Your Trusted Brand Activation, Retail, and Direct Sales Marketing Agency
Onboarding Coordinator
Location
United States
Posted
104 days ago
Salary
$17 / hour
Seniority
Mid Level
No structured requirement data.
Job Description
Onboarding Coordinator
2020 Companies
Job Type: Regular Work Location: Client Support Center - Southlake, TX 76092 Overview: 2020 Companies is seeking an Onboarding Coordinator to join our Shared Services Team! The Onboarding Coordinator is responsible for delivering a high-quality, seamless hiring experience in a high-volume, fast-paced environment. This role manages all candidate onboarding activities from offer acceptance through the first day of employment, serving as the primary point of contact for new hires while partnering closely with recruiters, hiring managers, and internal stakeholders. The Onboarding Coordinator also provides critical operational and administrative support to ensure smooth departmental functions and compliance with all applicable employment laws. What We Offer: - Receive $17.00/hr, paid weekly - Work remotely, from home - Health/Dental/Vision benefits - 401K Program with matching - Paid Time Off - Paid Holidays - Mobile Reimbursement - Scholarship opportunities for employees and direct family members - Employee Assistance Program - Leadership Development Program - Employees' special pricing for multiple clients Job Description: Onboarding - Serve as the primary point of contact for new hires, guiding them through every step of the onboarding process from offer acceptance to day one - Partner with recruiters and hiring managers to ensure candidates are efficiently and expeditiously guided through the hiring process - Continuously monitor the applicant tracking system to ensure timely candidate flow and completion of all required tasks - Order and track pre-employment screenings in a timely manner - Manage I-9 compliance and ensure timely completion of all USCIS requirements - Ensure all necessary system logins and access are set up for incoming new hires - Manage and troubleshoot post-offer applicant tracking system access issues - Use sound judgment and appropriate resources to disposition candidates in accordance with client and company guidelines - Partner with HR and Legal regarding changing regulatory demands as needed - Ensure adherence to FCRA, EEO, and all related federal and state employment laws - Maintain excellent data integrity across all onboarding-related systems - Track and report on new hire progress to leadership teams - Continuously identify opportunities to improve the onboarding process and enhance the overall candidate experience Operations & Administration - Handle daily organizational and administrative tasks to support departmental operations - Manage travel arrangements, scheduling, and other logistical needs for the team - Analyze and audit data for accuracy and completeness - Maintain a high level of customer service during inbound and outbound communications - Communicate in a timely and professional manner with all candidates and internal stakeholders - Provide accurate and timely responses to all inquiries and general correspondence - Assist with ad-hoc operational tasks as needed Qualifications - High school diploma or equivalent required - 1–2 years of relevant experience in onboarding, human resources, or recruiting preferred - Strong organizational skills with the ability to manage multiple tasks simultaneously - Excellent written and verbal communication skills, with a strong attention to detail and accuracy - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), including working knowledge of basic formulas and functions - Previous data entry experience strongly preferred - Ability to be resourceful and proactive when issues arise - Strong problem-solving skills and sound judgment under pressure - Customer service-oriented attitude with excellent interpersonal and collaboration skills - Ability to work both independently and as part of a team - Ability to thrive in a fast-paced, dynamic environment What You Can Expect From 2020 Companies We welcome every voice, and we are committed to building a truly inclusive environment where your differences are not just welcomed, they are celebrated. We are always identifying opportunities to encourage our team to be their authentic selves, while working to provide a best-in-class experience for our employees. Whether that’s paid holidays, long-term career pathing options, personal development opportunities or professional stretch assignments, you can expect 2020 Companies to support you. 2020’s Commitment We are committed to creating a diverse and inclusive organization and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other dimensions of identity.
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• Join our Retail Onboarding Team and play a key role in winning new retail customers, guiding them through the onboarding journey, and elevating their customer experience. • Approximately 95% of your time will be spent with customers delivering exceptional customer service experiences through personalized interactions with customers via phone, live online chat, and email. • Work independently for approximately 80% of the day, while collaborating remotely with team members and attending meetings as needed. • Become an expert in understanding our customers' needs, identifying opportunities to fill product gaps, and generating innovative ideas to expand our market share and enhance the customer experience. • Drive growth in our retail channel by owning the customer onboarding experience, providing onboarding, free setup assistance, and support from retail sign-up to account completion. • Respond to inquiries, address complaints, and resolve issues, focusing on customer satisfaction and protecting our company's brand. • Conduct outreach to customers to ensure the completion of the onboarding and setup process. • Collaborate with your team to develop resources that promote customer engagement and enhance the overall customer experience. • Handle sensitive customer information securely and follow the company’s data protection protocols. • Maintain strong attention to detail and ensure accurate and timely documentation of customer interactions.
Onboarding Specialist
NumeroOur founding team is comprised of Brian (CEO), Karan (CTO), and Susie (CFO). We have experience founding startups, leading engineering teams, and managing multibillion dollar budgets at Fortune 100 companies. We are here because we love it and know that this is some of the most important work we could put out into the world.
Role Description We are hiring a Customer Success Onboarding Specialist to help us build strong relationships with customers, ensuring they achieve their desired outcomes with our products and services. In joining our small but mighty Customer Success team of 5, you will help shape our team’s culture and have a substantial impact on the success of our company 📈 — come join us! As an Onboarding & Support Specialist, you are the first impression of our product experience. You will be responsible for turning new customers into power users within their first month. - Lead structured onboarding for new clients. - Serve as a trusted voice in our customer support inbox. - Integral part of administrative account setups and activations. Qualifications - 2–4 years of experience in a customer-facing role (Support, Onboarding, or Implementation) within a SaaS environment. - Experience in political tech or with CRM software is a major plus but not required. - Exceptional written communication skills. - Comfortable managing CSV files, understanding data mapping, and troubleshooting software bugs. - Experience with tools like Helpscout/Intercom/Zendesk, Slack, and Notion is preferred. - Must be able to work East Coast hours (approx. 9 AM – 6 PM ET). - Enjoy the "grind" of a high-volume inbox. Requirements - Drive Time-to-Value (TTV): Lead new customers through a defined 30-day onboarding journey. - Inbox Management: Front line for technical troubleshooting, "how-to" questions, and product feedback. - Technical Setup & Data Migration: Assist customers with data imports and CRM configurations. - Proactive Education: Conduct 1-on-1 and 1-to-many training sessions via Zoom. - Resource Creation: Identify common friction points and create help center articles, videos, or FAQs. - Feedback Loop: Act as the bridge between customers and the product team. Benefits - Salary in the range of $65,000 - $70,000 + equity. - Flexible PTO (including 12 company holidays and 2 weeks of required PTO each year). - 401K Match. - Medical, dental and vision coverage with HSA option; 50% coverage for dependents. - Paid Parental Leave for primary and secondary caregivers. - Your choice of premium tech setup – laptop, monitor, accessories, and headphones. - $1,000 for your work-from-home setup. - Annual company retreat and/or team offsites. - Professional development support — investment in courses, certifications, or training. Process + Timeline - Intro Call: A ~30-minute call with our Director of Customer Success. - Skills Assessment: A short take-home exercise to work through a realistic customer success question. - CFO Interview(s): A ~1-hour interview with our Co-Founder and CFO. - Final Interview with Cofounders: A quick ~30-minute chat with our other two cofounders.
About AirGarage AirGarage is on a mission to bring real estate online, starting with parking. We replace broken parking machines, fragmented software, and manual, labor-intensive operations with a unified, data-rich operating system for parking real estate. We handle everything it takes to run and optimize a parking asset: payments, dynamic pricing, enforcement, license plate recognition, analytics, and more. By building all of our technology in-house, we are able to deliver a magical experience for drivers while providing real-time visibility and revenue increases of 20-50% or more for real estate owners. That’s why national real‑estate leaders like Hines and Greystar, as well as technology companies like Meta, partner with AirGarage to optimize their parking facilities. AirGarage uses datapoints like real-time occupancy, local events, weather, driver behavior, competitor pricing, and more to bring true intelligence to real estate owners’ assets for the first time. We’re investing aggressively to make the physical world legible to a digital system: cameras, sensors, and software that generate a firehose of real-time data about the world around us. That data fuels models and algorithms that allow us to optimize performance at each property while giving owners the clarity and control they’ve never had before. Before you can optimize an asset, you need to observe it. Before you can observe it, you need to bring it online. We are starting with the $131 billion US parking real estate market because it is one of the most offline and mismanaged commercial real estate asset types. 26% of the land area in the median American urban core is dedicated to parking. We are backed by top tier investors including Headline Growth, Andreessen Horowitz, Floodgate, Founders Fund, Abstract Ventures, and angel investors who have founded or worked at companies like Uber, Opendoor, Flexport, and more. Want to learn more about AirGarage and the problem we're tackling? Check out these podcasts: https://www.youtube.com/watch?v=AU0NkDK51E4 https://youtu.be/_8aM6NQHYiE?si=p5WIujBWUA1sG-b7 THE ROLE 👋 The Onboarding Lead will own the end-to-end onboarding experience for new AirGarage partners. From the moment a deal closes through the go live date, this role is responsible for orchestrating a smooth, world-class transition to AirGarage’s platform. You will be the main point of contact for all stakeholders—property owners, tenants, internal teams, and vendors—ensuring that each new location goes live successfully, with a high-quality experience that builds trust and sets the foundation for long-term success. This is a highly cross-functional role that sits at the intersection of sales, operations, hardware, and partner success, requiring meticulous organization, excellent communication skills, and a deep commitment to delivering an exceptional partner experience. 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IO Onboarding Specialist
Utz Brands, Inc.At Utz Quality Foods, we’re more than just chips—we’re a century-strong family of passionate snack lovers who are on a mission to delight every bite. With beloved brands like Utz, Zapp’s, Boulder Canyon, and On the Border, our flavor-packed portfolio fuels bold innovation, regional pride, and national appeal. Now, we’re accelerating our growth and reimagining what the future of snacking can be—and we’re looking for an Innovation‑driven Brand Manager to help lead the charge.
Role Description The IO Onboarding Specialist is responsible for fulfilling requests for new Independent Operators by attracting qualified candidates through strategic recruitment efforts. This role involves: - Identifying, screening, and onboarding prospective operators with the competencies and motivation to succeed in a small business environment. - Working closely with leadership and sales operations. - Actively promoting the Utz IO business model. - Supporting candidates throughout the transition process to ensure a smooth onboarding experience and minimize early attrition. - Maintaining a pipeline of potential candidates. - Managing advertising and outreach. - Collaborating with legal and compliance to ensure accuracy and regulatory adherence. *This role can be offered as fully remote or the candidate can be based in Hanover, PA at our headquarters location. What You’ll Do: - Develop and execute recruiting strategies to attract qualified candidates. - Conduct initial qualification interviews to assess business ownership mindset, motivation, financial readiness, and operational capability. - Build a consistent pipeline of candidates through industry referrals, word-of-mouth, online platforms, and local outreach. - Actively promote the Utz IO opportunity as a small business ownership model. - Support Sales Operations Team by communicating daily regarding the sourcing process including candidates, success of postings, and additional needs. - Clearly explain the Utz IO business model, including: - Route purchase requirements and valuation - Revenue, margin structure, and expense expectations - Day to day operational responsibilities - Growth opportunities and customer expectations - Work closely with legal to ensure compliance and accuracy. - Responsible for listing and de-listing available routes on UtzDSD.com and Craigslist. - Responsible for maintaining our online presence at Utz IO Opportunities on Facebook. - Prepares monthly reconciliation of advertising spend. - Maintains advertising budget. - Responsible for onboarding and transition support, including coordinating onboarding timelines, periodic check ins, and acting as a point of continuity during transition to avoid early attrition. - Work closely with leadership to identify priority markets for recruitment, while understanding market dynamics, route economics, and competitive pressures. - Maintain a bench of candidates for future opportunities. - Regularly communicates with MDLs, SODs, and VPs. - Other duties as assigned. Qualifications - Bachelor’s degree in Human Resources, Business Administration, Marketing, or a related field or equivalent combination of education and experience is preferred. Requirements - One to three years of professional experience in recruiting, talent acquisition, sales, or related fields; experience in small business, franchise, or independent operator environments is highly valuable. - Proficient in Microsoft Word and Microsoft Excel. - Ability to prioritize multiple tasks and work in a fast-paced environment. - Ability to maintain a high level of professionalism and confidentiality. - Must be able and willing to sit, stand, listen and communicate for long periods. Benefits - Comprehensive medical, dental, and vision plans - Employer-match 401(k) and profit-sharing - Employee stock purchase plan - Career development programs and more External Recruitment Process - Easy Application (5 mins): Introduce yourself and answer a few key questions to get started. - Engaging Chat Interview (20-25 mins): Share your experiences in an online chat, highlighting how your values align with ours. - Live Interview: Selected candidates will meet with the hiring manager to explore their alignment with the team and overall Utz company culture. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.


