• Manage and maintain the founder’s calendar, including scheduling, prioritizing, and following up on meetings and tasks. • Update and manage Monday.com to track over 25 active video projects and deliverable timelines and provide daily reports. • Handle client communications, including professional follow-ups and project updates. • Draft scripts, proposals, and outlines from voice notes and meeting summaries. • Prepare detailed shoot documentation for the production team, including lighting, sound, and camera crew. • Enter data and assist in generating estimates and invoices using QuickBooks. • Provide daily operational support by uploading files, sending deliverables, and organizing project assets. • Handle ad hoc tasks to support operations and lighten the founder’s load.

• Provide high-level executive administrative support to the Managing Director, including calendar management, meeting coordination, and priority tracking • Prepare executive correspondence, reports, and presentations with a high degree of accuracy and confidentiality • Sort, filter, and prioritize emails • Keep and maintain a diary of deadlines • Serve as a trusted liaison between the Managing Director, attorneys, staff, and external partners • Maintain and update case management systems and client files • Support billing, expense tracking, and contingency-fee reporting as directed • Assist with internal workflows, policy compliance, and special projects tied to firm growth • Manage the licensure in at least seven states

• Manage, optimize, and implement workflows in ClickUp (primary focus) • Maintain and organize tasks, projects, and documentation within ClickUp • Manage email communications • Handle calendar scheduling and coordination • Organize and maintain digital documents and files • Ad hoc tasks

• Provide administrative language support in Mandarin (Cantonese is a strong plus) • Manage and send reminders and follow-ups • Run trust reports and assist with documentation tracking • Take meeting minutes accurately and professionally • Handle and organize legal and administrative documents with extreme attention to detail • Assist with general administrative tasks as needed • Support occasional coordination and communication tasks