• Manage complex calendars and coordinate meetings across time zones • Organize inboxes, track emails, and draft professional communications • Conduct research and summarize findings into concise briefs • Prepare internal and client-facing documents, presentations, and reports • Track tasks and project timelines using tools like Trello, Asana, or ClickUp • Maintain organized digital filing systems and update CRM data • Support travel planning, event scheduling, and logistics coordination • Assist with light data entry, reporting, and operations support

Title: Executive Assistant Location: Hybrid in Los Angeles United States Full Time, Contract, and Temporary | From $25.00 to $30.00 per hour Job Description Executive Assistant 2435 Pay and Benefits: - Hourly pay: $25-$30/hr - Worksite: Leading music streaming company (Los Angeles, CA 90038 - Hybrid, Must be onsite from Mondays to Thursdays) - W2 Employment, Group Medical, Dental, Vision, Life, Retirement Savings Program, PSL - 40 hours/week, 3 Month Assignment A leading music streaming company seeks an Executive Assistant to provide dedicated administrative support to three executives, managing competing priorities with professionalism and discretion. Executive Assistant Responsibilities: - Manage complex calendars across multiple executives, including scheduling, prioritizing meetings, and resolving conflicts. - Coordinate all meeting logistics, including room reservations, virtual meeting setup, materials preparation, and follow-ups. - Act as a liaison and gatekeeper for the executives, managing incoming requests and ensuring alignment with business priorities. - Screen calls, emails, and correspondence, responding where appropriate and escalating as needed. - Coordinate domestic and international travel arrangements, including itineraries, transportation, and accommodations. - Prepare, process, and reconcile expense reports in a timely and accurate manner. - Track and process invoices, partnering with vendors and internal departments to ensure timely payment. Executive Assistant Qualifications: - Bachelor’s degree. - Experience supporting senior-level executives required; experience supporting multiple executives is preferred. - Experience in entertainment/media or corporate environment with an understanding of protocol with talent/celebrities is preferred. - Ability to handle sensitive and confidential information with discretion. - Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). - Strong Excel skills preferred for tracking, reporting, and organization. - Experience with expense management and calendar management tools.

- Support leadership meetings: take structured notes, track decisions, and ensure follow through. - Maintain organized documentation, reports and knowledge systems. - Work across digital tools ( MS office, CRM systems, one note, Adobe, secure passwords vault, AI tools). - Handle sensitive information with strict confidentiality and professionalism. - Provide operational and occasional personal support to executives. - Manage complex executive calendars and scheduling across multiple entities. Requirements Requirements. - Proven experience as a senior level executive assistant. - Strong communication, organization, and decision-making abilities. - High proficiency with digital tools and systems - Ability to work independently and manage deadlines - Comfortable working full time in a remote environment. - Experience with international client or global organization. Preferred - Experience supporting multiples entities. - CRM management experience - Familiarity with AI productivity tools.

IMPORTANT - Watch this quick Loom video on how to get hired: https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0 C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH Executive Operations Assistant 💼 🆔 Job ID: RACRIC1 🏢 Industry: Financial Management 📍 Location: LATAM (Spanish needed) 🕒 Job Status: Full Time ⏰ Work Schedule: Monday to Friday 8:00 AM to 5:00 PM CST 💰 Salary: $8 - $10 per hour 🚀 Target Start Date: ASAP ROLE OVERVIEW About the Client: The client is a growing financial management company focused on helping individuals and businesses improve their financial structure, organization, and long-term strategy. Their work involves direct client interaction, lead management, and operational coordination to ensure a high-quality service experience. The environment is fast-paced, client-facing, and highly focused on excellence, responsiveness, and professionalism. The team values structure, efficiency, and strong communication, and is looking to build internal processes that support long-term growth and scalability. About the Role: This role combines executive support with operational coordination, acting as the right hand to leadership while ensuring that day-to-day processes run smoothly. The Executive Operations Assistant will be responsible for managing communications, organizing workflows, supporting client interactions, and helping structure internal systems. This is a proactive, high-responsibility role where success is measured by outcomes, organization, and the ability to anticipate needs rather than simply follow instructions. Key Responsibilities Executive Support - Manage and organize the executive’s calendar, ensuring no conflicts and proper prioritization - Review daily schedules and provide a clear breakdown of priorities and key action items - Assist with email management, ensuring timely responses and proper delegation - Coordinate meetings, appointments, and internal communications Client Communication & Follow-Ups - Serve as a first point of contact for clients, maintaining a professional and polished tone - Respond to emails, calls, and messages, ensuring all inquiries are acknowledged and routed properly - Follow up with leads and existing clients to maintain engagement and move processes forward - Support onboarding of new clients, ensuring a smooth and organized experience Operations & Workflow Management - Track all incoming leads, tasks, and communications within internal systems or CRM - Ensure nothing falls through the cracks by maintaining clear systems and follow-up processes - Coordinate with team members to align on priorities and ongoing tasks - Identify inefficiencies and suggest improvements to workflows and internal processes Administrative & Coordination Tasks - Assist with invoicing and basic financial coordination tasks - Maintain organized records of communications, tasks, and client interactions - Support general administrative needs to ensure smooth daily operations Qualifications & Skills Must - 5+ years of general work experience - At least 2 years of experience supporting executives, founders, or senior leadership - Strong English communication skills, both written and verbal - Experience with client-facing roles or customer service - Familiarity with CRM systems and general business tools - Proficiency with Google Workspace and/or Microsoft Office - Ability to manage multiple tasks and prioritize effectively in a fast-paced environment - Based in Latin America with availability aligned to Central Standard Time Preferred - Bilingual in English and Spanish - Experience in financial services or similar industries - Familiarity with tools such as GoHighLevel, Calendly, or similar platforms - Experience with client onboarding processes - Background in operations, coordination, or process improvement Personality Traits - Highly proactive and independent, able to take ownership without constant direction - Strong critical thinking and problem-solving skills - Detail-oriented with a high level of organization - Energetic, charismatic, and confident in communication - Strong sense of urgency and accountability - Professional, reliable, and committed to excellence