Role Description This is a remote position. Our client has a remote position as a Proposal Manager located in Alexandria, VA. The Proposal Manager plays a pivotal role in driving organizational growth by leading the end-to-end development of high-quality, compliant, and compelling proposals for federal government opportunities. This remote position requires a strategic, detail-oriented professional who excels in fast-paced environments, managing multiple concurrent submissions with tight deadlines. The ideal candidate will serve as a central force in shaping winning proposals by translating technical expertise into persuasive narratives, fostering collaboration across cross-functional teams, and advancing proposal processes to enhance efficiency and success rates. With a strong focus on quality, compliance, and continuous improvement, the Proposal Manager ensures that every submission reflects the organization’s strengths and aligns with customer needs and strategic objectives. Responsibilities - Lead the full lifecycle of proposal development, from RFP analysis and outline creation to final production, ensuring compliance, consistency, and customer alignment. - Manage multiple proposals simultaneously, including rapid-response task orders and IDIQ submissions, under tight timelines. - Coordinate and facilitate cross-functional review sessions, solutioning workshops, and content development with technical SMEs, business development, and leadership. - Develop and maintain proposal schedules, compliance matrices, templates, and version control systems to ensure accuracy and efficiency. - Write, edit, and refine high-impact proposal sections including technical approaches, management plans, past performance, and staffing narratives. - Transform complex technical inputs into clear, persuasive, and customer-focused content. - Maintain and expand a centralized repository of reusable content, resumes, and past performance materials. - Support early capture and business development activities by contributing to win strategies, customer insights, competitor analysis, and solution design. - Participate in pipeline reviews, teaming discussions, and opportunity qualification efforts. - Champion proposal best practices and process improvements in environments where proposal work may be undervalued. - Design and implement standardized workflows, templates, and tools to increase productivity and quality. - Educate internal stakeholders on proposal timelines, roles, and expectations to strengthen readiness and collaboration. - Coordinate with remote teams, subcontractors, and partners to gather inputs and ensure on-time delivery. - Proactively identify and communicate risks, gaps, and resource needs to leadership. - Build trusted relationships with SMEs and BD teams to enhance proposal quality and strategic alignment. Qualifications - Bachelor’s degree in business, communications, or a related field. - Five 5+ years of experience managing and writing federal government proposals, with small-business experience strongly preferred. - Proven ability to manage multiple proposals concurrently with minimal supervision. - Exceptional writing, editing, and storytelling skills with the ability to distill technical information into clear, compelling narratives. - Experience delivering proposals in rapid-turnaround environments, including 72-hour task orders and IDIQ frameworks. - Familiarity with Shipley or similar proposal methodologies (formal certification is a plus). - Proficiency with Microsoft Office Suite, Teams, SharePoint, and other collaborative digital tools. - Demonstrated success working independently in a remote setting with high accountability and self-direction. - Gov/Con = government contracting with stable work background. Preferred Qualifications - Experience supporting business development and capture activities in a small or emerging organization. - Track record of introducing structure and process in environments with limited existing frameworks. - In-depth knowledge of federal contracting regulations, including FAR/DFARS, and government procurement cycles. - Graphic design or desktop publishing skills using tools such as PowerPoint, Visio, or Adobe Creative Suite. Key Success Factors - Thrives in ambiguous situations and excels at creating structure from limited or evolving inputs. - Performs effectively under pressure, adapting quickly to shifting priorities and tight deadlines. - Possesses strong interpersonal skills and the ability to influence stakeholders without direct authority. - Maintains exceptional attention to detail and a relentless commitment to quality. - Acts as a strategic thinker who understands how proposals directly contribute to organizational growth and revenue.

• Lead end-to-end proposal development for federal RFPs, RFIs, RFQs, and task orders across civilian and DoD agencies. • Develop and enforce proposal management processes, templates, style guides, and best practices aligned with Shipley methodology. • Drive win strategy in collaboration with capture managers, establishing clear themes, discriminators, and writing guidance. • Serve as the primary author or editor on executive summaries, management volumes, and past performance narratives. • Assign resources across concurrent proposals, balancing workload and ensuring coverage for peak bid seasons. • Establish performance goals, conduct reviews, and develop career pathways for proposal staff. • Build, mentor, and manage a team of proposal professionals. • Organize and facilitate Pink, Red, Gold, and White Glove review cycles; incorporate reviewer feedback efficiently. • Maintain a compliant proposal response matrix (cross-reference matrix) mapped to all RFP instructions and evaluation criteria. • Ensure all submissions are compliant, compelling, and delivered on time with zero defects. • Manage proposal artifacts including the corporate library, boilerplate content, past performance repository, and resume bank. • Partner with BD, Capture, Pricing, Contracts, and Technical teams to produce integrated, high-quality responses. • Brief senior leadership on bid/no-bid decisions, proposal status, and lessons learned. • Represent proposal operations in pipeline reviews, gate reviews, and executive decision briefings.

• Client Relationship Ownership • Support the account management and sales teams with the highest bid volume accounts and ensure that the bidding queue is properly monitored and maintained • Serve as the primary point of contact for a small defined portfolio of client accounts • Build deep familiarity with each client's bidding formats, standard rates, & business objectives • Participate in client-facing conversations to consult on proposal scope, methodology, timelines, and pricing — positioning ROI Rocket as a strategic partner, not just a vendor • Support the team in developing trusted working relationships that improve win rates and client retention over time • Strategic Bid Consulting • Craft tailored, consultative proposal responses that reflect a nuanced understanding of client needs, rather than templated outputs • Evaluate incoming bids for strategic fit, feasibility, and profitability — by monitoring KPI metrics at the account level to make recommendations on go/no-go decisions in partnership with Account Management leadership • Coordinate with panel team and external vendors to design creative solutions for complex or non-standard feasibility requirements. • Contribute to maintaining documentation on best vendor partners by targets • Identify and communicate bid trends — including frequently requested audiences, pricing sensitivities, and emerging client needs — to inform broader business strategy • Partner with Account Management and Project Management teams to ensure proposals are accurately scoped, competitively positioned, and deliverable • Team Leadership & Mentorship • Work with Account Management Lead to assess team capacity, flag gaps, and recommend process or staffing solutions • Contribute to onboarding and training for new proposal team members, building shared knowledge of tools, processes, and best practices • Model a high standard of quality, creativity, responsiveness, and client-centricity across the team • Process & Performance • Monitor relevant KPI metrics across client set — monitoring performance, identifying gaps, and collaborate on initiatives to improve response times, win rates, and client satisfaction • Document and maintain proposal best practices, templates, and lessons learned to build institutional knowledge • Identify and implement opportunities to streamline the bid response process, reduce turnaround times, and scale team output • Provide coverage and strategic oversight across accounts when Account Managers are traveling or out of office • KPIs • Total Revenue - Contribute to monthly team targets • Win Rate - Maintain and improve win rate on a quarterly basis across managed accounts • Response Time - Drive measurable improvement in overall proposal turnaround • Bidding Volume - Significant contribution to the team bidding volume • Client Satisfaction - Survey-based feedback from direct client relationships

• Lead the end-to-end RFx (RFP, RFI, RFQ) response process, from intake and qualification through submission and post-decision analysis. • Manage the opportunity intake and evaluation process, including facilitating Go/No-Go decisions in partnership with Account Executives, Practice Directors, and leadership. • Coordinate cross-functional proposal teams, including SMEs, sales, partners, and subcontractors, to ensure aligned strategy and timely execution. • Develop and manage proposal plans, timelines, deliverables, and task ownership to ensure on-time, high-quality submissions. • Create and structure compliant, compelling proposal responses tailored to client requirements, including executive summaries, cover letters, and supporting documentation. • Review, edit, and refine content from multiple contributors to ensure clarity, consistency, and adherence to brand voice and messaging standards. • Facilitate proposal strategy sessions, kickoff meetings, status reviews, and stakeholder communications throughout the response lifecycle. • Manage all client interactions related to the RFx process, including question submissions, addenda tracking, and procurement portal coordination. • Ensure compliance with all submission requirements, including formatting, documentation, certifications (e.g., MBE/WBE/DVBE), and approval workflows. • Partner with pricing, finance, and delivery teams to incorporate accurate cost models, resource plans, and solution components. • Support shortlisted opportunities by coordinating follow-up responses, clarifications, and presentation materials. • Conduct win/loss analyses and lead post-mortem reviews to identify insights and improve future proposal strategies. • Maintain and continuously improve proposal content libraries, templates, and processes to increase efficiency and quality. • Track and report on proposal pipeline activity, outcomes, and key performance metrics. • Support governance, compliance, and contract-related activities as needed.