• Provide high-level executive administrative support to the Managing Director, including calendar management, meeting coordination, and priority tracking • Prepare executive correspondence, reports, and presentations with a high degree of accuracy and confidentiality • Sort, filter, and prioritize emails • Keep and maintain a diary of deadlines • Serve as a trusted liaison between the Managing Director, attorneys, staff, and external partners • Maintain and update case management systems and client files • Support billing, expense tracking, and contingency-fee reporting as directed • Assist with internal workflows, policy compliance, and special projects tied to firm growth • Manage the licensure in at least seven states

• Manage, optimize, and implement workflows in ClickUp (primary focus) • Maintain and organize tasks, projects, and documentation within ClickUp • Manage email communications • Handle calendar scheduling and coordination • Organize and maintain digital documents and files • Ad hoc tasks

• Provide administrative language support in Mandarin (Cantonese is a strong plus) • Manage and send reminders and follow-ups • Run trust reports and assist with documentation tracking • Take meeting minutes accurately and professionally • Handle and organize legal and administrative documents with extreme attention to detail • Assist with general administrative tasks as needed • Support occasional coordination and communication tasks

• Manage and organize executive’s email inbox, ensuring timely responses and follow-ups • Maintain and coordinate professional and personal calendars, including scheduling meetings, appointments, and travel • Prepare regular reports and presentations as needed • Perform data entry and maintain accurate records • Assist with bookkeeping tasks such as expense tracking, invoice processing, recording customer payments, monitoring AR and reconciliation • Liaise with internal departments and external contacts on behalf of the executive • Handle confidential information with discretion • Provide general administrative support as needed