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Senior Executive Assistant
Location
Philippines
Posted
74 days ago
Salary
₱75K - ₱80K / month
Seniority
Senior
Job Description
Senior Executive Assistant
Wing Assistant
• Manage the executive’s calendar, coordinate meetings, and ensure all appointments run smoothly and on time. • Handle confidential correspondence and serve as the primary point of contact for both internal and external communications. • Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports. • Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses. • Organize and maintain files, documents, and other essential records. • Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes. • Monitor ongoing projects, ensure timely communication between teams, and track deliverables. • Plan and prepare executive travel itineraries, book accommodations, and handle logistics. • Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences. • Synthesize data into cohesive reports and create presentation slides for meetings and conferences. • Oversee account profiles, manage reviews, and upload relevant media content as needed. • Perform miscellaneous tasks to support the executive’s needs and priorities.
Job Requirements
- Minimum of 5 solid years of experience as an Executive Assistant to C-levels (CEO, COO etc)
- University Bachelor's degree (Big 4 Universities)
- Excellent phone, email, and instant messaging communication skills
- Exceptional English communication skills, both written and verbal (C1 - C2 Level)
- Solid organizational & time management skills
- Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
- Experience with word-processing software and spreadsheets (e.g., MS Office)
- Knowledge of online calendars and scheduling (e.g., Google Calendar)
- Proactive attitude & willingness to be trained
- Able to work on a graveyard shift
- Technical Requirements:
- USB Headset with Noise Cancellation feature
- Working Webcam
- Computer with at least 1.8 GHz processor and at least 4GB RAM
- Main Internet Service Speed: at least 25 Mbps cable connection
- Backup Internet Service Speed: at least 10 Mbps
Benefits
- Health Insurance (HMO)
- Performance Incentives
- Job Security and Stability
- Paid Training
- Inclusive Culture
- Upskilling Opportunities
- 100% Work-From-Home
- Exceptionally Supportive Team
- Opportunities for Career Growth
- Fun Work Environment
- Holiday & Overtime Pay
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