• Manage and triage executive inbox, ensuring timely responses, prioritization, and follow-ups across legal, startup, and real estate matters. • Coordinate with property managers and vendors across multiple properties, including estimates, timelines, and follow-ups • Review and consolidate property financial reports (P&Ls), extracting insights and highlighting key trends. • Organize and manage financial, tax, and escrow documentation for accuracy and accessibility • Draft and track contracts, invoices, and payment follow-ups to ensure smooth operations • Coordinate and track tasks from internal systems, proactively driving completion and accountability across stakeholders. • Oversee calendar management, scheduling meetings, demos, and cross-functional coordination. • Support startup operations by managing demos, contracts, payments, and CRM updates. • Leverage AI tools to summarize data, analyze performance, and streamline workflows. • Improve and implement systems, workflows, and processes to enhance operational efficiency.

• Manage and maintain the executive´s calendar, including scheduling internal and external meetings across multiple time zones • Screen and prioritize emails, messages, and requests for C- Suite Executives • Coordinate travel arrangements, itineraries, and logistics for domestic and international trips • Prepare documents, presentations, and briefing materials ahead of meetings • Take notes during key meetings and ensure timely follow-ups on action items • Anticipate the needs of the C Suite Executives and proactively resolve scheduling conflicts or gaps • Support in organizing off-site meetings, company-wide events, and executive leadership sessions • Prepares business cases, dashboards, and strategic updates for leadership reviews and board-level materials • Assist with personal tasks as needed, maintaining a high level of trust and discretion • Identifies operational bottlenecks and escalates issues with recommended mitigation steps. • Execute complex and detailed travel arrangements (including scheduling and managing of car services and, on occasion, flight and hotel accommodations), including preparing itineraries and compiling necessary documents • Handle expense reporting, invoice processing and other financial matters • Facilitates communication to ensure that directives, timelines, and expectations are understood and consistently applied. • Synthesizes data, reports, and business metrics into concise briefings for senior leaders. • Real-time updating, tracking, management and effective reporting of all departmental tasks and meeting takeaways (whether assigned by the CIO/CFO/CLO directly, or by the C-level executive to their staff) via Monday.com. • Other projects and duties as assigned

• Build and cultivate long-term relationships • Handle highly confidential information and documents with discretion and confidentiality • Manage and maintain multiple executive calendars, including recurring meetings • Planning events for Sfermion leaders and the team broadly • Proactively manage communication, and respond to urgent inquiries from internal / external stakeholders • Process and track expenses in a timely manner for the executives • Provide overall data management to executive, including organizing and compiling data to facilitate exec presentations • Track and drive completion of key deliverables • Provide innovative and creative methods for continued improvements to administrative processes

To Apply Now - email your resume to job-knemkq7d-1e4ngrk82rw3kdm@sagedata.io Who: A fast-moving company supporting busy hiring managers and department leads. What: We’re hiring flexible virtual assistants to support a range of business functions including admin, finance, HR, and operations. When: Hiring immediately to meet growing demand. Where: Fully remote with U.S.-based time zone coverage preferred. Why: Our teams are overwhelmed with back-office responsibilities and need dependable support across multiple departments. Office Environment: 100% remote, fast-paced, with autonomy and clear task-based expectations. Salary: depending on skillset and experience. Position Overview: We’re seeking adaptable and skilled Virtual Assistants to provide behind-the-scenes support across various departments. Depending on your background and strengths, you'll be matched to projects in HR, accounting, recruiting, operations, or admin. This is a great opportunity for someone who enjoys variety, autonomy, and making a measurable impact. Key Responsibilities: Tasks may vary depending on business needs and your area of expertise: - Administrative Support: Email and calendar management, travel coordination, meeting prep - Finance & Accounting: Light bookkeeping, invoicing, AP/AR support, expense reports - HR & Recruiting: Scheduling interviews, onboarding assistance, applicant tracking - Medical Support: Insurance verification, medical billing support (if experienced) - Operations: Document management, SOP creation, vendor coordination, data entry Qualifications: - 2+ years of professional administrative, operations, or support experience - Background in one or more of the following: accounting, HR, recruiting, billing, executive assistance - Excellent communication and organizational skills - High level of discretion and professionalism - Tech-savvy: Comfortable with tools like G Suite, QuickBooks, Slack, Zoom, and applicant tracking systems - Ability to learn quickly, manage deadlines, and work independently If you’re interested in learning more about this opportunity or would like to discuss your qualifications, please apply now.