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Logistics Operations Executive
Location
Philippines
Posted
120 days ago
Salary
0
Seniority
Senior
Job Description
Logistics Operations Executive
Scale Virtually VA
• Perform daily email triage and organization • Tag, sort, flag, and surface priority emails using inbox workflows • Identify urgent messages and provide screenshots or summaries for executive review • Ensure no critical communications are missed due to volume • Receive and organize bills received via email or billing portals • Prepare bills for executive review and approval • Maintain a checks-and-balances workflow with no financial action taken without owner sign-off • Track approvals and follow-ups • Organize data, files, and administrative records • Support reminders and task follow-ups • Assist with small operational and organizational tasks as assigned • Help reduce after-hours administrative catch-up for the client • Scheduling across multiple business entities • Light project coordination • Administrative support during new business launches • Assistance with operational documentation and process build-out
Job Requirements
- Proven ability to identify trends, anomalies, and behavioral patterns across operational datasets (e.g., DVIC duration, driver repetition, vehicle usage) and flag emerging risks before they impact scorecard results
- Demonstrated ability to perform root-cause analysis, distinguishing between surface symptoms and underlying drivers of performance changes
- Strong audit and verification skills, including cross-checking data sources to identify gaps in documentation, follow-through, or accountability
- Exceptional attention to detail, paired with sound judgment to focus on high-impact issues rather than low-value noise
- Ability to synthesize complex information into clear, structured summaries that support leadership decision-making
- Comfort working within fixed reporting cadences and delivering accurate insights under deadline pressure
- Exhibits professional skepticism, validating results rather than assuming compliance equals quality
- Strong written communication skills, capable of translating data insights into clear, executive-ready explanations
- High confidentiality and discretion required due to Amazon DSP NDA environment
- Prior experience supporting executives or business owners preferred
- Proactive, reliable, and process-driven with consistent follow-through
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