• You'll keep 5 of our executives organized and enhance their daily productivity by managing their scheduling and supporting their communication. • Organizes meetings including scheduling, sending reminders, preparing agendas and follow-ups. • Coordinate travel and meeting setups for the executive team, including domestic and international arrangements. • Proactively review calendars in advance to create space and prevent conflicts and manage last-minute ELT scheduling shifts across multiple time zones (EST, CST, MT, PST). • You won't just be an order taker we need someone experienced at teaching our leaders how to work most effectively with their EA. • Build Monthly All Hands and Sales Team meeting agendas and slides. • Collect and synthesize weekly status updates from direct reports and track monthly OKRs to maintain operating cadence. • Plan and coordinate client meals, gifting, research and book events, and manage quarterly/bi-annual internal offsite logistics. • Pitch in wherever needed helping the team, supporting projects or solving unexpected challenges.

• Manage and optimize the CEO’s calendar across multiple time zones (ET & UK) • Schedule, reschedule, prioritize, and resolve calendar conflicts proactively • Coordinate internal and external meetings with executives, partners, and customers • Ensure the CEO is well-prepared for meetings with accurate timing and logistics • Plan and manage domestic and international executive travel • Book flights, hotels, ground transportation, and prepare detailed itineraries • Handle last-minute changes quickly and accurately • Ensure seamless travel experiences with strong contingency planning • Manage and organize the CEO’s email inbox • Draft professional emails, follow-ups, and responses as needed • Support communication via Slack, WhatsApp, email, and calls • Flag urgent items and ensure timely responses • Assist with expense tracking, receipts, and reimbursement documentation • Maintain organized digital records • Provide general administrative and executive support as needed • Respond quickly to urgent requests and last-minute changes • Maintain accuracy, professionalism, and discretion at all times • Anticipate needs and proactively solve problems

• Provide proactive, high-touch administrative support to four VPs, anticipating needs and optimizing executive time • Own complex calendar management, scheduling, agendas, notes, follow-ups, and action item tracking across multiple time zones • Partner closely with executives and stakeholders to ensure clear communication, preparation, and execution of key updates and priorities • Act as a culture ambassador, helping foster connection, morale, and engagement in a fully remote environment • Coordinate strategy offsites, team events, and company activities • Manage domestic and international travel, expenses, and budget-related support • Lead projects and special initiatives in support of organizational goals • Build strong relationships with internal partners, external stakeholders, and the broader EA team • Handle a fast-paced, changing environment with sound judgment, urgency, and discretion

• Provide high-level administrative, sales coordination, and operational support to a hotel brokerage firm • Reduce workload by handling lead intake, CRM updates, document preparation, client follow-ups • Assist with listing onboarding, CRM accuracy, marketing material preparation, e-signature workflows • Monitor the business inbox for ~50 daily leads and inquiries • Enter new leads into the CRM or update existing profiles • Validate lead details (name, phone, email) and merge or correct profiles as needed • Prepare, update, and organize sales coordination documents • Assist with post-sales coordination by assembling closing packages, uploading required documents • Create agent reminders with correct property codes, dates, and assignments • Maintain organized Google Drive files • Assist in preparing marketing materials by updating templates • Maintain confidentiality and ensure sensitive financial and legal documents are stored only in restricted-access areas • Reduce the client's administrative load by managing repetitive tasks, data entry, file organization