• Own the marketing data strategy and tech stack to enable targeted, personalized campaigns and performance reporting, balancing data requirements and efficiency. • Gather, clean, enrich, and integrate data from multiple sources (databases, spreadsheets, analytics tools, ad platforms, etc.) into Hubspot, ensuring accuracy and consistency. • Set up and manage the flow of data between Hubspot and other tools, e.g., sales automation, ABM platforms, for timely action. • Research, vet, and manage data sources and tools to support programmatic campaign ideas and improve efficiency. • Identify relevant trends and performance drivers, support the measurement of campaigns and experiments, and provide recommendations to improve results. • Provide analysis to inform strategic projects, such as TAM identification and segmentation, sales territory creation, and pipeline modeling. • Maintain CRM data hygiene, workflow automations, and reporting dashboards for marketing and sales.

• Handle booth registration, payments, and procurement for major trade shows (2x per year) • Source and coordinate branded materials, giveaways, and printed kits for each event • Track event-related expenses and submit records for budget reconciliation • Maintain an event calendar with deadlines, vendor contacts, and logistics checklists • Coordinate shipping of event materials and confirm on-site delivery timelines • Manage inventory and fulfillment for ongoing programs: Free Drill kits and New Customer Gift packages • Track outbound shipments and follow up on delivery issues with carriers • Maintain accurate inventory logs in Excel or Google Sheets; alert team lead when stock needs replenishment • Coordinate with the U.S. sales team on regional distribution requests and fulfillment priorities • Build, segment, and maintain the master email list in Mailchimp by region, specialty, and status • Execute final newsletter sends following team lead approval and designer asset delivery • Ensure list hygiene on a regular cadence: process unsubscribes, bounces, and opt-in updates • Pull post-send reports and share open rate, click rate, and list health summaries with the team • Research and evaluate gift options for new customer welcome and appreciation programs • Manage vendor relationships, purchase orders, and delivery timelines for gift procurement • Coordinate with the U.S. sales team to ensure timely distribution to new accounts • Track gift inventory and proactively reorder to maintain buffer stock • Maintain billing and vendor invoice tracking — log payments, due dates, and approval status • Update and organize procurement records: PO logs, vendor contacts, and order history • Keep shared folders and documentation structured and accessible for the team • Support light data entry and reporting tasks as assigned by the team lead

ABOUT US: CEF Solutions Inc. is a Consulting Services and Business Process Outsourcing (BPO) company specializing in BPO Operations, Operations Management, Process Engineering and Innovation, Cost Optimization, and Staffing solutions. We take pride in our expertise in providing specialized staffing services, ensuring that clients have access to top talent that aligns with their operational goals. We service some of the largest multinational companies in the world and are expanding quickly by delivering an unmatched end-to-end client experience. Company website: www.CEF.inc JOB DESCRIPTION: We are looking for a reliable and detail-oriented Marketing Operations Admin to serve as the operational backbone of our Marketing Communications team. This role keeps the team running smoothly — managing event logistics, inventory programs, email distribution, vendor coordination, and gift fulfillment so the rest of the team can stay focused on creative and digital execution. Responsibilities Exhibition & Event Administration - Handle booth registration, payments, and procurement for major trade shows (2x per year) - Source and coordinate branded materials, giveaways, and printed kits for each event - Track event-related expenses and submit records for budget reconciliation - Maintain an event calendar with deadlines, vendor contacts, and logistics checklists - Coordinate shipping of event materials and confirm on-site delivery timelines Inventory & Marketing Logistics - Manage inventory and fulfillment for ongoing programs: Free Drill kits and New Customer Gift packages - Track outbound shipments and follow up on delivery issues with carriers - Maintain accurate inventory logs in Excel or Google Sheets; alert team lead when stock needs replenishment - Coordinate with the U.S. sales team on regional distribution requests and fulfillment priorities Database & Newsletter Distribution - Build, segment, and maintain the master email list in Mailchimp by region, specialty, and status - Execute final newsletter sends following team lead approval and designer asset delivery - Ensure list hygiene on a regular cadence: process unsubscribes, bounces, and opt-in updates - Pull post-send reports and share open rate, click rate, and list health summaries with the team Gift Sourcing & Fulfillment - Research and evaluate gift options for new customer welcome and appreciation programs - Manage vendor relationships, purchase orders, and delivery timelines for gift procurement - Coordinate with the U.S. sales team to ensure timely distribution to new accounts - Track gift inventory and proactively reorder to maintain buffer stock General Admin & Operations Support - Maintain billing and vendor invoice tracking — log payments, due dates, and approval status - Update and organize procurement records: PO logs, vendor contacts, and order history - Keep shared folders and documentation structured and accessible for the team - Support light data entry and reporting tasks as assigned by the team lead Requirements - 2+ years of experience in marketing admin, operations coordinator, or similar role - Strong Excel or Google Sheets skills — comfortable with tracking logs, basic formulas, and organized record-keeping - Experience with Mailchimp or other email distribution platforms - Highly organized with strong attention to detail and ability to manage multiple tasks at once - Good written English for remote coordination with the U.S. team - Reliable and self-directed — able to keep operations running without close supervision - Experience with vendor coordination, procurement, or logistics is a strong plus Nice to Have - Experience coordinating trade show or event logistics - Familiarity with inventory management or fulfillment workflows - Background in healthcare, dental, or medical device industry (not required)

GiveCampus is the world's leading fundraising platform for non-profit educational institutions. Trusted by 1,300+ colleges, universities, and K-12 schools, our mission is to help advance the quality, the affordability, and the accessibility of education. We received a seed investment from Y Combinator in 2015 and have pursued a strategy of 'Sustainable Growth' ever since: achieving six consecutive years of profitability and positive cash-flow while more than quadrupling our revenue, our customer base, and our team. In 2022, we raised $50 million to accelerate the next stage of our growth. Through The GiveCampus Social Mobility Initiative, we've donated $1 million in free fundraising support for programs that help low-income students, first-generation students, and underrepresented minorities. And in 2022 and 2023, we were named to Y Combinator's Top Companies list and the Inc. 5000 list of America's fastest-growing private companies. While we operate at meaningful scale (we've facilitated more than $6 billion in charitable giving), we’re still small relative to the commercial and social good opportunities in front of us. Every GiveCampus employee has a substantial impact on our trajectory, and we're growing to help schools achieve even greater results. Our purpose-driven team of 120+ is located across the US: team members work from anywhere they choose. We have a beautiful 12,000 sf office in Washington, DC that is available for people to use whenever they want, and we regularly organize team meet-ups, events, and retreats in various locations. We're looking to expand our team with diverse and collaborative doers who believe in our mission and the transformative power of affordable, high-quality education. Location: This is a remote-first role based in the U.S. While we embrace flexible, distributed work, we also value in-person connection. Team members are expected to attend multiple company-wide and team-specific onsites throughout the year. We are seeking our first dedicated Marketing Operations Lead to build and scale the marketing operations function at GiveCampus. This role will sit within Revenue Operations, which supports operations across all of our go-to-market functions (sales, marketing, customer success, and commercial operations). The role will also be deeply embedded with our Marketing team, where you'll be their operational partner: helping the team to optimize campaigns, trust the data, understand what's working, and move faster. As the marketing operations lead, you will own the systems, processes, data integrity, reporting, and performance infrastructure that power our top-of-funnel engine. You will help to redefine how Marketing performance is measured, how we execute our campaigns, how attribution is tracked, and how we optimize demand generation at scale. In light of the fast pace of technological change across the industry, we are also looking for a technologist who can push the boundaries of how we use AI to drive scale, efficiency, and hyper-personalization in our marketing programs. You will have the full support of the organization to experiment, push boundaries, try new things, and transform the way we work. Key Responsibilities Core marketing systems & technology - Own and optimize the Marketing Automation Platform (HubSpot). Manage system configuration, workflows, automation logic, and governance. Partner with RevOps to ensure seamless integration between Hubspot and Salesforce (CRM), enrichment/data providers, marketing tech stack, and sales engagement tools. - Lead a comprehensive audit and restructure/rebuild of our HubSpot instance. Lead the charge in realigning the system to industry best practice after a period of organic growth. Establish naming conventions, standardize properties, fix broken workflows, document system architecture, and create a sustainable operating model - Evaluate, implement, and own the operation of new marketing technologies AI-first marketing programs transformation Identify and implement AI-powered tools, agents, and workflows that can transform the way we do Marketing at GiveCampus – with a focus on tools that: - Enable deep personalization in the way we present ourselves to our partners and prospects - Remove manual workflows to enable the entire marketing team to spend less time on tasks and more time on strategy and execution Campaign operations & execution - Develop and implement robust systems for campaign execution. Standardize campaign frameworks and design consistent, scalable SOPs for executing on email programs, nurture sequences, webinars, and paid advertising campaigns - Oversee campaign performance tracking. Ensure standard tracking structures are in place and accurately configured (UTMs, campaign attribution mapping, CRM campaign structure) and create assets for the organization to be able to view campaign performance and use analytics to optimize outcomes - Build, QA and launch all routine campaign workflows within internal GiveCampus systems - or develop automations that can do so Segmentation & Personalization Infrastructure - Create dynamic audience segmentation frameworks that enable GiveCampus to be consistently sharing messages that are persona-based and school-specific across all of our channels - including email, website, and nurture tracks - Maintain internal field and data architecture to support segmentation strategy. Manage enrichment tools and data providers, develop and implement new data frameworks, oversee deduplication processes, and build data validation and governance rules to facilitate reliable targeting and segmentation - Support ABM initiatives with account-based targeting Lead Lifecycle & Funnel Management - Manage the end-to-end sales lead management framework. Drive ongoing alignment around lead definitions, prioritization/scoring, lead routing logic and assignment, and performance monitoring - Optimize lead funnel performance by monitoring funnel conversion rates, time to engage, and handoff effectiveness. Identify drop-off points or opportunities to double-down on successful programs. Provide insights on the organization that enable GiveCampus to aggressively expand the marketing funnel over time Overall Reporting, Analytics & Success Criteria - Design new frameworks for how marketing performance is measured. Create and manage reporting assets (reports, dashboards, in-depth reviews) for the organization that offer insights into lead sourcing, campaign performance, channel effectiveness, pipeline and revenue attribution, and more - Offer insights on channel-level ROI and other performance trends that can impact budgeting and resource allocation - Deliver actionable recommendations, not just data. Across the span of marketing programs, recommend changes in approach that can drive growth and/or flag issues before they impact pipeline downstream. What We're Looking For Experience: - 5-8+ years in marketing operations, with significant time spent in B2B SaaS environments - You've built or rebuilt a marketing ops function before, or you have deep exposure to how a best-in-class marketing organization functions. You know what the end state should look like and how to get there pragmatically - Strong understanding of SaaS revenue metrics and funnel analytics Technical Skills: - Deep HubSpot expertise. You will be responsible for day-to-day platform administration and will act the primary internal go-to on all things Hubspot for the broader team - Demonstrated familiarity with AI tools in a marketing/ops context. We are looking for someone who is already experimenting with AI agents, LLM-powered workflows, and intelligent automation - Technical fluency. You're comfortable with integrations, data modeling, APIs, and workflow automation - Strong understanding of CRM reporting and data architecture Data analysis and reporting - Proficiency with enrichment and data tools Strategic Capabilities: - Ability to translate business strategy into operational infrastructure - Strong process design and documentation skills - Comfortable educating stakeholders on best practices - Systems thinker who can scale processes Personal Traits: - Highly detail-oriented - Analytical and curious - Strong communicator across technical and non-technical audiences - Comfortable building from scratch - Proactive and solution-oriented Ready to apply? Be sure to keep an eye on your spam and promotions boxes in case our emails end up there! At GiveCampus, we value diversity and we pledge to foster an environment of support, inclusivity, and learning, both on the job and throughout the application process. In this spirit, we encourage candidates of all backgrounds to apply. GiveCampus is an Equal Opportunity Employer. Applicants and employees are not discriminated against because of race, color, creed, sex, sexual orientation, gender identity or expression, age, religion, national origin, citizenship status, disability, ancestry, marital status, veteran status, medical condition or any protected category prohibited by local, state or federal laws. If you feel like you don't meet all of the requirements for this role, please apply anyways. We know confidence gaps and imposter syndrome often get in the way of connecting with incredible people, and we don't want them to prevent us from meeting you.