Role Description We’re hiring an Event Operations Coordinator to manage logistics, scheduling, and operational coordination across multiple active event campaigns. This is a fast-paced, high-responsibility operations role — not a simple admin or assistant position. You will be responsible for coordinating events end-to-end, managing schedules, handling travel and logistics, communicating with field representatives, and ensuring every moving piece stays organized and executed on time. Responsibilities - Event & Logistics Coordination - Manage the full event pipeline across multiple active campaigns - Source, negotiate, confirm, and coordinate event logistics - Handle booth setup requirements, load-in/load-out schedules, equipment coordination, venue communication, and on-site logistics support - Ensure all event details are properly communicated to field representatives and internal stakeholders - Scheduling & Team Coordination - Build and maintain representative schedules using Sling or similar scheduling tools - Ensure availability submissions are completed on time - Publish and manage weekly schedules across campaigns - Act as the primary point of contact for field representative logistics and scheduling questions - Coordinate closely with leadership to maintain operational alignment - Travel & Expense Management - Coordinate travel bookings and logistics for field representatives - Track and reconcile travel and event-related expenses - Maintain organized records and receipts - Monitor spend against budget thresholds and proactively flag issues - Reporting & Operations Support - Prepare weekly operations and performance reports - Maintain clean operational trackers and documentation - Ensure visibility across event status, scheduling, logistics, and expenses - Support hiring, onboarding, and operational coordination initiatives when needed Qualifications - You are highly organized and detail-oriented - You thrive in fast-moving operational environments - You proactively solve problems before they escalate - You can manage multiple priorities simultaneously without losing accuracy - You communicate clearly and professionally with both internal teams and external partners - You take ownership and follow through consistently Requirements - Must-Have Requirements (Non-Negotiable) - Previous experience in event coordination, logistics coordination, operations, scheduling, or administrative operations support - Strong experience managing multiple moving pieces simultaneously - Excellent written and verbal English communication skills - Strong organizational and time management abilities - Proficiency with Google Workspace (Google Sheets, Docs, Drive, Calendar, Gmail) - Ability to work during U.S. Central Standard Time (CST) business hours - Comfortable working in fast-paced environments with tight deadlines - Nice-to-Have Experience - Experience using Sling, TravelPerk, or similar scheduling/travel tools - Experience supporting field sales teams or event-based operations - Experience tracking operational expenses and budgets - Startup or high-growth company experience What Does a Typical Day Look Like? Your day will revolve around keeping operations organized and ensuring events run smoothly from planning to execution. You will: - Review upcoming events and confirm logistics - Coordinate with venues, representatives, and internal teams - Update schedules and manage travel coordination - Handle operational questions from the field team - Track expenses and maintain operational documentation - Monitor deadlines, scheduling updates, and event changes - Prepare reports and ensure leadership has clear operational visibility Key Metrics for Success (KPIs) - Accuracy and timeliness of event coordination - Schedule completion and operational consistency - On-time communication with reps and stakeholders - Accuracy of expense tracking and reporting - Reduction in operational issues and scheduling conflicts - Responsiveness and execution reliability Interview Process - Initial Screening Call - Recruiter Interview - Final Interview with Client - Offer & Onboarding

• Responsible for management, oversight, and strategy for the loss prevention, safety, and security team. • Recommend and implement programs to guard against theft, vandalism, sabotage, violence, or other threats. • Ensure compliance with Federal, State and local regulations and standards involving security, hazardous materials and fire safety. • Direct operations of a multifaceted security, safety and loss prevention department. • Oversee installation, maintenance, and operation of electronic security systems. • Provide direction and support to ensure testing of all life safety systems and ensure training of required personnel. • Establish and maintain professional relationships with local police and fire agencies. • Review and analyze loss trends and reporting programs. • Execute and enforce effective programs, policies and procedures. • Ensure proper investigation and review of all accidents and property claims.

• Own the annual events calendar: selection, prioritization, and budget allocation across industry conferences, regional field events, and virtual programs • Partner with content and demand gen on event programming and messaging: you have a strong point of view on what procurement audiences actually find valuable, and you bring that into every agenda, speaker brief, and post-event touchpoint • Develop experiential marketing programs that bring the Fairmarkit brand to life at conferences, executive dinners, and hosted events, creating memorable moments that deepen engagement with procurement leaders • Plan and execute Customer Advisory Boards and customer roundtables with Customer Success end-to-end, from invitations through post-event follow-up • Build and manage the speaking engagement pipeline: identify opportunities, coordinate submissions, and prep executives and customers for the stage • Drive pre- and post-event promotion with demand generation: email, social, content sequencing • Plan our annual event and 3-4 smaller, hosted Fairmarkit field events per year, including venue sourcing, vendor management, run-of-show, and attendee experience • Handle all logistics: registration, vendor contracts, swag ordering, booth operations, travel coordination • Use AI tools actively to streamline planning, personalize outreach, and move faster than a team twice your size; we’ll support with the tools you need! • Track event-attributed pipeline and report results to the Head of Revenue Marketing

• Own our AMA program end-to-end: community AMAs, Reddit AMAs, and expert-led sessions. • Source and confirm community leaders; manage outreach from intro to committed. • Run webinars in parallel as a secondary format — same full-cycle ownership: speaker sourcing, promotion, execution, follow-up. • Turn every AMA and webinar into a stream of content across company’s social channels (LinkedIn, Twitter/X, and beyond). • Turn events into ongoing conversations, content flows, and measurable pipeline. • Use AI tools and agents to accelerate outreach, research, and content production without sacrificing quality.