Staff Accountant ( General Accountant ) Pittsburgh, Pennsylvania Type: Direct-Hire Experience: 0 Category: Accounting & Finance Contractor Work Model: Hybrid Brand: System One Job ID: 349521 Contract work for 6 to 12 months. The contract may be extended, and contract-to-hire is possible (but not guaranteed at this time) Location: 77 Hot Metal Street, Pittsburgh, PA 15203 - hybrid work schedule (NOT fully remote) Accountant ( General Accountant , GL / General Ledger Staff Accountant ) : - Coordinate with stakeholders to understand the projects and transactions being recorded - Analyze transactions and balances to ensure that they are appropriately recorded in the general ledger - Prepare and review routine recurring and non-recurring journal entries - Prepare monthly general ledger reconciliations - Assist in the monthly, quarterly, and annual accounting close process - Assist in the preparation of key internal reporting - Prepare required documentation for financial audits and reviews - Assist in maintenance of Sarbanes-Oxley compliance

Support daily finance activities by managing complex vendor reconciliations, assisting with month-end closings, and overseeing full-cycle accounts payable and receivable functions to ensure accurate financial reporting and compliance.

• Own the complete AP cycle including invoice receipt, GL coding, approval routing, and payment execution • Ensure all vendor bills, subscriptions, and recurring obligations are paid accurately and on schedule with no surprises • Build and maintain a proactive payment processing cycle • Manage vendor records including W-9s, banking details, and fully executed contracts • Own the Ramp platform for corporate card management, expense categorization, reimbursements, and reconciliation • Identify and resolve invoice discrepancies, duplicate payments, and vendor disputes independently or escalate with context • Prepare and post journal entries for accruals, prepayments, reclassifications, and adjustments • Own reconciliations and work papers for cash, accounts payable, fixed assets, prepaids, and other assigned balance sheet accounts • Support the monthly close process, ensure the AP sub-ledger ties to the GL, flag variances, and provide clear commentary on large fluxes • Assist in preparing financial schedules, flux analysis, and ad hoc reports for leadership • Write and maintain SOPs for all AP and accounting processes, building a documented and repeatable system from the ground up • Proactively identify workflow gaps and implement improvements that reduce manual and reactive work • Build and maintain dashboards and work papers for vendor tracking, expense analysis, and close reporting • Collaborate with the finance team to improve internal controls and financial hygiene as the company scales

Who We Are: At NurtureSource Homes, we transform Bay Area properties through thoughtful design, strategic renovation, and meticulous project execution — all with the goal of maximizing value, enhancing livability, and delivering standout results for sellers, buyers, and real estate partners. Rooted in nearly two decades of experience and a deep understanding of market dynamics, our fully licensed team combines creative vision with operational excellence to simplify renovation and help homes shine in today’s competitive market. We pride ourselves on being more than builders — we’re trusted advisors and collaborative partners who bring structure, clarity, and efficiency to every project. From initial concept through completion, we leverage design-driven solutions, strong communication, and a proprietary project management approach to deliver work that’s both beautiful and strategically sound. The Opportunity: Nurture Source Partners is looking for a Senior Construction Accountant to join their team. While there is a beautiful office in Berkeley, CA, this role can sit anywhere in California. This is a highly critical, high-impact role at the center of their financial operations and project execution infrastructure. This role bridges accounting, operations, and vendor management to ensure the financial and administrative backbone of the business runs smoothly and accurately. As the Senior Construction Accountant you’ll serve as the organization's primary Accounting point-person, managing an in-house Accounting Associate, and liaising with outsourced Accounting partners. You’ll support the Partners of the firm and own critical internal accounting and operational processes, driving efficiency and optimizations throughout the function, and ensuring the company and projects are set up for success. You’ll work closely with the Partners, External Accounting firm, vendors, project managers - internal and external stakeholders. Working closely with Leadership, Project Managers, vendors, and external accounting partners, you will ensure that financial processes—from vendor payments and project billing to payroll coordination and compliance—are executed with precision. Your work will directly support project profitability, vendor accountability, and the company’s ability to scale efficiently. If you enjoy building organized systems, keeping financial operations running smoothly, and supporting fast-moving construction projects, this role is a great fit. Who You Are: You are a highly organized and detail-oriented operator who thrives at the intersection of finance, operations, and project execution. You enjoy creating structure, maintaining accurate systems, and ensuring the financial details behind the scenes are handled correctly all while leading and mentoring your team below you. You are comfortable managing multiple workflows at once—from vendor payments and payroll coordination to project billing and compliance tracking. You are proactive, communicative, and naturally curious when something doesn’t look right. Rather than waiting for issues to surface, you identify risks early and work with stakeholders to resolve them. You are also a collaborative partner who understands how accounting functions support the broader success of construction projects. You communicate effectively with vendors, project managers, leadership, and external accounting partners, bringing professionalism and clarity to every interaction. Above all, you take pride in building reliable systems and processes that allow a fast-moving construction business to operate with confidence and financial discipline. Responsibilities: Accounts Payable & Vendor Payments - Oversee the full Accounts Payable function, managing and supporting the team responsible for invoice processing, vendor payments, and financial recordkeeping. - Ensure accurate and timely processing of invoices, including intake, entry into QuickBooks Online (QBO), and routing for Project Manager approvals. - Establish and maintain clear, organized systems for digital invoice tracking by project and vendor. - Provide guidance and escalation support on vendor communications, including resolving discrepancies, approval delays, and payment inquiries. - Ensure bidwork invoices are structured correctly, including appropriate labor allocations, in partnership with Project Managers and Operations. - Oversee the weekly check run process, including aging payables review, internal coordination, and timely vendor payments. - Ensure proper controls and documentation are in place for check preparation, distribution, and vendor payment tracking, including pickup and mailing logistics. - Continuously evaluate Accounts Payable workflows and identify opportunities to improve efficiency, accuracy, and scalability through process improvements and automation. Project Billing & Accounts Receivable - Partner with Project Managers and Operations leadership to support accurate and timely project billing - Maintain visibility into accounts receivable by project and client - Flag billing gaps, aging receivables, and potential revenue risks proactively - Coordinate with the external accounting firm to support and ensure accurate financial records ​​​​​​​​Vendor Management, Compliance, and Risk - Oversee vendor compliance and risk management processes, managing the team responsible for maintaining accurate and up-to-date vendor records in Airtable, including insurance certificates, contracts, business licenses, and related documentation. - Ensure systems and processes are in place to proactively monitor vendor compliance, track expirations, and drive timely follow-up on any gaps. - Oversee the management and regular review of the suspended vendor list, ensuring clear communication of status updates and reinstatement requirements to internal stakeholders and vendors. - Provide oversight and coordination of Workers’ Compensation (WC) and Independent Contractor (IC) insurance audits, ensuring accurate data collection, timely submission, and adherence to compliance requirements. - Manage WC and IC policy renewals in partnership with internal leadership and external vendors, ensuring appropriate coverage, cost efficiency, and minimal operational risk. - Continuously assess and improve vendor management and compliance workflows, identifying opportunities to streamline processes, reduce risk exposure, and increase operational efficiency. ​​​​​​​​​​​​​​Credit Card, Reimbursements & Expense Tracking - Oversee the company’s expense management processes, managing the team responsible for credit card reconciliation, employee reimbursements, and expense tracking. - Ensure accurate and timely reconciliation of company credit card transactions, including proper coding and alignment with project and operational budgets. - Oversee the integration and synchronization of Rippling Spend transactions with QuickBooks Online (QBO), ensuring data integrity and consistency across systems. - Establish and maintain clear processes for employee reimbursements, ensuring timely processing, proper documentation, and adherence to company policies. - Ensure all expense records are organized, accurate, and audit-ready, supporting monthly close, financial reporting, and compliance requirements. - Continuously evaluate expense tracking workflows and systems, identifying opportunities to improve efficiency, visibility, and financial controls. Financial Coordination and Reporting - Proactively review weekly Project Manager Status Reports to identify risks, billing gaps, or blockers. - Act as the primary internal liaison with the external accounting firm for Accounts Receivable, helping drive timely and accurate client payments. Payroll & Workers’ Compensation Reporting - Oversee and lead the proper coordination and processing of Independent Contractors and employees through Rippling - Maintain accurate payroll documentation and check logs - Prepare and submit monthly payroll report s required for Workers’ Compensation coverage across company entities Banking, Payment Controls & Financial Documentation - Manage banking controls including Mechanics Bank Positive Pay and paid check run uploads - Prepare and maintain check registers and payment documentation for internal review and audit purposes - Maintain organized digital and physical records of payments, invoices, and supporting financial documentation, continually identifying areas to streamline and optimize process Operational Excellence and Continuous Improvement - Continuously evaluate financial and operational processes, systems, and workflows across the organization and implement efficiencies and optimizations. - Identify opportunities to improve financial workflows, automation, and operational efficiency Physical demands: The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. In accordance with the Americans with Disabilities Act, as amended, the California Fair Employment & Housing Act, and all other applicable laws, our company provides reasonable accommodations for qualified persons with disabilities. A qualified individual is a person who meets skill, experience, education, or other requirements of the position, and who can perform the essential functions of the position with or without reasonable accommodation. - Meetings and Communication: Attend meetings with clients, stakeholders, and project teams. Involves sitting, standing, and walking between different locations within an office or project site. - Documentation and Reporting: Document progress, issues, and decisions. Involves typing, writing, and organizing documentation over extended periods. Knowledge, Skills, and Abilities: - Proven experience in construction Accounting, with a minimum of 5+ years in a similar role - Strong knowledge of construction project operational processes, insurances, vendors, etc. - Bachelor’s degree in Accounting, Finance, or a related field preferred - Proficient in Quickbooks Online - Proficient in creating, maintaining, and organizing Google drive (especially sheets/Excel) - Excellent analytical skills combined with the ability to interpret complex financial data accurately. - Excellent communication, verbal and written - Ability to multitask, prioritize, and manage time efficiently - Ability to work under pressure and make sound decisions quickly Other duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. This is an at-will position. Compensation + Benefits - Annual salary range: $85,000 - $105,000 commensurate with experience and qualifications. Company is an equal employment opportunity employer committed to maintaining a non-discriminatory work environment. The Company does not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, or any other characteristic protected by applicable law.