Job Closed
This listing is no longer active.
Beyond Engineering
Service Administrative Coordinator
Location
United States
Posted
71 days ago
Salary
$21 - $29 / hour
Seniority
Junior
Job Description
Service Administrative Coordinator
NV5
• Work with Project Managers to understand project scope and client expectations. • Assist Project Managers with keeping projects on track with clients and vendors. • Collect documents from vendors and distribute them to 3rd party providers. • Liaise with clients and contractors to create and maintain comprehensive project documentation, plans, status, and reports. • Support internal NV5 project controls and performance by maintaining and saving project files, including documents/correspondence to internal drives, invoicing, and accounts receivable.
Job Requirements
- Strong written/verbal communication skills
- Customer service is #1
- Minimum one to two years of demonstrated experience in a related work position
- Proficient with MS Office software, including Outlook, Excel, and Adobe PDF
- Demonstrated ability to work successfully in a collaborative team environment
- Excellent organization and time management while working remotely
- Discretion in dealing with clients and the internal team, including but not limited to basic contractual agreements, confidentiality clauses, and with special attention to sensitivity on a project-to-project basis.
Benefits
- medical
- dental
- life insurance
- PTO
- 401(k) and professional development/advancement opportunities
Related Guides
Related Categories
Related Job Pages
More Administrative Assistant Jobs
Sociology Assistant Professor I
Nightingale Education GroupSupporting group for Nightingale College, Nightingale Innovations, and Nightingale Solutions.
Position Summary: The Assistant Professor I, General Education is responsible for the development, administration, teaching, and evaluation of learners in one or more of the College’s general education courses. This role will advise and mentor students as well as monitor learner performance in accordance with course objectives and published schedules under the Director, General Education. Role and Responsibilities: - Teach primarily online didactic courses. - Assist learners with study problems and evaluate their potential for successful achievement in the course or discipline. - Maintain accurate attendance and performance records of learners. - Submit required reports according to published deadlines. - Complete annual professional development. - Attend faculty meetings and other faculty activities as required. Qualifications and Education Requirements: - Master’s Degree in a relevant subject from an accredited institution of higher learning. - 1+ years of experience in higher education, preferably online education. - 1+ years of teaching experience, online preferred. - Minimum of 18 credit hours of direct study in the discipline being taught. Budgeted Hiring Range $60,000—$60,000 USD All new hires are required to attend New Collaborator Orientation (NCO) in Salt Lake City, Utah. The College will cover travel, lodging, and other accommodations. Nightingale’s commitment to diversity and inclusion is reflected both in our learners and collaborators because we believe the best outcomes for learners from underserved and diverse populations are achieved through collaborators with similar backgrounds and cultures. Nightingale Education Group is an equal opportunity employer. Our Mission (not just words on the wall, we live it, love it, and daily contribute to it): With the primary focus on higher learning in healthcare professions, Nightingale Education Group contributes to elevating education, health, and employment systems through facilitation of academic achievement, personal growth, and professional development of its learners, alumni, and collaborators, while serving diverse communities. At Nightingale Education Group, our Innovative Education model helps transform rural health landscapes through our blended-distance learning platform. Every person involved with Nightingale Education Group helps to change the lives of our learners, our communities, and ultimately the world by adding to the quality of healthcare. We are proud to have graduated nearly 5,000 nurses serving communities in need. We are serious about our outcomes and have a little bit of fun getting there. The professional and personal development of our learners and our collaborators is our company’s foundation. Not only do we develop strategies that promote a positive work-life integration, but we also create an environment that invites you to become an expert in your field, be it through higher education or professional development. Put simply, we elevate employment, elevate health, and elevate education. We’re so happy that you’ve found us! Employment is contingent upon successful completion of a background check and drug screen.
Processing Assistant IV
State of North CarolinaThe State of North Carolina is a southeastern state with 100 counties and is the ninth most populous state in the U.S. North Carolina's moderate climate, rich c
Title: Processing Assistant IV Location: Halifax County, NC time type Full time Hybrid This position serves as Processing Assistant IV for the Vocational Rehabilitation program in the Rocky Mount VR/IL Office. This position assists Rehabilitation Counselors in service provision in Halifax and Northampton Counties. This position serves eligible individuals with disabilities achieve their goals for employment. Job responsibilities include the following: - Proven ability to communicate effectively in verbal and written form with consumers, employers and general public; the position may serve as primary receptionist - Documented ability involving intake of clients/consumers and assisting client/consumer in completion of paperwork - Interviewing consumers and gathering diagnostic data to assist counselors in determining eligibility - The incumbent is expected to process and record invoices, follow-up with vendors, prepare routine and ad hoc reports, reconcile voucher registers, and other related activities in accordance with internal processes and procedures. - Assess and record office inventory. Compile order for office supplies and needs. Process mail regularly, opens, date stamps, disseminates and manages incoming mail. - Effectively completing all related administrative tasks; Operation of computer, printer, copy machine, calculator and telephone are all essential for the performance of this position - Work with management/LOA in providing support to special projects (i.e. inventory, purging files, etc.) - Proven ability to work with a variety of professionals such as: counselors, doctors/medical and mental health professionals, as well as employers Knowledge Skills and Abilities/Management Preferences Salary Grade Range $39,244 - $68,679 Recruitment Range $39,244 - $49,000 Position is eligible for a hybrid-teleworking schedule to include weekly onsite work hours Candidates now meet the minimum qualifications of a position if they meet the minimum education and experience listed on the vacancy announcement. The Knowledge, Skills, and Abilities (KSAs)/ Management Preferences are not required. Applicants who possess the following skills are preferred: - Knowledge or experience working with a team. - Demonstrated experience performing routine office support functions. - Demonstrated experience working with the public Compensation & Benefits: The State of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees.
Our client is an established and growing provider of licensing and compliance management solutions that help businesses navigate complex licensing requirements across the U.S. For over a decade, they have successfully completed thousands of licenses, registrations, and annual reports for security and life safety companies nationwide, delivering consistent results and a positive experience every step of the way. With a strong commitment to work-life balance, flexibility, and a positive team culture, our client offers a supportive, friendly, and diverse environment where employees are genuinely valued. This includes remote work options and a focus on celebrating wins together. They are now seeking a motivated and detail-oriented Licensing Assistant to join their collaborative team and help support their clients’ licensing needs with accuracy, diligence, and exceptional service. Responsibilities - Assist clients in obtaining various business and professional licenses nationwide. - Review, analyze, and verify information for licensing applications and renewals. - Prepare and submit accurate applications to government agencies by mail and electronically. - Conduct thorough research on regulatory requirements and licensing processes. - Communicate with government agencies and clients via phone and email. - Track and record the status of applications throughout the entire project timeline. - Maintain accurate documentation and project files. - Provide outstanding customer service by acting as a trusted point of contact. - Collaborate with internal team members to resolve questions and keep projects on schedule. Qualifications - At least 1 year of office experience with demonstrated growth and increased responsibilities. - Proficiency with Microsoft Office applications (Word, Excel, Outlook). - Excellent verbal and written communication skills. - Strong organizational, time-management, and multitasking abilities. - High level of attention to detail and accuracy. - Strong analytical and critical thinking skills. - Ability to manage multiple priorities and meet deadlines consistently. - Self-motivated with a positive, can-do attitude and willingness to learn. - Comfortable working independently and as part of a collaborative team. $17 - $19 an hour This is an ideal role for someone who enjoys solving complex challenges, thrives on learning, and wants to grow in a supportive and people-focused environment. If you’re ready to take the next step in your career with an organization that values your growth and well-being, apply today!
We are seeking a detail-oriented and trustworthy Administrative Assistant to join our team at Stellar Senior Living. This role provides vital administrative and organizational support to leadership, requiring a high degree of professionalism, discretion, and initiative. If you are a self-starter who takes pride in staying organized and keeping things running smoothly, we’d love to hear from you. Who We Are “Our supreme goal is to do and be the best in all we undertake, and to provide a Stellar life for our residents, their families, and our employees.” – Evrett Benton, CEO Stellar Senior Living is a premier assisted living and memory care provider in the Western United States. Founded in 2012, we have experienced consistent growth, adding senior living communities to our family each year. We continue to grow and are looking for top talent to join our team and continue the journey with us. What We Offer - Compensation: $45,000 – $50,000 annually (DOE) - 30 hours per week with full benefits eligibility - Fully remote - Benefits include medical, dental, vision, an Unlimited Paid Time Off program, holidays, and more! Job Description The Administrative Assistant provides high-level administrative support to leadership. This role requires strong computer skills, exceptional organizational ability, and the capacity to handle confidential and sensitive information with the utmost discretion. The ideal candidate is a positive, proactive self-starter who thrives in giving high standards of service and can multitask. Responsibilities - Provide administrative support to leadership, including calendar management, correspondence, and document preparation - Prepare reports, memos, letters, and other documents with accuracy and attention to detail - Handle confidential and sensitive information with professionalism and strict discretion - Coordinate meetings - Answer direct phone calls, and serve as a point of contact for inquiries - Support special projects and perform additional duties as assigned Qualifications - Associate’s or Bachelor’s degree preferred - Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general computer literacy - Proven ability to handle confidential information with integrity and discretion - Positive attitude with a self-starter mentality – takes initiative without constant direction - Strong written and verbal communication skills - Excellent organizational and time-management skills with the ability to prioritize tasks - Professional demeanor and appearance - Trustworthy, dependable, and detail-oriented - Must reside in or be able to commute to Park City, Utah Join Us: Let’s build something extraordinary together – Apply now! We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.


