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Sales & Account Coordinator – Ad Sales
Location
United States
Posted
51 days ago
Salary
$55K - $65K / year
Seniority
Mid Level
Job Description
Sales & Account Coordinator – Ad Sales
Junior Library Guild
• Manage and track all signed media and event contracts • Maintain accurate CRM records, including opportunities, contacts, and account details • Generate weekly and monthly sales reports and performance metrics • Coordinate inventory and availability across digital products (newsletters, website, blogs, etc.) • Convert proposals into booked business and ensure proper documentation and accuracy • Maintain and update sales materials, media kits, and promotional documents • Support data entry, reporting, and general sales operations • Assist with list management and other data-related projects • Serve as a point of contact for select smaller accounts • Respond to inbound advertising and event inquiries • Assist with client communication, follow-ups, and campaign coordination • Support upsell and renewal opportunities where appropriate • Liaise between sales, marketing, and production teams • Coordinate materials and requests with design and marketing teams • Ensure accuracy and consistency across all client-facing materials • Maintain organized sales materials, media kits, and documentation • Assist with outreach and prospecting efforts as needed • Provide ad hoc support to improve team efficiency and workflows • Compile and analyze website and campaign performance data • Create monthly digital performance reports (PowerPoint/Excel) • Provide accurate and timely reporting on sales activity and initiatives • Draft and manage outbound sales communications, including email outreach, follow-ups, and client letters • Execute and optimize CRM-based communication sequences (email campaigns, drip campaigns, and follow-ups) • Track engagement metrics such as opens, clicks, and downloads to identify qualified leads • Coordinate follow-up activities for the sales team based on prospect engagement • Maintain accurate contact records and activity tracking within the CRM • Support lead nurturing efforts to drive future sales conversations
Job Requirements
- 2–4 years of experience in sales support, account coordination, or B2B media
- Strong organizational skills and exceptional attention to detail
- Excellent written and verbal communication skills
- Ability to manage multiple priorities in a deadline-driven environment
- Experience with CRM systems (HubSpot, Microsoft Dynamics, or similar preferred)
- Experience with email marketing, CRM workflows, or sales automation tools preferred
- Proficiency in Microsoft Office, especially Excel and PowerPoint
- Preferred Experience
- Exposure to digital, print, and event-based advertising
- Experience working with media or marketing data
- Familiarity with tools such as Magazine Manager or similar platforms
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