• Partner with Capture and Sales to shape win strategies, conduct competitive analysis, and clearly articulate value propositions. • Lead cross-functional teams (SMEs, writers, editors) through the entire process, managing schedules, resources, and performance. • Translate solicitation requirements into compliant outlines and compelling content while ensuring strict adherence to FAR/DFARS regulations. • Oversee writing, editing, pricing alignment, and final packaging/delivery. • Support post-submission clarifications/orals and lead lessons-learned reviews to refine templates and processes.

Coupa makes margins multiply through its community-generated AI and industry-leading total spend management platform for businesses large and small. Coupa AI is informed by trillions of dollars of direct and indirect spend data across a global network of 10M+ buyers and suppliers. We empower you with the ability to predict, prescribe, and automate smarter, more profitable business decisions to improve operating margins. Why join Coupa? 🔹 Pioneering Technology: At Coupa, we're at the forefront of innovation, leveraging the latest technology to empower our customers with greater efficiency and visibility in their spend. 🔹 Collaborative Culture: We value collaboration and teamwork, and our culture is driven by transparency, openness, and a shared commitment to excellence. 🔹 Global Impact: Join a company where your work has a global, measurable impact on our clients, the business, and each other. Learn more on Life at Coupa blog and hear from our employees about their experiences working at Coupa. The Impact of a Manager, Proposal Management at Coupa: The Proposal Leader is responsible for coordinating the end-to-end lifecycle of prospect/customer RFX bids for Coupa. This leader is responsible for managing a team of proposal analysts and supporting multiple opportunity workstreams in parallel. This role governs the bid process from qualification through handoff to ensuring completeness of responses and adherence to deliverable timelines, quality standards, and governance requirements. A core component of this role is to leverage Loopio and Google Gemini AI to help manage proposal content, collaborate with cross-functional stakeholders, and ensure accurate, consistent, and compliant responses. The Proposal Leader assembles and leads bid teams, working closely with Sales, executive stakeholders, and cross-functional partners to deliver high-quality, compelling proposals. This role also defines, executes, and maintains bid management globally and across segments to adhere to best practices, identify opportunities for process improvement, and to drive continuous optimization of the proposal function. What You'll Do: - Bid & Proposal Management - Project manage the end-to-end bid process with all key stakeholders to ensure on-time submission of compliant and compelling bids - Govern the bid process from qualification through RFX and Security response handoffs, ensuring process consistency and stakeholder accountability - Manage multiple stakeholders while maintaining accuracy, quality, and adherence to timelines for qualified opportunities - Cross-Functional Collaboration - Manage a virtual team of Proposal Analysts and coordinate contributions from key stakeholders, including Sales, Marketing, Product, Finance, Delivery, Implementation, Legal, and IT/Security - Use Loopio to assign questions, track progress, follow up with subject matter experts, and resolve bottlenecks - Organize and lead bid-related meetings, ensuring alignment across all contributors - Clearly communicate to Sales Leaders and Account Executives when a no-bid response is decided for unqualified and short-turnaround proposal requests - Content Development & Quality - Contribute to written proposal content, leveraging Loopio’s content library to ensure consistency, reuse of approved responses, and alignment with win themes - Identify content gaps within Loopio and work with subject matter experts to develop and maintain high-quality responses - Ensure proposal gaps, risks, and compliance issues are identified and addressed in a timely manner - Ensure quality of AI responses using Google Gemini and NotebookLM to assist in proposal and security review responses - Partner with Sales Leaders to develop clear and compelling win strategies, ensuring themes are woven throughout proposal and presentation materials - Coordinate materials and logistics for all bid-related presentations - Work with our SMEs to periodically ensure that our response content is current and accurate What You Will Bring to Coupa: - Bachelor’s degree in Business Administration (or related), Writing, English, Communications, or a related field preferred - 3+ years of proposal management experience, preferably within the technology or SAAS Spend Management industry - Hands-on experience using Loopio (or similar RFP response management platforms) is required - Strong understanding of project management frameworks and structured bid governance - Excellent written and verbal communication, organizational, and interpersonal skills - Proven ability to manage multiple, complex projects to successful completion - Demonstrated ability to lead cross-functional teams and drive change - Strong problem-solving skills, attention to detail, and risk management capability - Creative, innovative thinker with a continuous improvement mindset - Reliable, adaptable, and comfortable working in fast-paced, deadline-driven environments - Strong relationship-building, influencing, and teamwork skills Coupa complies with relevant laws and regulations regarding equal opportunity and offers a welcoming and inclusive work environment. Decisions related to hiring, compensation, training, or evaluating performance are made fairly, and we provide equal employment opportunities to all qualified candidates and employees. Please be advised that inquiries or resumes from recruiters will not be accepted. By submitting your application, you acknowledge that you have read Coupa’s Privacy Policy and understand that Coupa receives/collects your application, including your personal data, for the purposes of managing Coupa's ongoing recruitment and placement activities, including for employment purposes in the event of a successful application and for notification of future job opportunities if you did not succeed the first time. You will find more details about how your application is processed, the purposes of processing, and how long we retain your application in our Privacy Policy.

• Create the layout, formatting, and design of proposals in compliance with client requirements. • Draft proposal portions such as introduction, overview, project approach, and cover letter. • Manage the entire proposal creation process, including but not limited to creation of compliance matrices and drafts, preparing all materials required for color team reviews, facilitating color team meetings and other necessary meetings, and overseeing final production. • Synthesize proposal materials in a client-ready package. • General to advanced knowledge of procurement websites of government agencies and departments. • Understand how to utilize the tools offered by each website to highlight current and future opportunities. • Perform daily queries on procurement websites, ability to provide a preliminary evaluation of opportunities for a potential bid. • Manage past performance citations, resumes, and proposal reuse materials libraries. • Interface with sub’s and prime to gather proposal document data. • Understand capabilities/offerings and how they can possibly translate into potential work. • Ability to make the right call regarding opportunities and their applicability to company capabilities and client alignment. • Knowing when to escalate opportunities to the next level. • Ability to format documents into a succinct, cohesive format based on marketing or proposal guidelines and templates. • Ability to work closely with Executive Management, multiple Subcontractors, and Government stakeholders. • Communicates the progress of proposals to Executive Management. • Ability to be flexible and work in a problem-solving environment. • Outstanding work habits and dedication to the company and its success. • Ability to work in a repetitive environment, maintaining focus and understanding of the objectives of the role. • Meet commitments and maintain status updates in TechnoMile.

Overview The Work: The Senior Proposal Manager is responsible for developing timely, high-quality, and competitive proposals. This position will work with Managers and Business Development professionals to identify and vet opportunities through government procurement websites and other similar public sources of information. The Senior Proposal Manager will develop responses to RFIs, Sources Sought, RFPs, RFQs, etc., as well as presentations, proposals, and quotations and ensure that deliverables are aligned with company standards. This role will facilitate and manage the entire proposal management process. The Senior Proposal Manager works to edit and design proposal documents from start to finish. This position aligns with Cayuse’s core values of Innovation, Excellence, Collaboration, Adaptability, and Integrity by fostering technical solutions that meet customer needs, promoting teamwork, and prioritizing quality in deliverables. Responsibilities Key Responsibilities: - Create the layout, formatting, and design of proposals in compliance with client requirements. - Draft proposal portions such as introduction, overview, project approach, and cover letter. - Manage the entire proposal creation process, including but not limited to creation of compliance matrices and drafts, preparing all materials required for color team reviews, facilitating color team meetings and other necessary meetings, and overseeing final production. - Synthesize proposal materials in a client-ready ready package. - General to advanced knowledge of procurement websites of government agencies and departments. Understand how to utilize the tools offered by each website to highlight current and future opportunities. - Perform daily queries on procurement websites, ability to provide a preliminary evaluation of opportunities for a potential bid. - Manage past performance citations, resumes, and proposal reuse materials libraries. - Interface with sub’s and prime to gather proposal document data. - Understand capabilities/offerings and how they can possibly translate into potential work. - Understand how to navigate various procurement websites to find relevant information leading to opportunity recognition and evaluation. - Ability to make the right call regarding opportunities and their applicability to company capabilities and client alignment. Knowing when to escalate opportunities to the next level. - Ability to format documents into a succinct, cohesive format based on marketing or proposal guidelines and templates. - Ability to work closely with Executive Management, multiple Subcontractors, and Government stakeholders. - Communicates the progress of proposals to Executive Management. - Ability to be flexible and work in a problem-solving environment. - Outstanding work habits and dedication to the company and its success. - Ability to work in a repetitive environment, maintaining focus and understanding of the objectives of the role. - Meet commitments and maintain status updates in TechnoMile. - Other duties as assigned. Qualifications Qualifications – Here’s What You Need: - Four-year degree with 4 years of experience in technical writing or proposal writing, preferred. - Two-year associate’s degree or seven (8) or more years of work experience in a broad range of business and government-related environments, minimum. - Prior Federal Government proposal experience, required. - Advanced to Expert in Shipley or equivalent proposal processes and compliance. - Experience reading and analyzing Government requests for proposal (RFPs), requests for quotation (RFQs), Sources Sought, and Requests for Information (RFI). - Must be able to pass a background check. May require additional background checks as required by projects and/or clients at any time during employment. Minimum Skills Required: - Strong interpersonal skills with the ability to communicate in a professional, and articulate manner with individuals from diverse backgrounds - Excellent verbal and written communication - Excellent organizational, analytical, and problem-solving skills with high-level attention to detail - Proven ability to multitask and prioritize in a fast past environment with changing priorities; adaptable to change and a quick learner - Must be self-motivated and able to work well independently as well as on a multi-functional team. - Ability to handle sensitive and confidential information appropriately - Must be computer literate with proficiency and working knowledge of common database and reporting tools - Must have extremely strong word processing, organization, verbal communication, and writing skills - Proficient in Microsoft and Adobe products including Excel, Word, PowerPoint, Acrobat, etc. - Ability to navigate structured websites, by using unstructured keyword searches to find opportunities relevant to capabilities - Ability to accurately and timely complete required documentation and meet deadlines Our Commitment to you / overview of benefits: - Medical, Dental and Vision Insurance; Wellness Program - Flexible Spending Accounts (Healthcare, Dependent Care, Commuter) - Short-Term and Long-Term Disability options - Basic Life and AD&D Insurance (Company Provided) - Voluntary Life and AD&D options - 401(k) Retirement Savings Plan with matching after one year - Paid Time Off Reports to: Managing Director-Proposal Center for Excellence Working Conditions: - Professional remote office environment. - Must be physically and mentally able to perform duties extended periods of time. - Ability to use a computer and other office productivity tools with sufficient speed to meet the demands of this position. - Must be able to establish a productive and professional workspace. - Must be able to sit for long periods of time looking at computer screen. - May be asked to work a flexible schedule which may include holidays. - May be asked to travel for business or professional development purposes. - May be asked to work hours outside of normal business hours. Other Duties: Please note this job description is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Cayuse is an Equal Opportunity Employer. All employment decisions are based on merit, qualifications, skills, and abilities. All qualified applicants will receive consideration for employment in accordance with any applicable federal, state, or local law Pay Range USD $115,000.00 - USD $130,000.00 /Yr.