For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022! Job Description: This Legal Support Executive Assistant position offers an opportunity to support daily operations with professionalism, consistency, and a commitment to excellence. In this position, you will help maintain smooth communication, organize essential documents, and ensure that clients and vendors receive timely, accurate responses. You will thrive in this role if you enjoy structured systems, appreciate well-maintained files, and take pride in keeping details aligned and tasks completed on schedule. The ideal candidate enjoys learning new tools, supporting a team, and contributing to an organized and efficient workflow. This is a great opportunity for someone who values reliability, clarity, and high-quality work. Monthly Salary Range: 1,060 to 1,150 USD Responsibilities include, but are not limited to: • Reach out to vendors regarding mail and related matters • Send monthly client bills • Maintain accurate and properly labeled files • Answer incoming phone calls • Follow established operational procedures • Support daily administrative tasks as required • Send thank you emails as needed • Save invoices and documents using established filing systems Requirements: - Legal experience is a plus - At least 1 year in an Executive Assistant role - Must be able to learn new systems with training provided -  Software and tools: standard office software, communication platforms, file management systems - Must understand filing and labeling conventions - Comfortable taking calls - Pays attention to detail Work Schedule: Monday-Friday Expected call volumes: 0-5 Location: Remote Pacific Standard Time [PST] Work Shift: 8:00 AM - 5:00 PM [PST][PDT] (United States of America) Languages: English Ready to dive in? Apply now and make sure to follow all the instructions!  Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process. Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.

• Capture and organize information from emails, WhatsApp, voice notes, and meetings, translating it into structured tasks, calendar events, and clear priorities into a centralized system. • Own and maintain task and project tracking by keeping the system current, documenting key details (history, decisions, next steps), and providing clear, regular summaries of progress, priorities, and outstanding items. • Work directly with leadership to review priorities, align on next steps, and ensure execution stays on track through proactive follow-ups. • Manage scheduling and coordination, including meetings, timelines, shifting priorities, and maintaining key business and personal reminders. • Assist with email organization and flag important communications. • Continuously refine and improve the organizational system (Trello or similar tools).

We are seeking a skilled and experienced Executive Virtual Assistant to provide comprehensive administrative support to the CEO. This role requires exceptional organizational skills, excellent communication skills, and the ability to handle a diverse set of responsibilities in a fast-paced environment. As the Executive Virtual Assistant, you will be responsible for managing the CEO's schedule, coordinating meetings and appointments, handling correspondence, and performing other administrative duties to ensure the CEO's productivity. - Full-time, 40 Hours/Week - Fully remote, work from home - Salary: ZAR 17,000-20,000/month, commensurate with skills and experience - Availability to work during EST business hours. Responsibilities: - Calendar Management: Efficiently manage the CEO's complex and ever-changing schedule, including organizing meetings, conference calls, and appointments. Anticipate scheduling conflicts and proactively resolve them. - Email and Correspondence: Monitor and prioritize the CEO's email inbox, draft and respond to emails on their behalf, and ensure timely and accurate communication with internal and external stakeholders. - Travel Arrangements: Arrange all travel logistics for the CEO, including flights, accommodations, transportation, and itinerary planning. Coordinate with travel agencies, manage visas and travel documents, and provide necessary information and support during trips. - Meeting Coordination: Prepare meeting agendas, coordinate logistics, and ensure all necessary materials are prepared and distributed in advance. Take minutes, track action items, and follow up on outstanding tasks to ensure efficient meeting outcomes. - Confidentiality and Discretion: Handle sensitive and confidential information with the highest level of integrity and discretion. Maintain confidentiality in all matters related to the CEO, the organizations, and business operations. - Documentation and Filing: Organize and maintain files, records, and documentation, both electronic and physical, ensuring easy retrieval and efficient organization. Develop and maintain a systematic approach to record-keeping. - Communication Liaison: Act as a liaison between the CEO and internal and external stakeholders, including employees, clients, partners, and investors. Handle incoming inquiries, screen phone calls, and provide accurate information or redirect them to the appropriate person. - Research and Analysis: Conduct research, gather data, and prepare reports, presentations, and briefing materials for the CEO. Provide insightful analysis and recommendations based on findings to support decision-making processes. - Miscellaneous Tasks: Undertake additional tasks and projects as assigned by the CEO, which may include personal errands, event planning, and other ad hoc responsibilities.

• Manage our Gifting program to send gifts to clients, referral partners and team members • Assist the episode production team when needed • Attend regular check-ins and meetings with the team • Organize documents in Google Drive and create Google spreadsheets • Coordinate appointments with our clients and prospects via Google Calendar • Manage incoming support tickets from clients and send email updates • Answer and filter emails from clients, referral partners, podcast guests and prospects, support the Rise25 team, and pay close attention to all details