Title: Proposal Preparation Specialist Location: Houston United States Job Description: Special Instructions to Applicants: All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues. About Rice: Boasting a 300-acre tree-lined campus in Houston, Texas, Rice University is ranked among the nation's top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities. Rice is also a wonderful place to work. Rice faculty, staff and students share values that are essential to our success as a healthy community. Those values guide our decisions and behaviors and shape Rice's culture. They come through in the way we treat each other and the welcome we extend to our visitors. These values can be recalled simply by our name - RICE - Responsibility, Integrity, Community and Excellence. Position Summary: The Wiess School of Natural Sciences is seeking a Proposal Preparation Specialist to provide advanced and varied support to departments to facilitate the grant proposal development process and track activities. They will lead and advise faculty and research personnel on how to plan, prepare, and write grant proposals to enable highly competitive extramural research funding (e.g. federal agencies, state agencies, industry, or foundations). Reporting directly to the Associate Director of Pre-Award Research Administration in the Wiess School of Natural Sciences, this role will play a vital role in facilitating effective communication and collaboration. Ideal Candidate Statement: The ideal candidate should exhibit strong independent and analytical thinking skills to excel in a fast-paced, deadline-driven environment. Furthermore, the candidate must possess a thorough understanding of relevant federal and state statutes, regulations, policies, and procedures, along with the ability to interpret those established by other sponsoring organizations. Workplace Requirements: We offer the flexibility of hybrid or fully remote work. Please note that fully remote eligibility is limited to residents of approved states. Hybrid roles integrate on-campus and remote work to foster both independence and collaboration. In accordance with Rice Policy 440, work arrangements are subject to periodic review and adjustment. Annual Hiring Range: $75,000 minimum, with the hiring salary commensurate with experience. This is an Exempt (salaried) position and under FLSA are not eligible for overtime. Minimum Requirements: - Bachelor's Degree - In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year-for-year basis may be substituted. - Three or more (3+) years of experience in Pre-Award Research Administration (i.e., grant proposal preparation and submission to various governmental agencies such as NSF, DOD, DOE, DARPA, NIH, etc.) Skills: - Initiative and ability to work independently and as a team member - Excellent interpersonal skills, both written and verbal - Excellent administrative and organizational skills and the ability to prioritize one's own workload - Strong critical thinking skills - Excellent writing and editing skills - Ability to work under deadline pressure Preferences: - 5+ years of experience in Pre-Award Research Administration in a university setting. - Demonstrated experience with large-scale, complex federal funding proposals (e.g., DARPA, ARPA-H or similar agencies). - Certified Research Administrator (CRA) Essential Functions: - Efficiently evaluate Funding Opportunity Announcements, develop proposal preparation timelines, templates, checklists, and track proposal development efforts. - Understand, explain, and clarify various agency's proposal requirements and review processes. - Develop and analyze proposal budgets in accordance with sponsor guidelines and University research policies. - Organize and facilitate faculty teams to prepare large-scale, complex, multidisciplinary proposals, including collaborative opportunities across the University and multi-research organizations. - Research and assist in writing non-technical content of proposals. - Perform careful review of the scientific, technical, and/or scholarly narrative sections of proposals to ensure compliance with sponsor requirements and with research policies of the University. - Serve as a liaison with faculty, administrators, and the Office of Sponsored Projects (OSP) to ensure timely and successful proposal submissions. - Develop professional written communications to sponsor agencies, organizations, and key stakeholders. - Interact and collaborate with agencies, faculty, and departmental award management staff to support the successful life cycle of funded projects. - Lead training and development sessions designed for faculty, staff, postdocs, graduate students, and/or undergraduate students on topics related to the development of proposals for external grant funds - Assist in preparing ad hoc administrative projects such as proposal archives, reports and proposal writing tips. - Prepare and update proposal documents (revised budgets, JIT documentation, etc.) as needed prior to execution of an award. - Perform all other duties as assigned Additional Functions - Informs the principal investigator (PI) of all proposal preparation requirements and ensures guidelines are followed for proposal formatting, all documents required, and submission requirements. - Monitors compliance with agency and University regulations regarding submission; verifies all financial information Rice Mission and Values: Mission and Values | Rice University Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University's Human Resources Office via email at facstaffada@rice.edu for support. If you have any additional questions, please email us at jobs@rice.edu. Thank you for your interest in employment with Rice University.

Role Description The Global Business Operations (GBO) team is a dynamic group with high visibility within IQVIA. GBO develops strategic proposals and budgets for our customers, and upon award, drives contract execution, including changes throughout the study lifecycle, by working with numerous internal and external stakeholders. - Review Requests For Proposal (RFP). Identify information for proposal text and budget development and work closely with proposal development team to prepare and finalize proposals. - Prepare text and budget for proposals, rebids and related documents. - Provide support and assistance to other Proposal Developers in the delivery of assigned opportunities. - Revise or develop preliminary agreements and related budgets and scope of work. Ensure the scope of work is defined correctly and budgets reflect the scope. - Develop an understanding of, and be compliant to all processes and policies relating to the development of proposals. - Participate in strategy calls to discuss customer requirements and identify discrepancies in customer information. - Perform quality control edits on all documents and participate in the finalization of documents and distribution to the customer and internal departments. - Update and maintain corporate databases as required and ensure accurate information is included in tracking reports. Qualifications - Bachelor's Degree in Life Science, Business Management or related field and a minimum of 2 years direct experience in Proposals or equivalent combination of education, training and experience. - Knowledge of Microsoft Excel, Word and understanding of costing models. - Fluent English. - Possess strong analytical skills and excellent verbal and written communication skills. - Ability to establish and maintain effective working relationships with coworkers, managers and customers. Requirements - CV must be submitted in English. - Home-based position. Benefits - IQVIA is committed to embracing a diverse and inclusive work environment. - Our goal is to attract and retain the best people, regardless of their gender, race, marital status, ethnic origin, national origin, age, disability, sexual orientation, gender identity or any other characteristic. Company Description IQVIA is a leading global provider of clinical research services, commercial insights and healthcare intelligence to the life sciences and healthcare industries. We create intelligent connections to accelerate the development and commercialization of innovative medical treatments to help improve patient outcomes and population health worldwide. Learn more at https://jobs.iqvia.com IQVIA is committed to integrity in our hiring process and maintains a zero tolerance policy for candidate fraud. All information and credentials submitted in your application must be truthful and complete. Any false statements, misrepresentations, or material omissions during the recruitment process will result in immediate disqualification of your application, or termination of employment if discovered later, in accordance with applicable law. We appreciate your honesty and professionalism.

• Own and manage the full proposal lifecycle for DOW opportunities, including RFPs, RFIs, white papers, BOAs, OTAs, SBIR/STTR, and unsolicited proposals. • Serve as the single-threaded owner for proposal execution, including schedules, outlines, compliance matrices, reviews, and final submissions. • Lead proposal kickoffs, color reviews, and final production reviews to ensure high-quality, on-time deliverables. • Collaborate closely with capture, business development, engineering, product, finance, legal, and executive leadership to develop winning storylines and technical narratives. • Translate complex technical solutions into clear, persuasive proposal content that highlights Shift5’s value and differentiators. • Partner with capture and BD to shape win themes, discriminators, and messaging strategies aligned with evaluator priorities. • Ensure strict compliance with solicitation requirements, evaluation criteria, and formatting instructions. • Coordinate inputs from subject matter experts, executives, and external partners throughout the proposal process. • Develop, curate, and maintain reusable proposal content, templates, and best practices to support scalability and consistency. • Support post-submission activities, including Q&A responses, clarifications, and proposal debriefs.

Role Description The Document Coordinator is responsible for collection, organization and monitoring required documentation which comprise an academic file as well as distribution of such information and documentation in alignment with standard operating procedures. The Document Coordinator is responsible for adhering to all University policies and procedures necessary for compliance with external standards as set by accrediting and licensing organizations, state and federal agencies, and other regulatory entities. Provides support to customers, both internally and externally, in a professional and timely manner that supports achievement of the University's goals and objectives. Duties & Responsibilities - Review student records and information, ensuring adherence to all University policies and procedures outlined by the course catalog, student handbook, and standard operating procedures. - Understand and comply with the Family Rights and Privacy Act and other applicable laws and regulations to ensure the integrity of student records related to the department. - Data entry of student records and information. - Maintain and archive academic files and records; including control, collection, organization, documentation, evaluation, and monitoring of academic files for students in accordance to deadlines. - Provide outstanding internal and external customer service by responding to all inquiries in a timely manner and maintaining availability for student questions during designated department hours. Student Status Change & Assorted Process -- Team - Process a broad range of student records processes as initiated by the University such as: school grade changes, monitoring attendance, military portals, and course building in CampusVue. - Process a broad range of student driven requests for processing such as: loan deferments, student directory changes, transcript requests, grade reports, diplomas, and enrollment verifications. - Prepare data and monitor this data on a broad range of student records information such as: graduation, registration, term honors, and incomplete reports. Student Transcript & Record Review -- Team - Retrieve transcripts to complete student files for degree verification which includes performing outbound calls to schools and students. - Resolve student inquiries through inbound phone calls and live chat with students. - Verify document validity and legitimacy. - Data entry of student records and information. - Specific additional functions may include academic evaluation of eligibility for specified grants and scholarships offered by the campus. Knowledge, Skills & Competencies - Basic computer skills -- experience with Microsoft (WORD, Excel, Outlook) preferred. - Possesses excellent verbal communication skills and good written communication skills. - Persistence combined with a positive attitude and approach to work and others. - Mature, positive and collaborative interpersonal skills. - Learn to effectively utilize all applicable school systems, databases, and tools effectively. - Ability to prioritize competing demands and work within strict deadlines. - Interact with other departments through a variety of means. - Organizational and time management skills. Qualifications - High School diploma or its equivalent required. - Entry level administrative experience. - Associate Degree from an institution accredited by an agency recognized by the U.S. Department of Education (or international equivalent) preferred. - Administrative or Education Industry experience preferred.