• Provides administrative and compliance support to the People and Culture function • Focuses on documentation, coordination, reporting, and process execution • Ensures all people processes are completed accurately and on time • Coordinates recruitment activities, including scheduling interviews • Maintains recruitment trackers and provides regular status updates • Supports immigration processing and compliance tracking • Assists in payroll administration support

• Represent the People Team and CPO with professionalism in interactions with internal and external stakeholders, including employees, vendors, and senior leadership • Act as a trusted liaison for the CPO — attending meetings on their behalf, capturing key decisions, and pushing back diplomatically when calendar demand outpaces available time • Program manage the integrated People Roadmap, tracking cyclical processes and special projects to ensure the team's execution cadence is sequenced, predictable, and high-impact • Drive operational excellence by connecting the dots across siloed workstreams, turning one-off projects into scalable playbooks • Proactively identify overlaps, sequencing conflicts, and potential change fatigue across People programs, surfacing recommendations before they become problems for the broader organization • Identify and implement process improvements that enhance efficiency and clarity across the People Team • Manage the People Team's operating rhythm: facilitate meeting agendas and ensure strong follow-through on shared goals • Coordinate complex travel, including detailed itineraries and timely expense reporting • Execute on People programs end-to-end, including Bonusly distributions, Golden and Silver Gnome award fulfillment, and PX Workday ticket triage across the organization • Support offsites and events for the People Team and Employee Resource Groups, coordinating travel, accommodations, food, and participant communications • Support procurement efforts for the People Team, including purchase orders, change orders, invoice processing, and vendor onboarding steps such as legal and security reviews • Assist Organizational Development programs by supporting onboarding logistics, including facilitator scheduling, new hire surveys, calendar invites, and learning content updates — with growth opportunities to facilitate sessions and support new hires directly • Take on additional projects and responsibilities as business needs evolve

• Own end-to-end HR operations for an hourly workforce, including onboarding, payroll, benefits administration, compliance, and employee records management. • Manage recruiting and hiring pipelines from job postings through offers, scaling hiring plans as new markets open. • Maintain accurate employee records and system integrity across HR tools such as Gusto, Jobber, and others; conduct regular audits and data reconciliation. • Serve as the first point of contact for employee inquiries, resolving payroll and scheduling issues, and providing bilingual support to field teams (English/Spanish). • Drive process improvements by diagnosing root causes of discrepancies, updating workflows, checklists, and training to ensure consistency and scalability.

​​Looking for Philippines-based candidates Job Role: People and Culture Administrator  Compensation range: $1400-2000 AUD / Monthly Engagement type: Independent Contractor Agreement Reporting To:                   Head of People and Culture Work Schedule: This role is expected to align with the (Melbourne TIME) business hours (approx. 6 AM - 2 PM, Monday to Friday) for collaboration, but as a contractor, you’ll have flexibility in how you manage your time. Who We Are: At Hunt St, we help Australian companies hire top remote talent in the Philippines. For this role, you will be engaged directly by the client as an independent contractor. We are not an outsourcing agency. All of our roles are 100% remote so you'll be able to work from home. Who The Client Is:  Our client is a long-standing Australian organisation delivering specialist technical services that support the safe, efficient operation of complex facilities and environments. Role Overview:  The People and Culture administrator provides administrative and compliance support to the People and Culture function, with a strong focus on documentation, coordination, reporting, and process execution throughout the employee lifecycle.   This role is primarily responsible for ensuring that all people processes are completed accurately, consistently, and on time, including recruitment coordination, onboarding, immigration administration, compliance tracking, and employee lifecycle documentation.   The role is highly process-driven and requires strong attention to detail, accuracy, and the ability to follow structured workflows within a compliance-focused environment. Key Responsibilities:  Include, but are not limited to: Best practices - Support the People and Culture team in maintaining consistent, structured, and compliant processes - Maintain effective working relationships with internal stakeholders - Ensure a clear understanding of company’s processes and requirements   Recruitment and onboarding - Coordinate recruitment activities, including scheduling interviews and managing candidate communication - Prepare and issue employment contracts and onboarding documentation - Maintain recruitment trackers and provide regular status updates - Ensure onboarding checklists are completed and all documentation is received - Set up and maintain employee records within systems and folders   Immigration, onboarding, and travel coordination - Maintain trackers for all sponsored and visa-dependent employees - Coordinate with migration agents and internal stakeholders to support documentation and compliance - Prepare and submit required documentation in line with immigration requirements - Coordinate travel, flights, accommodation, and relocation logistics where required - Maintain regular immigration status reports and escalate any risks or delays   WorkCover and wellbeing administration - Maintain records and trackers for all WorkCover claims -  Support communication between managers, employees, and insurers -  Track return-to-work documentation and required follow-ups  - Escalate delays, missing documentation, or risks   Payroll administration support (limited) - Maintain accurate employee data relevant to payroll processes - Support payroll with documentation and employee changes (new starters, terminations, variations) - Ensure all required documentation is complete and submitted on time - Escalate discrepancies or missing information   Employee lifecycle and people and culture administration - Maintain accurate and up-to-date employee records across all systems - Prepare employment letters, forms, and documentation - Coordinate offboarding processes, including documentation and system updates - Maintain checklists to ensure all lifecycle steps are completed - Respond to basic P&C queries and escalate where required   Compliance and reporting - Maintain compliance trackers, including probation, reviews, visas, licences, and documentation - Monitor outstanding actions and follow up with relevant stakeholders - Prepare and maintain regular reports (onboarding, immigration, compliance status) - Ensure all records meet internal and legislative requirements - Identify gaps or inconsistencies and escalate   Policy and library management - Maintain the policy, procedure, and document library - Ensure all documents are current, version controlled, and stored correctly - Support updates and rollouts of new or revised documents - Conduct regular audits of documentation Hub and systems administration - Maintain People and Culture Hub content and resources - Update pages, documents, and communications to ensure accuracy - Ensure alignment between Hub content and current policies and processes - Support system data integrity across HR platforms   Engagement and service milestones - Coordinate service milestone processes end-to-end -  Maintain milestone tracking and ensure timely recognition - Prepare documentation, certificates, and communications - Support engagement initiatives and updates on the Hub  Continuous improvement - Identify opportunities to improve administrative processes and workflows  - Support system and process improvements within People and Culture  - Escalate issues, delays, or risks promptly Strategic Input • Contribute to brainstorming and strategy development on projects.