• Proactively manage and update the daily calendar, including preparing the next day’s schedule in advance. • Record detailed notes for all calls, including client information, call type, and relevant context. • Coordinate scheduling with clients, agents, and internal team members to ensure accurate and timely appointments. • Maintain organized time blocking, travel time, and priority categories while communicating updates clearly and promptly. • Monitor and manage the inbox daily, ensuring urgent and time-sensitive items are prioritized. • Route emails to the appropriate team members when follow-up or action is required. • Maintain an organized inbox structure, including folders for follow-ups and priority communications. • Review all inbox, junk, and promotions folders regularly to ensure key items such as contracts, applications, and new client introductions are not missed. • Manage and update client records, tags, and workflows within the CRM system (BPD). • Review and complete daily and upcoming CRM tasks to ensure timely follow-through. • Monitor and respond to inbound texts and client communications in a timely manner. • Maintain accurate tracking of client stages and perform regular audits to ensure database accuracy and proper tagging. • Execute morning priorities, including follow-ups, task management, and inbox review. • Manage the Follow-Up Then (FUT) system to support timely communication. • Define and maintain clear task ownership between Loan Officer and EA responsibilities. • Complete daily operational processes efficiently and in alignment with established workflows. • Review completed calls and tasks with the Loan Officer to confirm next steps. • Document notes and implement required follow-up actions. • Update CRM tags and workflows based on call outcomes. • Ensure all incomplete items are addressed, scheduled, or reassigned appropriately. • Serve as the initial point of contact for incoming calls. • Gather and document client information for new and existing inquiries. • Schedule calls and ensure accurate data entry in all required systems. • Direct clients and partners to the appropriate team members while maintaining professionalism and service standards. • Manage weekly reporting (e.g., loan funded reports). • Send client communications following loan closings. • Ensure agent communication processes are completed. • Assist with onboarding of new team members. • Maintain accuracy across systems, including the CRM and loan software. • Update contact information for referral partners as needed. • Ensure workflows, tags, and automations are functioning properly. • Support ongoing process improvements and organizational efficiency. • Adjust scheduling systems and call durations to support out-of-office coverage. • Coordinate calendars and communication among team members. • Ensure seamless coverage of responsibilities and timely follow-through. • Maintain continuity of operations and minimize disruption during absences.

Xometry (NASDAQ: XMTR) powers the industries of today and tomorrow by connecting the people with big ideas to the manufacturers who can bring them to life. Xometry’s digital marketplace gives manufacturers the critical resources they need to grow their business while also making it easy for buyers at Fortune 1000 companies to tap into global manufacturing capacity. We are looking for a highly organized, proactive, and detail-oriented Team Assistant to support daily operations, office management, and executive leadership. This role is ideal for someone who thrives in a fast-paced environment, can effectively manage multiple priorities, and takes ownership of administrative processes. Key Responsibilities Office Operations and Administration - Manage daily office operations, including deliveries, front desk responsibilities, and coordination with visitors and service providers - Oversee office suppliers and contractors such as cleaning, maintenance, safety, and waste collection - Liaise with the landlord on office-related matters - Monitor office supplies, stationery, and equipment, and place orders as needed - Purchase office furniture and equipment on an ad hoc basis - Maintain kitchen and common areas, including ordering groceries and managing stock levels - Ensure availability of hygiene and restroom supplies - Handle procurement requests via Amazon and other platforms Facilities and Logistics Management - Coordinate packing, labeling, and shipping of samples - Manage company car operations, including maintenance, servicing, insurance, and refueling - Handle deliveries and resolve logistics issues with suppliers such as orders, returns, and replacements - Manage SIM card procurement and distribution for employees Finance and Administrative Support - Collect and process invoices related to office operations and contracts - Upload and reconcile receipts in expense management systems such as Moss and Navan - Support bonus calculation processes for the sales team - Handle bonus-related queries and reporting Event and Travel Coordination - Organize team events, including booking hotels, travel, restaurants, and activities - Coordinate in-office events such as team lunches, client visits, and company events - Support exhibitions and marketing events, including logistics and materials management - Arrange business travel and accommodation for employees and executives HR and Employee Support - Support onboarding of new employees, including office orientation, access setup, and equipment coordination - Assist employees with office setup, including SIM cards, access cards, and keys - Provide ongoing administrative and operational support - Assist with visa application processes Executive Support - Provide dedicated support to senior leadership, primarily at Sales Director or executive level - Manage calendars, meetings, and scheduling - Coordinate travel, agendas, and communication with internal and external stakeholders - Organize town halls, Q&A sessions, and executive communications - Handle ad hoc administrative and strategic tasks Requirements - Strong organizational and time management skills with the ability to handle multiple tasks simultaneously - Excellent written and verbal communication skills - Ability to work independently and take initiative - High level of attention to detail and problem-solving skills - Experience in office management, administration, or executive support - Experience with travel coordination, event planning, and vendor management is a plus - Proficiency in Microsoft Office, including Excel, Outlook, and Word - Experience with expense management systems such as Moss and Navan is an advantage - Ability to handle confidential information with discretion and professionalism - Strong interpersonal skills and ability to work with cross-functional teams - Fluency in English at C1 level Personal Qualities - Proactive with the ability to work independently - High level of responsibility and reliability - Flexible and able to quickly adapt to change - Strong multitasking skills with the ability to prioritize effectively - Excellent organizational skills and attention to detail - Team player with a positive attitude - Strong communication skills across all levels of the organization - Resilient and able to perform well in a dynamic, fast-paced environment - Results-oriented with a strong service mindset Language Skills - English — essential (professional fluency) Location Remote Working Hours Standard business hours aligned with European time zones, with flexibility required to support executive schedules when necessary Holiday Calendar Bavarian holidays Compensation Salary to be determined based on market benchmarking and candidate seniority #LI-Remote Xometry is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. Please read our privacy policy here.

Role Description Our client, the Founder of a fintech-focused investment firm, is seeking a superstar Executive Assistant/ Right-Hand Partner. The ideal candidate operates with a rare combination of polish and grit—someone who thrives in a high-energy, fast-paced environment and is comfortable working independently with minimal direction. This individual is not only exceptionally detail-oriented, but also proactive, agile, and capable of driving initiatives from 0 → 1 → completion. This is a fully remote role. This role is less about having all the answers upfront and more about the ability to learn quickly, iterate in real time, communicate with clarity, and take full ownership across a wide range of responsibilities. You will act as a true extension of the Founder—anticipating needs, solving problems, and ensuring seamless execution across both professional and personal domains. Responsibilities - Manage inbox with the goal of reducing noise and surfacing only key communications - Leverage and thoughtfully manage the Founder’s network—coordinating high-touch introductions, curating relationships, and seamlessly orchestrating dinners, meetings, and small-scale events - Take initiatives from concept through execution, navigating roadblocks independently - Source, evaluate, and coordinate with external vendors, consultants, and partners - Own and execute a wide range of business projects, often with ambiguity Qualifications - 10+ years in a relevant administrative capacity supporting entrepreneurs/founders within tech or finance - Exceptionally strong ability to learn quickly and independently - Highly intelligent with excellent critical thinking and problem-solving skills - Strong research capabilities and comfort synthesizing complex information - Comfortable working alone and owning projects end-to-end - Clear, concise communicator (written and verbal) - Calm and effective in ambiguous or evolving situations - Proactive, resourceful, and execution-oriented - Tech-savvy and comfortable using tools such as ChatGPT, Google Alerts, LinkedIn, CRM systems, and email platforms - Bachelor's degree preferred Requirements - 9:00am-6:00pm EST hours + 24/7 availability

• Manage complex calendars and coordinate meetings across time zones • Organize inboxes, track emails, and draft professional communications • Conduct research and summarize findings into concise briefs • Prepare internal and client-facing documents, presentations, and reports • Track tasks and project timelines using tools like Trello, Asana, or ClickUp • Maintain organized digital filing systems and update CRM data • Support travel planning, event scheduling, and logistics coordination • Assist with light data entry, reporting, and operations support