Company Overview Acentra Health exists to empower better health outcomes through technology, services, and clinical expertise. Our mission is to innovate health solutions that deliver maximum value and impact. Lead the Way is our rallying cry at Acentra Health. Think of it as an open invitation to embrace the mission of the company; to actively engage in problem-solving; and to take ownership of your work every day. Acentra Health offers you unparalleled opportunities. In fact, you have all you need to take charge of your career and accelerate better outcomes – making this a great time to join our team of passionate individuals dedicated to being a vital partner for health solutions in the public sector. Job Summary and Responsibilities Acentra Health is looking for a Proposal Coordinator, Mid to join our growing team. Job Summary: The Proposal Coordinator will assist in the planning and development of bids, proposals, and/or proposal response documents, and may manage individual bids with Proposal Manager oversight. The individual will coordinate and schedule proposal team meetings, create and manage response templates, manage required forms, and format and produce final proposals. Job Responsibilities: - Provide support for all proposal artifacts and documents as directed by the Proposal Manager including templates, storyboards, resumes, writer’s worksheets, outlines, assignment lists, etc. - Using existing templates, create and manage proposal documents including Word documents, Excel spreadsheets, and PowerPoint presentations. - Create and manage table of contents, list of figures, list of tables and other administrative aspects of the proposal. - Manage access to documents through SharePoint / Teams. - Assist the Proposal Manager with setting up, organizing and facilitating necessary proposal team meetings and calls. - Take meeting notes including key topics, attendees and action items. Distribute notes to team following each call or meeting. - Determine proposal production requirements, create and manage production checklists, and lead the final production of proposal deliverables. - Coordinate with Graphics Designer to manage proposal graphics, facilitate meetings between Graphics Designer and subject matter expert, and perform quality control of graphics. - Provide quality review of proposal artifacts including formatting look and feel, general editing for grammar and spelling, figure and table numbering, etc. - Support Proposal Manager in other assigned tasks - Read, understand, and adhere to all corporate policies including policies related to HIPAA and its Privacy and Security Rules The list of responsibilities is not intended to be all-inclusive and may be expanded to include other duties that management may deem necessary. Qualifications Required Qualifications/Experience: - Bachelor's degree and at least 3 years of relatable experience to job, Or equivalent relatable work experience. - 3 years minimum experience of proposal coordination experience in Government or Commercial environment. Preferred Qualifications/Experience: - Advanced proficiency in standard software applications (e.g., Microsoft Word, Excel, PowerPoint, Project, Visio, SharePoint, Adobe Acrobat, etc.) - Experience using AI tools is strongly preferred - Proven track record of attention to detail and focus on quality Why us? We are a team of experienced and caring leaders, clinicians, pioneering technologists, and industry professionals who come together to redefine expectations for the healthcare industry. State and federal healthcare agencies, providers, and employers turn to us as their vital partner to ensure better healthcare and improve health outcomes. We do this through our people. You will have meaningful work that genuinely improves people's lives across the country. We are a company that cares about our employees, and we give you the tools and encouragement you need to achieve the finest work of your career. Benefits Benefits are a key component of your rewards package. Our benefits are designed to provide you with additional protection, security, and support for both your career and your life away from work. Our benefits include comprehensive health plans, paid time off, retirement savings, corporate wellness, educational assistance, corporate discounts, and more. Thank You! We know your time is valuable and we thank you for applying for this position. Due to the high volume of applicants, only those who are chosen to advance in our interview process will be contacted. We sincerely appreciate your interest in Acentra Health and invite you to apply to future openings that may be of interest. Best of luck in your search! ~ The Acentra Health Talent Acquisition Team Visit us at https://careers.acentra.com/jobs EEO AA M/F/Vet/Disability Acentra Health is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, status as a protected veteran or any other status protected by applicable Federal, State or Local law. Experience in Lieu of Degree For non-clinical roles, or when not required by the contract specifically, the Company acknowledges that practical, hands-on experience can provide skills and competencies equivalent to formal education. As such, in cases where a Bachelor's degree may be required, the Company will accept a minimum of six (6) years of directly relevant professional experience in lieu of a degree. In instances where the candidate has an Associate's degree, the Company will accept a minimum of three (3) years of directly relevant professional experience in lieu of the Bachelor's degree. Compensation The pay for this position is listed below. "Based on our compensation philosophy, an applicant’s position placement in the pay range will depend on various considerations, such as years of applicable experience and skill level." Pay Range USD $61,280.00 - USD $76,600.00 /Yr.

Manage proposal processes for RFIs and RFPs, coordinate timelines, engage stakeholders, and contribute to strategic pricing and content development while ensuring timely delivery of high-quality, client-focused proposals.

• Partner with Capture and Sales to shape win strategies, conduct competitive analysis, and clearly articulate value propositions. • Lead cross-functional teams (SMEs, writers, editors) through the entire process, managing schedules, resources, and performance. • Translate solicitation requirements into compliant outlines and compelling content while ensuring strict adherence to FAR/DFARS regulations. • Oversee writing, editing, pricing alignment, and final packaging/delivery. • Support post-submission clarifications/orals and lead lessons-learned reviews to refine templates and processes.

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins. Why join Coupa? 🔹 Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend. 🔹 Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence. 🔹 Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other. Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa. The Impact of a Manager, Proposal Management at Coupa: The Proposal Leader is responsible for coordinating the end-to-end lifecycle of prospect/customer RFX bids for Coupa. This leader is responsible for managing a team of proposal analysts and supporting multiple opportunity workstreams in parallel. This role governs the bid process from qualification through handoff to ensuring completeness of responses and adherence to deliverable timelines, quality standards, and governance requirements. A core component of this role is to leverage Loopio and Google Gemini AI to help manage proposal content, collaborate with cross-functional stakeholders, and ensure accurate, consistent, and compliant responses. The Proposal Leader assembles and leads bid teams, working closely with Sales, executive stakeholders, and cross-functional partners to deliver high-quality, compelling proposals. This role also defines, executes, and maintains bid management globally and across segments to adhere to best practices, identify opportunities for process improvement, and to drive continuous optimization of the proposal function. What You'll Do: - Bid & Proposal Management - Project manage the end-to-end bid process with all key stakeholders to ensure on-time submission of compliant and compelling bids - Govern the bid process from qualification through RFX and Security response handoffs, ensuring process consistency and stakeholder accountability - Manage multiple stakeholders while maintaining accuracy, quality, and adherence to timelines for qualified opportunities - Cross-Functional Collaboration - Manage a virtual team of Proposal Analysts and coordinate contributions from key stakeholders, including Sales, Marketing, Product, Finance, Delivery, Implementation, Legal, and IT/Security - Use Loopio to assign questions, track progress, follow up with subject matter experts, and resolve bottlenecks - Organize and lead bid-related meetings, ensuring alignment across all contributors - Clearly communicate to Sales Leaders and Account Executives when a no-bid response is decided for unqualified and short-turnaround proposal requests - Content Development & Quality - Contribute to written proposal content, leveraging Loopio’s content library to ensure consistency, reuse of approved responses, and alignment with win themes - Identify content gaps within Loopio and work with subject matter experts to develop and maintain high-quality responses - Ensure proposal gaps, risks, and compliance issues are identified and addressed in a timely manner - Ensure quality of AI responses using Google Gemini and NotebookLM to assist in proposal and security review responses - Partner with Sales Leaders to develop clear and compelling win strategies, ensuring themes are woven throughout proposal and presentation materials - Coordinate materials and logistics for all bid-related presentations - Work with our SMEs to periodically ensure that our response content is current and accurate What You Will Bring to Coupa: - Bachelor’s degree in Business Administration (or related), Writing, English, Communications, or a related field preferred - 3+ years of proposal management experience, preferably within the technology or SAAS Spend Management industry - Hands-on experience using Loopio (or similar RFP response management platforms) is required - Strong understanding of project management frameworks and structured bid governance - Excellent written and verbal communication, organizational, and interpersonal skills - Proven ability to manage multiple, complex projects to successful completion - Demonstrated ability to lead cross-functional teams and drive change - Strong problem-solving skills, attention to detail, and risk management capability - Creative, innovative thinker with a continuous improvement mindset - Reliable, adaptable, and comfortable working in fast-paced, deadline-driven environments - Strong relationship-building, influencing, and teamwork skills Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. Please be advised that inquiries or resumes from recruiters will not be accepted. By submitting your application, you acknowledge that you have read Coupa’s Privacy Policy and understand that Coupa receives/collects your application, including your personal data, for the purposes of managing Coupa's ongoing recruitment and placement activities, including for employment purposes in the event of a successful application and for notification of future job opportunities if you did not succeed the first time. You will find more details about how your application is processed, the purposes of processing, and how long we retain your application in our Privacy Policy.