authorization requests as needed. • General Front Desk & Administrative Support: Answer inbound and outbound phone calls professionally, assist with front desk and patient communication tasks, send letters, forms, and documentation to patients and insurance companies, communicate with attorneys regarding patient-related documentation, provide general administrative support as needed.

• Execute outbound outreach via phone and email targeting healthcare decision-makers (hospital administrators, clinic managers, payers, etc.) • Research and build targeted prospect lists using relevant prospecting tools • Draft and send personalized outreach sequences, follow-up emails, and cold call scripts • Book virtual and in-person meetings directly with clinics and hospitals on behalf of the organization. • Maintain and update CRM records accurately • Track outreach metrics such as open rates, reply rates, and meetings booked • Assist in preparing sales decks, proposals, and outreach collateral • Monitor email inboxes, respond to initial inquiries, and route warm leads appropriately. • Support the sales team with reporting, data entry, and day-to-day administrative tasks

• Support talent operations and employee experience topics, contributing to a strong employee journey from onboarding onwards, collaborating with our people lead • Plan and execute Office Days, primarily in Berlin, as well as virtual and in-person company events, investor meetings, and customer or partner gatherings, such as meetups alongside conferences • Own general office and admin topics, including the relationship with our co-working space, office supplies, incoming mail, supplier communication, and company merch • Support employees with travel bookings and related logistics • Coordinate with vendors and suppliers, manage relationships, and ensure smooth delivery of services • Maintain electronic and paper records, ensuring information and documents are organized, filed correctly, and easily accessible • Support the rollout and maintenance of company-wide operational processes and policies, and help the team follow them • Proactively identify and implement improvements to day-to-day operations • Act as reliable point of contact and ensure that the CEO’s time is protected & used effectively, collaborating with the Chief of Staff on prioritization as needed • Organize & coordinate appointments, meetings & business travel across time zones while ensuring seamless day-to-day support • Support prioritization & coordination of incoming requests in alignment with internal & external stakeholders, handling correspondence where appropriate • Support the Leadership Team with logistics when needed