There is Talent logo
There is Talent

Virtual assistants and remote professionals in US time zones

Admin Virtual Assistant – Part Time

Executive AssistantExecutive AssistantPart TimeRemoteSeniorTeam 11-50Since 2020H1B No SponsorCompany SiteLinkedIn

Location

Colombia

Posted

22 days ago

Salary

0

Seniority

Senior

High SchoolEnglish

Job Description

Admin Virtual Assistant – Part Time

There is Talent

• Manage inboxes, schedule meetings, and organize calendars. • Handle data entry, file organization, and document management. • Support internal and external communication via email and chat. • Prepare reports and update project or client information in tracking systems. • Assist with research, task coordination, and follow-ups. • Create and maintain checklists, templates, and simple SOPs. • Collaborate with different departments to ensure tasks are completed on time.

Job Requirements

  • Strong written and verbal English communication skills.
  • Excellent organization and time management skills.
  • Ability to prioritize tasks and work independently.
  • Proficiency with Google Workspace (Docs, Sheets, Drive, Calendar).
  • Experience with CRM or project management tools (preferred).
  • Detail-oriented, proactive, and adaptable to changing priorities.
  • Reliable internet connection and remote work setup.

Benefits

  • 100% remote work.
  • 20 hours per week (flexible schedule).
  • Annual rate adjustment (we want to keep a competitive salary for you).
  • Experience working with international clients.
  • Improvement in your English skills.
  • Development plans.
  • Training with tools and team support.

Related Categories

Related Job Pages

More Executive Assistant Jobs

Scratch Financial logo

Executive Assistant, Operations & Technology

Scratch Financial

Scratch Financial is the world's simplest patient financing solution.

Full TimeRemoteTeam 11-50Since 1912H1B Sponsor

Company Description NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information. Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world. Job Description The Operations & Technology division of NBCUniversal is looking for a high-energy, results-driven and detail-oriented Executive Assistant to provide administrative support to the Chief Technology Officer (CTO). You will play a critical role in supporting the CTO in various administrative and operational tasks. This position requires exceptional organizational skills, a proactive mindset, and the ability to shift priorities as needed and manage several work streams at a time. The ideal candidate for this position has exemplary planning and time management skills, excellent communication skills, and the ability to operate in a resourceful and self-directed manner. This individual is expected to bring a C-Suite-level of experience and engagement to this role. They will work across the Operations & Technology organization as well as across NBCU/Comcast on behalf of the CTO. Here you can: - Serve as a liaison between the CTO and other departments, team members, clients, stakeholders and outside vendors. - Draft and edit internal and external communications, ensuring clarity and professionalism. - Proactively manage and maintain the CTO's calendar, including scheduling internal and external meetings, coordinating travel, and organizing small- and large-scale meeting logistics. - Arrange and schedule a significant volume of meetings with executive colleagues and teams across multiple time zones; maintain and update calendars while determining the priority of requests and scheduling accordingly - Arrange domestic and international travel accommodations, work visas, and associated documents, including comprehensive and detailed multi-city travel itineraries, when applicable - Demonstrate flexibility, poise, patience, and persistence in routinely adjusting priorities and rescheduling meetings - Process expense reports in accordance with established policy guidelines; reconcile P-card transactions and route invoices for approval - Facilitate complex meetings and large team events: set-up, execution, and follow-up, including room scheduling, AV support, preparation and collection of agendas and materials, note-taking, and coordinating follow-up items and actions - Coordinate internal group communications using newsletters, intranet postings, and messaging tools - Create and edit presentations, agendas, spreadsheets, and reports - Manage and organize executive files, physical and electronic, as required - Participate in and support special projects as assigned; assist other department members as needed and act as a backup for other executive assistants when required Qualifications Here you'll need: - 5+ years of relevant experience maintaining a senior executive's phone, calendar, work and travel schedules - 10+ years of demonstrated career Executive Assistance experience. - Demonstrated experience taking detailed notes and extracting action items; ability to understand priorities and adjust schedules accordingly - Exemplary interpersonal skills including a professional in-person and virtual presence Let's Talk About You... - Trustworthy - You will have a high level of access to confidential employee and business information and will maintain the highest degree of confidentiality and discretion - Systems savvy - You're proficient with the Microsoft Office 365 suite of tools; collaboration tools like Microsoft Teams and Slack; and you're capable of operating NBCUniversal proprietary systems for travel, expense reporting, and expense approvals - Agile - Extremely flexible and able to shift priorities as needed and manage several work streams at a time - Conscientious - You possess excellent attention to detail, thrive through organization and are comfortable partnering with others to track and meet deadlines - Resourceful - You're comfortable navigating a complex environment to obtain information and seek buy-in - Problem Solver - You adapt easily to changing priorities, thrive in solving problems and drive to results. Hybrid: This position has been designated as hybrid, designated to the 30 Rock campus in New York a minimum of four days per week. - Role will also require the ability to travel regularly to our Stamford, CT facility aligned with the CTOs scheduled. - Role also requires the ability to travel for offsites to various office locations including (Los Angeles, Orlando, etc.), as requested by the CTO - Role also requires the need for some overtime hours. This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $90,000 - $120,000. Additional Information As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law. If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.

New York
$90K - $120K / year
Hire Overseas logo

Executive Assistant – AI Operations

Hire Overseas

Scale Your Business while Saving Money By Hiring Overseas Employees

Full TimeRemoteTeam 1-10Since 2023H1B No Sponsor

• Support live deployments of AI systems for an early-stage AI company • Review live AI-driven interactions including call transcripts and text messages to ensure accuracy and quality • Identify inconsistencies, edge cases, and failure patterns across high volumes of outputs • Flag issues proactively including when expected system updates are missing or delayed • Interpret ambiguous or incomplete situations and determine the appropriate next step independently • Recognize when an AI interaction has become stale or invalid and take ownership of resolving it • Translate observed issues into clear, structured, and actionable communication for internal teams and customers • Help ensure smooth execution of active pilots and deployments • Maintain organized documentation of edge cases and resolutions • Support the development of processes for handling new scenarios as the product evolves

Philippines
EY logo

Executive Assistant

EY

Building a #BetterWorkingWorld by providing trust through assurance and helping organizations grow, transform & operate.

Full TimeRemoteTeam 10,001+Since 1989H1B Sponsor

Role Description We are looking for an Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as: - Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location. - Calendar Management - Maintaining project team’s calendar to showcase all key events that need to be planned. - Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call. - Travel Management - Support the project team members in booking the travel tickets. - Workshop or Area Visit Plan - Help in planning the agenda for workshops/area visits by handling the logistics of stay, food, and printing, etc. - Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensuring all documentation is captured and organized for ease of access. - Training Management - Provide support in setting up training by sending out invites, enabling cut-off points for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions. - Tool Support and Administration - Administrative support on various internal/external tools used across EY offices. - Data Processing and Administration - Data capture, processing, and administration of business information. Qualifications - Any graduate or Postgraduate. - 1 to 4 years of experience. - At least a year of experience working in a team environment handling virtual secretarial services is preferred. - Good command over English (written & spoken) is mandatory. Requirements - Strong multi-tasking, prioritization, organizational, and time management skills. - Enjoys problem-solving. - Able to prioritize effectively. - Strong project coordination skills. - Comfortable using IT systems. - Excellent written and oral communication skills. - A strong team player who is comfortable working collaboratively with others. - Must be able to work virtually and independently. - Able to be diplomatic when dealing with clients. - Respond well to deadlines and work outside of normal hours when required. - Able to work in a rapidly changing environment and prioritize accordingly. - Professional and diplomatic communicator. - Quality focused and takes pride in paying attention to detail. - Self-starter, who can manage with minimal direction. - Able to interact with senior management. - Extremely organized and enjoys administration. - Able to work in a team arrangement. - Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook. Benefits - Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next. - Success, as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way. - Transformative leadership: We’ll give you the insights, coaching, and confidence to be the leader the world needs. - Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

India
Job Closed
Duke Careers logo

Summer Research Administrative Intern

Duke Careers

Duke Health is driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. Duke University Health System is designated as a Magnet organization. Nurses from each hospital are consistently recognized each year as North Carolina's Great 100 Nurses. Duke University Health System was awarded the American Board of Nursing Specialties Award for Nursing Certification Advocacy for being strong advocates of specialty nursing certification. Duke University Health System has 6000+ registered nurses.

InternshipRemoteTeam 501-1,000

Role Description As a Summer Research Assistant, you’ll contribute to meaningful research that supports accurate, high-quality political and public service data—while building your own research and analytical skills in a flexible, remote environment. You’ll work alongside researchers who value precision, integrity, and collaboration, and you’ll play an important role in ensuring reliable information about public leaders across the United States. This role offers the opportunity to engage directly in hands-on research while developing attention to detail and verification skills that are critical in academic, policy, and data-driven careers. What You’ll Do: - Collect biographical information on U.S. state legislators, members of Congress, and other political figures - Double-check and verify data for accuracy and completeness - Review multiple sources to ensure consistency and reliability of information - Organize and maintain research data in a clear, structured manner - Work independently while staying connected with a remote research team Benefits - Flexible, remote work environment that supports productivity from anywhere - Defined summer appointment from May 2026 through August 2026 - Opportunity to gain practical research experience with real-world impact - Exposure to academic research standards and data integrity practices - A supportive culture that values learning, growth, and contribution Company Description Duke University was created in 1924 through an indenture of trust by James Buchanan Duke. Today, Duke is regarded as one of America’s leading research universities. Located in Durham, North Carolina, Duke is positioned in the heart of the Research Triangle, which is ranked annually as one of the best places in the country to work and live. Duke has more than 15,000 students who study and conduct research in its 10 undergraduate, graduate and professional schools. With about 40,000 employees, Duke is the third largest private employer in North Carolina, and it now has international programs in more than 150 countries. Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy-related conditions), sexual orientation, or military status. Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

United States
$18 - $23 / hour
Job Closed