Title: Legal Practice Assistant (Global Law Firm) Location: New York, NY Job Description: Position: Legal Practice Assistant (Global Law Firm) Location: New York, NY (Hybrid WFH) Company: Globally Recognized AM 100 Law Firm Comp Package: Base salary up to $115K, Paid Overtime, Full Benefits, Bonus, Tuition Reimbursement, 401K+, etc. Summary: A U.S.-based law firm is actively seeking a Legal Practice Assistant. This role provides concierge-style, high-level support to an executive and their team, including travel and visa coordination, document management, business development, and other complex tasks and projects. The position involves collaborating with various Firm departments and team members to ensure superior client service. The firm is committed to being an employer of choice, fostering an environment where employees can grow, take initiative, and build a fun, fulfilling, and financially rewarding career. This is an excellent opportunity to join a growing team and make a meaningful impact. Responsibilities for Legal Practice Assistant: - Develop project strategies to ensure efficient completion of tasks - Coordinate complex travel requests including the procurement of visa related materials and passport renewal applications - Consult with the Firm's support departments and internal staff at all levels, verifying the accuracy of completed work - Coordinate with other Firm offices, both domestic and international - Assist with Department initiatives and special projects - Assist with preparing materials for presentations and conferences - Enter attorneys' time records and submit attorneys' expense reports - Assist with calendaring and scheduling requests - Organize and facilitate conference and video calls - Prepare engagement letters and new matter memos for new clients and matters - Assist with new-business conflicts process - Assist in promoting business development, entering business activities and coordinating with Marketing department Requirements for Legal Practice Assistant: - Bachelor's Degree preferred - 5+ years of related administrative experience in a law or professional services firm - Understanding or experience working with travel visa and immigration forms a plus - Proficiency with Microsoft Excel, Word, and PowerPoint - Demonstrates effective interpersonal and communication skills, both verbally and in writing - Ability to work independently - Ability to handle sensitive matters and maintain confidentiality

• Respond to customer inquiries using a provided FAQ and response guide to ensure accurate and consistent communication. • Handle phone calls as needed to assist customers and address concerns promptly and professionally. • Schedule appointments on the owner's calendar for inquiries that require a more in-depth discussion or consultation. • Manage and organize email correspondence to ensure timely responses and follow-ups. • Perform data entry tasks with a high degree of accuracy. • Assist in streamlining workflows to improve operational efficiency.

• Provide administrative support to ensure efficient operation of the office • Manage schedules to ensure all appointments and meetings are well-coordinated • Handle correspondence, including emails and phone calls, professionally and timely • Organize files systematically for easy retrieval and management • Assist with various tasks to facilitate smooth workflow

• Manage complex and dynamic calendars, coordinating meetings, events, and travel arrangements for members of the Executive Committee and senior leadership • Support the smooth day-to-day running of executive activities through effective coordination, stakeholder management, and collaboration with colleagues • Prepare, draft, and manage correspondence, presentations, reports, and other confidential documentation with a high level of accuracy and discretion • Act as a key liaison between members of the Executive Committee, internal teams, and external stakeholders • Coordinate expense reconciliations in line with company policies • Support cross-functional projects and executive initiatives, managing competing priorities in a proactive and solution-oriented manner