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Wing Assistant

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Senior Executive Assistant

Executive AssistantExecutive AssistantFull TimeRemoteSeniorTeam 501-1,000H1B No SponsorCompany SiteLinkedIn

Location

Philippines

Posted

74 days ago

Salary

₱75K - ₱80K / month

Seniority

Senior

Bachelor Degree5 yrs expEnglishCloudVoIP

Job Description

Senior Executive Assistant

Wing Assistant

• Manage the executive’s calendar, coordinate meetings, and ensure all appointments run smoothly and on time. • Handle confidential correspondence and serve as the primary point of contact for both internal and external communications. • Conduct in-depth research on trends, industry best practices, and comparative data, presenting findings in clear, actionable reports. • Prepare detailed financial summaries, including creating and sending statements or invoices, tracking payments, and recording expenses. • Organize and maintain files, documents, and other essential records. • Manage data entry tasks, including preparing lead lists, transcribing audio, and compiling meeting minutes. • Monitor ongoing projects, ensure timely communication between teams, and track deliverables. • Plan and prepare executive travel itineraries, book accommodations, and handle logistics. • Draft, reply to, and manage emails, follow up on correspondence, and organize inboxes according to executive preferences. • Synthesize data into cohesive reports and create presentation slides for meetings and conferences. • Oversee account profiles, manage reviews, and upload relevant media content as needed. • Perform miscellaneous tasks to support the executive’s needs and priorities.

Job Requirements

  • Minimum of 5 solid years of experience as an Executive Assistant to C-levels (CEO, COO etc)
  • University Bachelor's degree (Big 4 Universities)
  • Excellent phone, email, and instant messaging communication skills
  • Exceptional English communication skills, both written and verbal (C1 - C2 Level)
  • Solid organizational & time management skills
  • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
  • Experience with word-processing software and spreadsheets (e.g., MS Office)
  • Knowledge of online calendars and scheduling (e.g., Google Calendar)
  • Proactive attitude & willingness to be trained
  • Able to work on a graveyard shift
  • Technical Requirements:
  • USB Headset with Noise Cancellation feature
  • Working Webcam
  • Computer with at least 1.8 GHz processor and at least 4GB RAM
  • Main Internet Service Speed: at least 25 Mbps cable connection
  • Backup Internet Service Speed: at least 10 Mbps

Benefits

  • Health Insurance (HMO)
  • Performance Incentives
  • Job Security and Stability
  • Paid Training
  • Inclusive Culture
  • Upskilling Opportunities
  • 100% Work-From-Home
  • Exceptionally Supportive Team
  • Opportunities for Career Growth
  • Fun Work Environment
  • Holiday & Overtime Pay

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