Be responsible for managing information flow, priorities, and execution. Full-time (based in Europe) with a monthly salary of $2,500–$3,000 I started weThink as an analytics startup focused on helping high-stakes teams perform better under pressure. We work closely with U.S. Department of Defense partners and other complex organizations where clarity, precision, and sound decision-making are crucial. What we build sits at the intersection of data, human behavior, and real-world execution. We’re a small, global team working across the US, Asia, and Europe. We value trust, calm execution, and high standards without chaos. Things move fast here, but we care deeply about doing work properly, building systems that last, and supporting each other as humans—not just roles. We’re looking for an Executive Assistant to the Founder & CEO who acts as a true extension of me. This role exists to reduce my cognitive load, surface priorities, and ensure nothing critical is lost in complexity. This is someone who takes full ownership of information flow, communication, and follow-through, and who enjoys creating clarity so I can stay focused on strategy, partnerships, and growth.  🧠 Own inbox and calendar management across business and some personal matters 📅 Coordinate scheduling, meetings, and travel across multiple time zones 📝 Draft emails, messages, and documents independently in my voice 🔁 Track follow-ups and ensure commitments don’t slip through the cracks 🗂️ Create and maintain systems in Notion for projects, decisions, and documentation 🤝 Coordinate with a global team and delegate tasks when needed 📊 Support operational execution across multiple parallel initiatives 💡 Be comfortable making real-time prioritisation decisions when context is incomplete, and escalate only when necessary This is a full-time role with flexible hours, requiring at least 4-6 hours of overlap with the US Mountain Time (MT) zone.

Job Title: Executive Assistant Location: Remote Role Type: Full-Time Working Hours: Must align to Australia (9:00am–5:00pm, Mon–Fri) Who Are We? At Reef, we connect elite talent with high-growth companies building world-class teams. We work exclusively with the top 3% of candidates and match them with established companies across Australia, New Zealand, the US, and UK that are serious about investing in their people and operational infrastructure. We support your integration into these companies by providing additional training, admin/HR support, and access to our growing community of high-performing professionals. About the Role We’re seeking a highly organised, proactive Executive Assistant to support senior leadership within a fast-paced, high-growth business. This is not a traditional admin role - you will act as a key support function to leadership, helping manage priorities, streamline operations, and ensure day-to-day activities run efficiently. You will be responsible for managing calendars, coordinating meetings, handling communications, and supporting project execution, while also identifying opportunities to improve processes and reduce inefficiencies. This role requires someone who can operate with a high level of ownership, anticipate needs before they arise, and maintain strong attention to detail across multiple moving priorities. You’ll work closely with leadership and cross-functional teams, ensuring alignment, organisation, and smooth execution across the business. This role is ideal for someone who thrives in fast-paced environments, enjoys bringing structure to complexity, and takes full responsibility for outcomes. Key Responsibilities: Manage and optimise executive calendars, scheduling meetings across multiple time zones Coordinate internal and external meetings, including agendas, notes, and follow-ups Act as a point of contact between leadership and internal/external stakeholders Manage inboxes, prioritise communication, and ensure timely responses Support day-to-day operations, ensuring tasks and priorities are executed efficiently Assist with project coordination, tracking deadlines, deliverables, and progress Prepare reports, presentations, and documentation as required Identify inefficiencies and implement improved systems or processes Handle confidential information with discretion and professionalism Support ad hoc administrative, operational, and coordination tasks as needed Ensure alignment across teams by following up on action items and commitments

Job Title: Executive Assistant Location: Remote Role Type: Full-Time Working Hours: Must align to Australia (9:00am–5:00pm, Mon–Fri) Who Are We? At Reef, we connect elite talent with high-growth companies building world-class teams. We work exclusively with the top 3% of candidates and match them with established companies across Australia, New Zealand, the US, and UK that are serious about investing in their people and operational infrastructure. We support your integration into these companies by providing additional training, admin/HR support, and access to our growing community of high-performing professionals. About the Role We’re seeking a highly organised, proactive Executive Assistant to support senior leadership within a fast-paced, high-growth business. This is not a traditional admin role - you will act as a key support function to leadership, helping manage priorities, streamline operations, and ensure day-to-day activities run efficiently. You will be responsible for managing calendars, coordinating meetings, handling communications, and supporting project execution, while also identifying opportunities to improve processes and reduce inefficiencies. This role requires someone who can operate with a high level of ownership, anticipate needs before they arise, and maintain strong attention to detail across multiple moving priorities. You’ll work closely with leadership and cross-functional teams, ensuring alignment, organisation, and smooth execution across the business. This role is ideal for someone who thrives in fast-paced environments, enjoys bringing structure to complexity, and takes full responsibility for outcomes. Key Responsibilities: Manage and optimise executive calendars, scheduling meetings across multiple time zones Coordinate internal and external meetings, including agendas, notes, and follow-ups Act as a point of contact between leadership and internal/external stakeholders Manage inboxes, prioritise communication, and ensure timely responses Support day-to-day operations, ensuring tasks and priorities are executed efficiently Assist with project coordination, tracking deadlines, deliverables, and progress Prepare reports, presentations, and documentation as required Identify inefficiencies and implement improved systems or processes Handle confidential information with discretion and professionalism Support ad hoc administrative, operational, and coordination tasks as needed Ensure alignment across teams by following up on action items and commitments

Job Title: Executive Assistant Location: Remote Role Type: Full-Time Working Hours: Must align to Australia (9:00am–5:00pm, Mon–Fri) Who Are We? At Reef, we connect elite talent with high-growth companies building world-class teams. We work exclusively with the top 3% of candidates and match them with established companies across Australia, New Zealand, the US, and UK that are serious about investing in their people and operational infrastructure. We support your integration into these companies by providing additional training, admin/HR support, and access to our growing community of high-performing professionals. About the Role We’re seeking a highly organised, proactive Executive Assistant to support senior leadership within a fast-paced, high-growth business. This is not a traditional admin role - you will act as a key support function to leadership, helping manage priorities, streamline operations, and ensure day-to-day activities run efficiently. You will be responsible for managing calendars, coordinating meetings, handling communications, and supporting project execution, while also identifying opportunities to improve processes and reduce inefficiencies. This role requires someone who can operate with a high level of ownership, anticipate needs before they arise, and maintain strong attention to detail across multiple moving priorities. You’ll work closely with leadership and cross-functional teams, ensuring alignment, organisation, and smooth execution across the business. This role is ideal for someone who thrives in fast-paced environments, enjoys bringing structure to complexity, and takes full responsibility for outcomes. Key Responsibilities: Manage and optimise executive calendars, scheduling meetings across multiple time zones Coordinate internal and external meetings, including agendas, notes, and follow-ups Act as a point of contact between leadership and internal/external stakeholders Manage inboxes, prioritise communication, and ensure timely responses Support day-to-day operations, ensuring tasks and priorities are executed efficiently Assist with project coordination, tracking deadlines, deliverables, and progress Prepare reports, presentations, and documentation as required Identify inefficiencies and implement improved systems or processes Handle confidential information with discretion and professionalism Support ad hoc administrative, operational, and coordination tasks as needed Ensure alignment across teams by following up on action items and commitments