Wallace Real Estate is looking for a motivated and tech-savvy Virtual Assistant to enhance our operational efficiency and support our team remotely. As a leader in the real estate industry for East Tennessee, we pride ourselves on our commitment to providing exceptional service to our clients. In this role, you will play a vital part in streamlining communication and providing administrative support with a focus on remote collaboration. Ideal candidates should possess excellent time management skills and a knack for problem-solving, allowing them to navigate busy schedules and changing priorities while maintaining a positive attitude. Your contributions will help strengthen our operational framework and ensure that our agents can provide the highest level of service to our clients. Responsibilities - Manage scheduling and calendar appointments for team members remotely - Handle correspondence, including emails and phone calls, with professionalism - Conduct research and compile data for various projects - Assist in the preparation of marketing materials and client presentations - Support digital marketing efforts, including social media management - Organize meetings and follow up on action items - Maintain and update client databases and records

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description Wallace Real Estate is looking for a motivated and tech-savvy Virtual Assistant to enhance our operational efficiency and support our team remotely. In this role, you will play a vital part in streamlining communication and providing administrative support with a focus on remote collaboration. - Manage scheduling and calendar appointments for team members remotely - Handle correspondence, including emails and phone calls, with professionalism - Conduct research and compile data for various projects - Assist in the preparation of marketing materials and client presentations - Support digital marketing efforts, including social media management - Organize meetings and follow up on action items - Maintain and update client databases and records Qualifications - Experience as a virtual assistant or in a similar remote administrative role - Proficient in using technology tools and software, including CRM and project management platforms - Strong written and verbal communication skills - Excellent organizational skills and attention to detail - Ability to work independently with minimal supervision - Familiarity with real estate industry practices is a plus - High-speed internet connection and a dedicated workspace Benefits - Health Care Plan (Medical, Dental & Vision) - Retirement Plan (401k, IRA) - Life Insurance (Basic, Voluntary & AD&D) - Paid Time Off (Vacation, Sick & Public Holidays) - Family Leave (Maternity, Paternity) - Short Term & Long Term Disability - Training & Development - Work From Home - Free Food & Snacks - Wellness Resources - Stock Option Plan Company Description Wallace Real Estate is a leader in the real estate industry for East Tennessee, committed to providing exceptional service to our clients.

Overview Remote position, must be located in Washington DC area or NYC. Summary: The Executive Assistant provides comprehensive administrative support to the Leadership Team enhancing their productivity by efficiently managing schedules, communications, and special projects. This role requires a high level of professionalism, discretion, and organizational skills to ensure seamless operations within the leadership team. What You’ll Do: Calendar and Schedule Management: - Manage complex calendars for the leadership team, ensuring efficient scheduling of meetings, appointments, and events. - Coordinate and prioritize meeting requests, resolving scheduling conflicts proactively. - Schedule and manage recurring meetings, ensuring all necessary materials are prepared in advance. - Send meeting reminders, follow-ups, and ensure alignment with executive priorities. Travel Coordination: - Arrange domestic travel, including flight bookings, accommodations, transportation, and detailed itineraries. - Ensure all travel logistics align with executive preferences and organizational policies. - Prepare and process travel expense reports promptly, ensuring compliance with company policies. Communication Management: - Serve as the primary point of contact for internal and external communications on behalf of the executives. - Draft, edit, and manage correspondence, emails, and other communications with a high level of professionalism. - Filter and prioritize incoming requests, ensuring urgent matters receive timely attention. - Maintain confidentiality and discretion when handling sensitive information. Meeting and Event Coordination: - Organize and coordinate meetings, including preparing agendas, materials, and presentations. - Take minutes during meetings, document key discussions, and ensure timely distribution to relevant parties. - Plan and execute company events, conferences, virtual meetings, and offsite retreats. - Coordinate logistics such as venue selection, catering, AV setup, and guest invitations. Project Management and Research: - Conduct research and compile data to support executive decision-making. - Assist in the preparation of reports, presentations, and financial analyses. - Manage special projects, ensuring timely completion and alignment with organizational goals. - Track action items and follow up with stakeholders to ensure project deliverables are met. Document and Information Management: - Organize, maintain, and update digital and physical files for easy retrieval. - Create and manage executive reports, briefing documents, and presentations. - Maintain records of key discussions, agreements, and follow-up actions. Other Responsibilities: - Perform additional duties and responsibilities as assigned to support business needs. - Act as a liaison between executives and other internal and external stakeholders. What You’ll Bring - Exceptional organizational and time-management skills. - Strong written and verbal communication abilities. - High level of integrity and discretion in handling confidential information. - Ability to work independently and collaboratively in a fast-paced environment. - Strong problem-solving skills and attention to detail. - Flexibility to adapt to changing priorities and handle multiple tasks simultaneously. - Experience managing board meetings and executive-level reporting. - Familiarity with financial and sales-related administrative support. - Knowledge of travel coordination and expense management systems. Required: - Bachelor’s degree or equivalent experience. - Minimum of 5 years of experience supporting C-level executives. - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Microsoft Teams). Preferred: - Experience managing board meetings and executive-level reporting. - Background in financial or sales administrative support. What You’ll Get At Lucky Strike Entertainment, we’re committed to supporting your well-being both on and off the job. Here's a peek at some of the benefits available to our Management associates: - Medical, Dental, Vision plans to select from based on your needs - Wellness resources to help you along your wellness journey - 401(K) Retirement Plans - Employee Stock Purchase Program - Employee Assistance Program (EAP) - Vacation and Holidays - Perks! Bowling, Boomer's, and Waterpark discounts, Retail discounts, Event discounts and more! Who We Are Lucky Strike Entertainment, formerly Bowlero Corp, is one of the world’s premier location-based entertainment platforms. With over 360 locations across North America, Lucky Strike Entertainment provides experiential offerings in bowling, amusements, water parks, and family entertainment centers. The company also owns the Professional Bowlers Association, the major league of bowling and a growing media property that boasts millions of fans around the globe. For more information on Lucky Strike Entertainment, please visit ir.luckystrikeent.com. The pay range for this position is $105,000 - $110,000 per year Lucky Strike Entertainment offers performance-based incentives and a competitive total rewards package which includes healthcare coverage and a broad range of other benefits. Incentives and/or benefit packages may vary depending on the position. More details regarding benefits are available here: www.bowlerocorp.com/careers/benefits

Description About Opto-Knowledge Systems, Inc. Opto-Knowledge Systems, Inc. (OKSI) develops advanced sensing, imaging, and artificial intelligence technologies supporting aerospace, defense, and scientific applications. Our teams combine engineering, optics, and machine learning expertise to deliver innovative solutions to complex technical challenges. Position Overview OKSI is seeking a highly organized Executive Assistant to provide administrative and operational support to executive leadership. This role manages complex schedules, coordinates meetings and travel, prepares communications and reports, and helps ensure smooth coordination across teams. The Executive Assistant plays a key role in supporting leadership priorities and helping executives stay focused on strategic initiatives. What You Will Do - Manage calendars for executive leadership including scheduling meetings, coordinating priorities, and ensuring efficient use of time - Coordinate internal and external meetings including scheduling, agenda preparation, and follow up on action items - Arrange domestic and international travel including flights, lodging, transportation, and itineraries - Draft correspondence, reports, and presentations on behalf of executives - Support coordination across departments by tracking deliverables and helping manage deadlines - Maintain organized records and documentation while handling sensitive information with discretion - Assist with coordinating executive visits, customer meetings, and company events - Prepare expense reports and support general administrative tasks for executive leadership Requirements Qualifications - Strong organizational and time management skills - Ability to manage multiple priorities in a fast paced environment - High level of discretion and professionalism when handling confidential information - Ability to anticipate needs and proactively resolve scheduling conflicts - Strong attention to detail and accuracy - Proficiency with Microsoft Office and standard office systems Preferred Qualifications - Experience supporting executive leadership or senior management teams - Experience coordinating complex calendars and travel logistics - Experience using Unanet or similar ERP systems for timekeeping or expense reporting - Experience preparing professional reports, presentations, or briefing materials - Experience working in a technology, engineering, or defense environment Experience - Three to five years of administrative or executive support experience Work Environment and Schedule - Full-time position Compensation and Benefits - Salary range: $68,000 - $92,000 annually. - Medical, dental, and vision coverage fully paid by the employer for employees. - Three weeks of vacation to start - Automatic company contribution to 401K – 5% of earned wages (no matching required) - Educational assistance and professional development opportunities - In-office (St. Petersburg, FL or Torrance, CA) or remote work (United States) available (position dependent) Additional Requirements: - You must have, or be eligible to obtain, a U.S. Department of Defense Secret security clearance. You will be subject to government security investigations and must be able to access classified information. The inability to obtain a security clearance will result in you being ineligible for the position. We are an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other status protected by law. We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process. The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. This employer participates in E-Verify. This employer participates in E-Verify.