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Accounting Assistant

Location

Brazil + 9 moreAll locations: Brazil | Colombia | Argentina | Chile | Venezuela | Mexico | Ecuador | Paraguay | Peru | Uruguay

Posted

53 days ago

Salary

$1.3K - $1.4K / year

Seniority

Mid Level

No structured requirement data.

Job Description

Accounting Assistant

HireLATAM

Role Description Our Client, a specialist flooring installation company, is seeking an Accounting Assistant to join their team. This role is crucial for maintaining smooth financial operations by processing vendor invoices, managing installer payments, and ensuring strict compliance with industry regulations. Key Responsibilities - Invoice & Data Management - Records and tracks working hours in accordance with company policy. - Organizes and saves emailed vendor invoices into the designated OneDrive folders. - Reviews all vendor invoices for accuracy and coordinates with the external finance team for ERP entry. - Directly enters vendor and approved installer invoices into the ERP system as required. - Reconciles monthly credit card statements and reviews vendor statements to ensure no credits or invoices are missed. - Compliance & Reporting - Monitors subcontractor insurance spreadsheets to ensure all active partners remain in compliance. - Collects and tracks certified payroll, weekly reports, and Monthly Employment Utilization Reports (MEUR) as required per project. - Updates state-specific prevailing wage rates annually and maintains internal tracking spreadsheets. - Internal & External Coordination - Collaborates with the Procurement Manager or project teams when vendor invoice pricing deviates from Purchase Orders. - Proactively contacts manufacturers to resolve pricing discrepancies. - Provides administrative support to the Accounting Manager and Accounting Coordinator. - Attends all required team and company meetings and assists with additional tasks requested by leadership. Qualifications - Maintains at least 2 years of experience in an accounting role. - Demonstrates high levels of punctuality for shifts and meetings, following established call-off procedures for any unscheduled absences. - Provides professional communication, responding to customer inquiries within 4 hours and internal emails within 24 hours. Requirements - Strictly adheres to company Standard Operating Procedures (SOPs). - Manages time-off requests proactively, providing at least two weeks' notice for scheduled leave. - Embodies the company’s core values: doing the right thing, exceeding expectations, caring passionately, being quick yet thorough, and maintaining a positive outlook. Benefits - 8 US Holidays + 5 PTO days

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