Accounts Payable Specialist
Location
United States
Posted
52 days ago
Salary
$45K - $55K / year
Seniority
Mid Level
No structured requirement data.
Job Description
Accounts Payable Specialist
CADEX
Role Description The role of the Accounts Payable Specialist is to process and manage vendor payments to ensure accurate, timely, and compliant financial transactions. This position is responsible for maintaining accounts payable records, resolving discrepancies, and supporting monthly and annual close activities. This position is also responsible for ensuring payables processes support accurate financial reporting and effective internal controls. Qualifications - Advanced skills in attention to detail and accuracy - Proficient skills in accounts payable processing and reconciliation - Proficient skills in general ledger concepts and basic accounting principles - Proficient skills in written and verbal communication - Basic skills in accounting systems and financial software - Basic skills in Microsoft Excel and Outlook - Associate’s degree in accounting, finance, or a related field and 2-4 years’ experience in an accounts payable or related accounting role - This position requires fluency in the English language Requirements - Process vendor invoices and payments accurately and on time in accordance with established procedures - Manage accounts payable activity across assigned company divisions - Review, validate, and reconcile accounts payable transactions to ensure accuracy and completeness - Resolve invoice discrepancies and respond to inquiries from vendors and internal teams - Manage accounts payable related general ledger accounts and investigate variances - Maintain vendor records and ensure accurate setup and ongoing updates - Prepare and issue annual 1099 forms in accordance with regulatory requirements - Reconcile corporate credit card activity and ensure proper documentation and coding - Support month end and year end close by preparing schedules and reconciliations - Prepare documentation to support internal reviews and external financial statement audits - Assist with improving accounts payable processes to increase efficiency and accuracy - Monitor compliance with applicable accounting policies and regulatory requirements - Continuously seek opportunities for process improvement and propose ideas - Foster effective communication and collaboration between countries and cultures within all regions - Assist in Finance and Account project work as required - Act as backup to other members of the Finance and Accounting Department - Maintain a high level of professionalism and confidentiality with all information entrusted with Benefits - This position does not have supervisory responsibilities - This is a full-time position: Monday through Friday, typically between the hours of 6:00am to 6:00pm EST/EDT, subject to change with advanced notice. - This position does not require travel - This job operates either in an office setting or a remote work environment. - The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
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• Review and process a high volume of invoices within Ramp and other internal systems • Verify invoice amounts by cross-referencing charges with supporting documentation and internal resources • Ensure all invoices are accurate, complete, and aligned with company policies before approval • Maintain accurate records of invoices and payment data • Identify discrepancies or inconsistencies and flag for internal review • Support month-end close processes by ensuring timely and accurate invoice processing • Work extensively within Ramp to manage invoices and expenses • Navigate vendor portals as needed to retrieve and validate invoice information • Identify opportunities to improve systems, processes, or outcomes
Global IT Process Owner - FI & Accounts Payable (m/f/d)
BASF SEBTC Europe GmbH is a wholly owned subsidiary of BASF. Learn more about BTC Europe GmbH at on.basf.com/BTCEurope/EN Diversity is our greatest strength! Become a part of our winning formula for success and develop the future with us - in a global team that embraces inclusion and equal opportunities irrespective of gender, age, origin, sexual orientation, disability, or belief. And by the way, we leave it up to our employees to decide if and when they address each other informally.
WELCOME TO BASF As one of the world's leading companies in this field, BASF Coatings S.L. develops and manufactures coatings for the automotive and industrial sectors. The success of our team is based on innovative solutions and close cooperation with our customers. WHAT YOU CAN EXPECT In our unit Digital Solutions & IT Architecture, EC/XD, we develop concepts and IT solutions for our global coatings and surface business. We drive innovative solutions, ensure seamless end-to-end processes, and identify global best practices for BASF Coatings locations. In this role: - You are the application manager and solution architect for the global Coatings FI & AP application landscape. - You will design, development, and implementation of a dedicated IT landscape for Finance and Accounts Payables. This landscape supports current business objectives and ensures compliance with legal and internal regulations, always in close collaboration with the EC finance department. - You will take care about the SAP FI module and applications in the area of Finance & Accounts Payables. You will build the bridge to experts from closely related SAP modules such as SD or MM. - During projects and ongoing maintenance, you collaborate closely with technical implementation partners and independently lead rollouts and projects. - You will lead a project to globally implement a technical solution to process invoices. - Your consultancy is valued by our internal partners and leads to a lean but innovative future IT set-up. WHAT WE NEED FROM YOU - Bachelor's Degree in Business Informatics, Computer Science or Business Administration with an IT focus and/or Finance. - In-depth knowledge of IT landscapes and IT processes in the finance and accounts payables area, ideally in the SAP environment; experience with Process Director is an advantage. - Proven track of records for project management skills and techniques. - Several years of experience with IT projects, in a leading position, in the FI module is desirable. - Strong communication and presentation skills in English and Spanish. Further languages are an advantage. - Analytical skills and enjoyment of teamwork to achieve optimal results together with internal and external partners. WHAT WE OFFER - Continuous training and professional development with our internal vacancies. - Safe environment where we promote your health. - Subsidized canteen on site. - Free bus service from the company Alcalá-Marchamalo. - Competitive economic offer with a base salary plus a variable for good performance. - Home office* and adapt your schedule according to your circumstances. - Connect outside the office and practice sports with colleagues through company groups. - Flexible remuneration that you can voluntarily allocate to transportation services, training, childcare, etc. - Pension plans, life and accident insurance, personal loans and participation in company stock programs. - Financial aid for schooling and other measures for families. *The position can be staffed in Madrid and remote. #LI-REMOTE HOW TO PARTICIPATE IN THE PROCESS Send your CV through the job offer so we can get to know each other. If your profile matches, we will call you from the Spanish Talent Acquisition team in Germany (prefix +49) and support you throughout the process. With each step, you will be closer to meeting your future team! If you have any further questions about this process, please contact: Antonio (antonio.casas-castro@basf.com*) *Please note that we will not be able to accept your resume via this email. MORE ABOUT US BASF is the world's first chemical company #WeCreateChemistry. We provide smart solutions for our customers and are moving toward a sustainable future. To this end, we encourage the recruitment of people with the most diverse talents around the world, providing multiple opportunities for professional development. For us, your performance counts as much as your personality. At BASF, opportunities become careers. Diversity is our greatest strength! Become a part of our winning formula for success and develop the future with us - in a global team that embraces inclusion and equal opportunities irrespective of gender, age, origin, sexual orientation, disability or belief.
