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Our mission is to create innovative health and beauty products that help people RESTORE CONFIDENCE.
Operations Associate – Admin Support, Project Management
Location
Philippines
Posted
57 days ago
Salary
$750 - $800 / month
Seniority
Mid Level
Job Description
Operations Associate – Admin Support, Project Management
iRESTORE
• Assist in prioritizing tasks and managing daily workflows • Prepare meeting agendas, notes, and follow-ups • Coordinate travel, logistics, and internal/external meetings • Support day-to-day management, monitoring, and basic administration of platforms and tools (e.g., CRM, Helpdesk, project management systems) • Ensure tools and systems are organized, up-to-date, and functioning efficiently • Assist in setting up workflows, trackers, and documentation within systems • Troubleshoot minor issues or coordinate with relevant teams/vendors when needed • Identify opportunities to improve efficiency through tools, automation, and AI • Track key initiatives, OKRs, and cross-functional projects • Follow up with stakeholders to ensure deadlines and deliverables are met • Maintain project trackers, dashboards, and status updates • Identify blockers and proactively escalate or resolve issues • Organize and maintain documentation, SOPs, and internal systems • Assist in preparing reports, presentations, and internal communications • Help streamline workflows and improve operational efficiency • Support coordination across departments (CS, HR, Ops, Growth, etc.)
Job Requirements
- 2–5 years of experience in operations, executive support, or project coordination
- Strong organizational and time management skills
- Excellent communication and follow-up skills
- High attention to detail and ability to multitask
- Proficiency in tools such as Google Workspace, Slack, and project management tools
- Familiarity with AI tools (e.g., ChatGPT, Claude, or similar) to improve productivity, documentation, and workflows
Benefits
- Medical and dental benefits after 6 months of tenure
- Paid Time Off (PTO) for all full-time team members
- High growth trajectory with quarterly/annual reviews
- Quarterly Internet Reimbursement
- Quarterly Fitness Reimbursement – your physical and mental health is super important
- Work from anywhere - this is a remote opportunity
- Annual Team Bonding Event
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