• Manage competing demands related to Scope, Schedule, and Budget for each assigned project. • Schedules and conducts various construction related meetings with Developer, General Contractor and Subcontractors to review site and building plans, specifications, construction schedule, material delivery, inspection issues, critical dates, costs and proposals. • Manages and observes work in progress on each project within their respective region to ensure that standard construction practices and procedures are followed, and materials used conform to specifications, budgets and schedules. • Requires periodic site visits and weekly updates. • Review and check plans and specifications with contractor during construction to ensure compliance with Advance Auto Parts standards and regulations governing construction. • Manage, coordinate and communicate with Company's internal resources; Real Estate Managers, Store Planning and Design, Sign Coordinators, Fixture Team, Merchandise Team, Information Technology, Security, Store Operations Team and Construction Field Personnel for timely completion, adhering to scheduled opening, and budget. • Maintains weekly reports on construction and inspection activities and compares progress reports. • Develops project punch lists for each location. • Inspects workmanship of completed installations for conformance to standards, receive certificate of occupancy, punch list completeness follow-up and final approval. • Review and initial approval of any related invoices, application for payment, change orders, and project close out documents. • Surveys existing buildings and site, verifies accuracy of building dimensions, identify and locate critical structures & equipment for store fixture / merchandising plans. • Assist in the development of a scope of work and budget for projects. • Seeks and submit qualifications for final approval group of qualified contractors, subcontractors, and other related professionals and maintains file project of same group for their respective region. • Perform additional duties as may be assigned or required. • Coordinate and communicate with cross-functional resources, both internal and external to include, but not limited to, operations partners, Store Setup and merchandising, fixture installation, general contractors, subcontractors, vendors, & material providers for each project within their assigned region.

• Manage assigned projects from inception to completion, ensuring that all activities, including contracting, design, product/equipment ordering, zoning, permitting regulatory, construction, optimization, close-out, and efficiently coordinated and completed on time within budget and in accordance with the underlying contract • Manage all external vendors and coordinate with internal teams necessary for timely completion and within budget. • Directly advise and influence decisions of leaders in all aspects of work. • Responsible to negotiate costs within scope of project, hold vendor accountable to ensure the budget is maintained; ensure everyone is aware of issues that will affect project completion or cost. • Develop accurate project plan, scope, and budget for all assigned projects, modify as needed and direct closeout of completed jobs including the receipt of all required documentation and managing scope creep. • Lead internal and external deployment meetings with other managers and team members to review the status of each job and implement changes as necessary to ensure timely project completion. • Travel and attend customer deployment meetings to provide customer with comprehensive job status reports and resolve any conflicts or issues that arise. • Ensure accurate and complete files maintained for projects and appropriate closeout documents distributed in a timely manner in accordance with corporate and customer standards. • Ensure that all jobs are accurately maintained in a project tracking system, invoiced, and closed with complete accuracy.

• Develop and manage comprehensive project plans for new customers in the onboarding process • Collaborate with stakeholders to define project scope, objectives, and deliverables, while maintaining regular communication with customers throughout onboarding • Focus on specialized tasks and projects, taking responsibility for management without direct oversight • Research to client inquiries promptly and efficiently • Provide solutions to clients from both process and product perspective • Identify and resolve technical challenges, leveraging expertise to find solutions • Maintain a deep technical knowledge and skill set in the relevant fields • Manage tasks and projects independently while demonstrating ownership of assigned work • Contribute to the organization’s success through the individual expertise and hands-on work • Foster innovation, problem-solving, and technical excellence • Communicate proactively with clients, demonstrating a sense of ownership for all aspects of the project and client needs • Lead calls and tasks with a structured and influential approach • Communicate effectively with clients through meeting agendas, verbal discussions during meetings, and written follow-up communication regarding deliverables and next steps for implementation • Manage complex business challenges and unforeseen situations through effective problem-solving skills

Overview Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The American Heart Association has an excellent opportunity for a Project Coordinator working with our quality improvement special initiatives team. This position can be home based. This is a full-time, benefits-eligible, grant-funded opportunity. Current funding will expire on 6/30/2029, but it may be extended. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X, and at heart.jobs. Responsibilities - Manage daily and recurring project activities relating to the general operations and management of initiatives and work independently to accomplish project-related goals. - Support project teams on meetings and logistics such as planning and coordinating virtual and in-person meetings and education, which may include booking of venue, meeting and travel logistics, meal planning, agenda management, meeting minutes documentation, meeting evaluation and follow-up. - Coordinate regular communications with internal and external stakeholders. - Assist with preparing reports and deliverables per project requirements. - Provide administrative support including working with organizations systems and processes internally to manage invoices, contracts, and expenses. - Perform administrative duties to assist assigned staff in all facets of their overall responsibilities. Duties include meeting and event management, creating and maintaining office and computer files, and daily and weekly knowledge of ongoing operations in assigned activities. - Creating and maintaining tools to monitor and manage resources, contact distribution lists, and overall initiative progress to goals. - Coordinate with Marketing and Communications teams to promote initiative resources and activities. - Performs various administrative tasks, including maintaining project documentation, coordinating outreach and agreements, to help facilitate smooth participant onboarding processes. - Maintains excellent time management and communication skills with both internal and external partners to meet project deliverables and deadlines. Qualifications - Bachelor’s degree in business administration or a pertinent degree preferred. - At least three (3) years of administrative support experience. - Effective written and verbal communications. - Excellent process management and organizational skills. - Proficiency in computer programs, including Microsoft Office, database management, and software applications. - Knowledge of business English, spelling, grammar, and punctuation. - Ability to work independently with minimal supervision, as well as be a collaborative team player - Ability to be dynamic, detail-oriented, multi-task, and re-prioritize in a fast-paced environment. - Strong problem-solving skills. - Skill and ability in providing customer service at an excellent level to internal and external customers and partners. - Experience in health-related fields preferred. - Ability to travel 10% of the time per year Compensation & Benefits The expected pay range will be $40,000 to $55,000. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range. The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details. - Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed. - Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position. - Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation. - Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule. - Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year. - Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization. The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are. At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities.This position not a match with your skills? Click here to see other opportunities. In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment. EOE/Protected Veterans/Persons with Disabilities #LI-Remote