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Veta Virtual

Grow your business and free up your time!

Executive Assistant – Property Management

Executive AssistantExecutive AssistantFull TimeRemoteMid LevelTeam 11-50H1B No SponsorCompany SiteLinkedIn

Location

Germany

Posted

49 days ago

Salary

0

Seniority

Mid Level

No structured requirement data.

Job Description

Executive Assistant – Property Management

Veta Virtual

Take the Lead as an Executive Assistant – Property Management with Veta Virtual! 🚀 Veta Virtual is hiring an Executive Assistant for one of our valued clients — a growing property management company focused on operational excellence, responsiveness, and execution in the field. We’re looking for a highly organized, proactive, and detail-oriented Executive Assistant who can act as a true right hand — someone who thrives on tracking, follow-through, and keeping everything moving. To apply, you’ll only need to fill out a short form on our website — less than 5 minutes. 🔑 Your Role: As an Executive Assistant – Property Management, you will function as the executive’s second brain — ensuring that no task, deadline, or follow-up falls through the cracks. This is a highly execution-focused role where your ability to track details, prioritize effectively, and follow up relentlessly will directly impact the success of day-to-day operations. You will be expected to stay closely aligned with leadership throughout the day — including meetings and property walkthroughs — capturing key actions and ensuring every commitment is followed through. You will: - Attend all meetings alongside the executive, acting as a real-time note-taker and capturing clear action items, deadlines, and responsibilities. - Support during property walkthroughs, documenting observations, tasks, and required follow-ups in real time. - Take full ownership of tracking and managing hundreds of small but critical tasks, ensuring nothing is missed or delayed. - Proactively follow up with internal teams and external stakeholders to ensure all action items are completed on time. - Act as a “chaser” on behalf of the executive, holding others accountable and ensuring deadlines are met. - Maintain a clear and organized system to track priorities, deadlines, and outstanding items. - Regularly remind and align the executive on priorities, deadlines, and next steps. - Support email and calendar management, ensuring efficient scheduling and communication flow. - Assist with administrative and operational tasks as assigned. - Bring structure, urgency, and clarity to a fast-moving, detail-heavy environment. ✅ What You’ll Need: - 2+ years of experience as an Executive Assistant, Operations Coordinator, or similar role. - Proven ability to act as a highly organized task manager, handling multiple priorities simultaneously. - Strong experience with follow-ups, deadline tracking, and accountability across multiple stakeholders. - Ability to understand urgency and prioritize effectively in a fast-paced environment. - Excellent note-taking skills — able to translate conversations into clear, actionable tasks. - Strong written and verbal communication skills in English. - High attention to detail and strong sense of ownership. - Comfortable working in real-time with leadership (meetings, walkthroughs, ongoing coordination). - Experience with calendar and email management. - Proactive mindset — you don’t wait to be told, you anticipate and act. - Reliable internet, professional workspace, and full-time availability. 💼 What We Offer: - 💸 Competitive monthly compensation in USD (based on experience). - 🕒 Full-time role (40 hours/week, Monday–Friday). - 🌍 Fully remote work with close day-to-day collaboration. - 🤝 Direct exposure to leadership and involvement in core operations. - 📈 Opportunity to grow into a more strategic operations or project management role. - Note: This is an independant contractor role. 🚀 Ready to Apply? If you’re someone who thrives on organization, urgency, and follow-through, and you enjoy being the person who ensures everything gets done — this role is for you. Apply today and become a key partner in driving execution and accountability within a fast-growing property management company.

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The US Oncology Network logo

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