Role Description This job is for a remote Virtual Clinical Assistant with Prism Vision Group. Compensation Range: $25.00-$28.00/hr (Dependent on Experience) The role of the scribe is to assist the physician with documentation of the patient's medical record. A scribe: - Explains to the patient what to expect from technician’s work up and from the physician. - Completes a detailed patient history which includes: - Past medical history (systemic and ocular) - Family medical history (systemic and ocular) - Medication history (systemic and ocular) - Chief complaint (the reason for the visit) - Transcribes the impression and plan, results of tests, prescriptions, and orders under the direction of the physician. - Documents any procedures performed by the physician or ophthalmic medical personnel. - Transcribes any consultations or discussions with family members. - Does not directly assist with patient care. - Attends required staff and educational meetings as requested. - Maintains strictest confidentiality. Qualifications - Associates Degree minimum / Bachelor’s Degree preferred - Relevant: 1 year (2-3 years Preferred) - Ophthalmic Assistant/Technician, with or without COA/COT: 1 year (preferred) - Prior experience required in: - Screening and technical workups to support provider visit requirements including patient histories, preliminary examinations, and testing. - Facilitating patient flow of 4-6 patients per hour. - Specialized and advanced testing support for provider visit requirements. Requirements - Knowledge of ophthalmic pre-exam workup and basic and advanced ophthalmic testing including: - Case histories - Visual acuity testing - EOM and pupil testing - Keratometry - Tonometry - Visual field testing - OCT testing - Topography - Fundus and optic nerve photography - Biometry A-Scan/IOLMaster - Preliminary slit lamp exams with angle grading - Thorough knowledge of eye anatomy, disease, symptoms, surgical procedures, and ocular medications. - Understands and utilizes sterile technique and procedures. - Understands and follows procedures for surgical and procedural consents, pre- and post-operative instructions. - Understanding and analytic capabilities consistent with operational flow analysis and coding and compliance. - Knowledge of and facility with electronic medical record (EMR) and practice management (EPM) systems. - Excellent interpersonal and organizational skills. - Demonstrates ability to assist providers with 4-6 patient encounters per hour. Company Description

• CRM and sales follow-up management • Manage complex calendar across multiple verticals • Protect deep work blocks • Maintain inbox discipline (near-zero backlog standard) • Coordinate travel and speaking logistics • Maintain a weekly priority dashboard • Document key decisions and ensure follow-through • Operate independently without constant direction

Title: Executive Assistant Location: Austin Department: Go To Market Employment Type: Full time Compensation: $75K – $100K • Offers Equity • Offers Bonus Our openings span more than one career level. The provided salary depends on many factors, such as work experience and transferable skills, business needs and impact, and market demands. Job Description: About Us: Collaborative autonomy is how self-tasking teams of machines will solve hard human problems, and HavocAI is an unquestioned leader in collaborative autonomy. We set the standard for autonomous surface vessels for a wide range of defense and commercial maritime missions. Success requires us to grow quickly, and we’re looking for teammates who are passionate about solving hard problems, about pushing the envelope, and about preventing conflict and saving lives. Ambition is welcome to apply within. About the Role HavocAI is seeking a high-performance Executive Assistant to support two of our most critical leaders: the SVP of Revenue and the SVP of Multi-Domain. These roles sit at the center of our growth, customer engagement, and mission execution—and your job is to ensure they operate at maximum velocity. This is not a traditional administrative role. You will act as a force multiplier—owning complex scheduling, driving coordination across internal and external stakeholders, and eliminating friction so our executives can focus on what matters most. You will operate in a fast-moving, high-stakes environment where priorities shift quickly and execution matters. The right candidate thrives in ambiguity, anticipates needs before they arise, and brings structure to chaos. You’ll also be part of a broader Executive Assistant team, collaborating to elevate standards, share best practices, and support company-wide coordination. What You’ll Own - End-to-end calendar management for two SVPs, optimizing for impact, priority, and efficiency - Coordination of high-stakes internal and external meetings, including customers, partners, and leadership - Travel planning and logistics (domestic and international) with precision and adaptability - Communication flow between executives and key stakeholders - Preparation and follow-through on meetings, action items, and deliverables - Operational support that enables executives to stay focused on strategic priorities What You’ll Do - Manage complex, ever-changing calendars across multiple time zones - Prioritize competing demands and ensure leaders are focused on highest-value activities - Coordinate and prepare materials for meetings, ensuring executives are fully equipped - Track action items and ensure follow-through across teams - Plan and execute logistics for conferences, events, and external engagements - Arrange travel, build detailed itineraries, and proactively solve for disruptions - Handle sensitive and confidential information with discretion - Support inbox triage, document organization, and general administrative workflows - Submit and manage expense reporting accurately and efficiently What We’re Looking For - Highly organized with exceptional attention to detail - Strong judgment and ability to prioritize without constant direction - Comfortable operating in a fast-paced, high-growth environment - Clear, concise, and professional communicator - Proven ability to support multiple senior leaders simultaneously - High level of discretion, reliability, and ownership - Proactive mindset—you anticipate problems and solve them before they escalate Qualifications - Bachelor’s degree or equivalent experience - 3+ years supporting senior executives (VP level or above preferred) - Experience in a high-growth, technology, or customer-facing organization - Strong proficiency in Microsoft Office and collaboration tools - Experience with Salesforce or similar CRM systems - Ability to manage complex workflows and shifting priorities - Strong interpersonal skills and ability to build trust across all levels - U.S. Citizenship required Location Austin, TX preferred - Hybrid schedule available What Success Looks Like - Executives operate with clarity, focus, and minimal friction - Calendars reflect true priorities—not just availability - Meetings are well-prepared, productive, and action-oriented - Travel and logistics are seamless, even under tight timelines - You are trusted as a critical partner in driving execution at the highest level Benefits: - 100% Employer paid Health, Dental and Vision Insurance for you and your families - Life Insurance (Employer Paid) - Ability to participate in the companies 401k program (Matching) - Unlimited PTO policy with an enforced 2 week minimum - Equity Package - Work / Home Office Stipend - Global Entry - 16 Week Paid Parental Leave - Monthly Health and Wellness Stipend Our Values: - Innovation: We are driven to break new ground. Every day presents an opportunity to challenge the status quo, think boldly, and deliver advanced solutions that transform the future of defense technology. - Integrity: We hold ourselves to the highest ethical standards, ensuring transparency, accountability, and trust in all our actions and partnerships. - Mission-Driven: We are focused on achieving impactful outcomes that align with our core mission—protecting lives through innovation. - Forward-Leaning: We continuously seek out new opportunities and remain at the forefront of technological advancements. We embrace change and anticipate the challenges of tomorrow with confidence and creativity. - Ownership of All Tasks: At HavocAI, no problem is too complex or too trivial. We believe that greatness comes from tackling the hardest challenges, but also in handling the smallest, sometimes thankless, tasks with the same level of commitment and care. - Servant Leadership: We lead by serving others, whether it’s supporting our employees, partners, or the broader community. Empowering those around us is key to achieving long-term success and making a lasting impact. HavocAI is an Equal Opportunity Employer and is committed to creating an inclusive and diverse workplace. We welcome applicants from all backgrounds and do not discriminate based on race, color, religion, gender, sexual orientation, age, national origin, disability, veteran status, or any other legally protected status.

Executive Assistant/Administrator: 26-01397 New York, NY Job Category: Project / Program / Product Management & Architecture Job Number: 26-01397 Country: US Job Description Primary Skills: Executive Support (Expert), Financial Admin (Proficient), HR Admin (Proficient), Event Planning (Expert), Data Management (Proficient) Contract Type: W2 Duration: 12 Months (Possibility of conversion) Location: New York, NY -10036 (Hybrid - 4 Days onsite) Pay Range: $30 - $32 per hour Shift: Can vary, ex: 8:30 am – 5:00 pm; 9:00 am – 6:00 pm Job Summary: This role provides comprehensive executive and administrative support within an Investment Banking environment. Responsibilities include managing complex schedules, coordinating events, and overseeing financial and HR administration. The ideal candidate will be a proactive problem-solver with excellent communication and organizational skills. Key Responsibilities: - Lead the planning and execution of department events. - Provide senior-level administrative and operational support to executives and their teams. - Manage information through customized reporting and data integration for process improvement. - Coordinate and monitor departmental budgets and process invoices/expense claims. - Develop and mentor junior administrative staff. Must-Have Skills: - 5-7 years of progressive administrative/professional support experience. - In-depth verbal and written communication, collaboration, analytical, problem-solving, and organizational skills. - Specialized knowledge from education and/or business experience, particularly within financial services. Industry Experience: Banking/ Investment Banking