Description About Opto-Knowledge Systems, Inc. Opto-Knowledge Systems, Inc. (OKSI) develops advanced sensing, imaging, and artificial intelligence technologies supporting aerospace, defense, and scientific applications. Our teams combine engineering, optics, and machine learning expertise to deliver innovative solutions to complex technical challenges. Position Overview OKSI is seeking a highly organized Executive Assistant to provide administrative and operational support to executive leadership. This role manages complex schedules, coordinates meetings and travel, prepares communications and reports, and helps ensure smooth coordination across teams. The Executive Assistant plays a key role in supporting leadership priorities and helping executives stay focused on strategic initiatives. What You Will Do - Manage calendars for executive leadership including scheduling meetings, coordinating priorities, and ensuring efficient use of time - Coordinate internal and external meetings including scheduling, agenda preparation, and follow up on action items - Arrange domestic and international travel including flights, lodging, transportation, and itineraries - Draft correspondence, reports, and presentations on behalf of executives - Support coordination across departments by tracking deliverables and helping manage deadlines - Maintain organized records and documentation while handling sensitive information with discretion - Assist with coordinating executive visits, customer meetings, and company events - Prepare expense reports and support general administrative tasks for executive leadership Requirements Qualifications - Strong organizational and time management skills - Ability to manage multiple priorities in a fast paced environment - High level of discretion and professionalism when handling confidential information - Ability to anticipate needs and proactively resolve scheduling conflicts - Strong attention to detail and accuracy - Proficiency with Microsoft Office and standard office systems Preferred Qualifications - Experience supporting executive leadership or senior management teams - Experience coordinating complex calendars and travel logistics - Experience using Unanet or similar ERP systems for timekeeping or expense reporting - Experience preparing professional reports, presentations, or briefing materials - Experience working in a technology, engineering, or defense environment Experience - Three to five years of administrative or executive support experience Work Environment and Schedule - Full-time position Compensation and Benefits - Salary range: $68,000 - $92,000 annually. - Medical, dental, and vision coverage fully paid by the employer for employees. - Three weeks of vacation to start - Automatic company contribution to 401K – 5% of earned wages (no matching required) - Educational assistance and professional development opportunities - In-office (St. Petersburg, FL or Torrance, CA) or remote work (United States) available (position dependent) Additional Requirements: - You must have, or be eligible to obtain, a U.S. Department of Defense Secret security clearance. You will be subject to government security investigations and must be able to access classified information. The inability to obtain a security clearance will result in you being ineligible for the position. We are an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, protected veteran status, or any other status protected by law. We provide reasonable accommodations for qualified individuals with disabilities in the application and hiring process. The person hired will have access to information and items subject to U.S. export controls, and therefore, must either be a “U.S. person” as defined by 22 C.F.R. This employer participates in E-Verify. This employer participates in E-Verify.

Do you have a passion for children and education? Would you like to positively impact families in need of help? We want to speak with you! Step Up For Students empowers families to pursue and engage in the most appropriate learning options for their children. Step Up For Students offers an excellent benefits package: SUFS Total Rewards Medical - HSA/FSA - Dental - Vision Company Paid Disability - Life Insurance 401K Match - Tuition Reimbursement Generous Time off Policy - Professional Development Step Up For Students empowers families to pursue the most appropriate learning options for their children. We unite communities to provide scholarships that open doors to a stronger future. With this support, students can choose the right learning environment and access resources to reach their full potential. Our culture is rooted in two core values: - Everyone is an asset - Every event is an improvement opportunity These values guide how we work together and continuously improve. We expect every team member to bring these principles to life in their daily work. Job Summary: The Executive Assistant to the Chief Executive Officer (CEO) role is a highly visible position at Step Up For Students (SUFS), requiring interaction with a broad range of internal and external stakeholders and playing a key role in support of our mission. The Executive Assistant provides high-level administrative support to the CEO, using discretion, judgment, and knowledge of the organization to facilitate the executive’s activities and maintain confidentiality. This multifaceted role involves complex calendar management across multiple time zones and priorities, coordinating meetings and appointments, preparing materials for presentations and events, and serving as a key point of contact for inquiries and requests. The Executive Assistant assists with and/or manages special projects, conducts research, and performs other tasks assigned by the CEO, thereby contributing to the overall efficiency and effectiveness of the executive office. Location: Remote (United States) Key Responsibilities: - Work directly with the CEO to support all aspects of her daily work routine. - Maintain the CEO’s calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements. Exercise discretion in committing time and evaluating needs. - Serve as a liaison between the CEO, Senior Leadership, staff, and the public. This includes receiving and screening the CEO’s phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution. - Coordinate work with other Senior Leaders and staff as needed; play a key role in the coordination of staff efforts both within and outside the executive department. - Provide coordination, monitoring, and communication of projects and programs. - Assist, design and or develop and implement activities and processes including project planning, intake, prioritization, initiation, execution, and training, and foster collaboration of end-users and key stakeholders. - Serve as a primary point of contact between the Office of the CEO and governance groups, including helping to coordinate workflow and providing administrative support for governance meetings. - Design and develop presentations for internal and external audiences on behalf of the CEO. - Determine priority of matters of attention for the CEO; redirect matters to staff to handle, or handle matters personally, as appropriate. - Keep the CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up. - Routinely perform a wide variety of support duties. - Compose and prepare letters relating to routine correspondence for the CEO’s signature. - Assist in the preparation and distribution of meeting agendas and materials. - Prepare documents, reports, tables, and charts; distribute as appropriate. - Prepare, reconcile, and submit expense reports. - Maintain confidential and sensitive information. - Attend meetings and take notes of discussion; prepare initial draft of meeting minutes and summaries. - Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material. - Participates in professional development and networking conferences and events to maintain and enhance knowledge and competencies. - Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed. Qualifications: - Demonstrated success and a proven track record in professional/life experience in specific job functions, projects, or industries. Military service can substitute for professional experience and/or formal education requirements such as a Bachelor’s degree or higher education in Business Administration, Management, or a related field or equivalent work experience. - 5-7 years of executive support experience, including supporting C-suite executives. - Expert proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). - High degree of professionalism in interacting with diverse groups of stakeholders, including board members, senior executives, staff, community leaders, and donors. - Excellent verbal and written communication skills. - Strong analytical and problem-solving skills. - Commitment to the mission and values of Step Up For Students. You’ll Stand Out If You Have: - Experience supporting a mission-driven, fast-paced executive office, ideally within nonprofit, education, public policy, or highly regulated environments. - Proactive, anticipatory working style, with a demonstrated ability to see around corners and identify needs before the CEO asks. - Exceptional judgment and discretion, with a proven track record of handling sensitive and confidential matters at the highest levels. - Strong executive presence and communication skills, able to draft polished correspondence, represent the CEO professionally, and interact confidently with senior leaders, governance groups, and external partners. - Advanced organizational mastery, including managing complex, multi-time-zone calendars, shifting priorities, and simultaneous high-stakes deliverables. - High proficiency with executive-level presentation development, including building decks, briefing materials, talking points, and event preparation for both internal and external audiences. - Demonstrated ability to manage special projects end-to-end, balancing strategic thinking with hands-on execution. - Calm, steady decision-making under pressure, with the ability to adapt quickly, triage competing priorities, and maintain professionalism in dynamic situations. - Strong stakeholder relationship skills, with the ability to foster trust, influence without authority, and drive alignment across departments. Key Competencies: - Exceptional organizational skills and impeccable attention to detail. - Strong Cognitive Emotional Management (CEM) skills. - Ability to complete a high volume of tasks and projects with little or no guidance. - Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. - Professional and polished. - Ability to prioritize tasks effectively. - Proactive and independent with the ability to take initiative. - Excellent time management skills with a proven ability to meet deadlines. - Committed to upholding the highest standards of confidentiality. Interview Process: - Veriff Identity Verification - Recruiter Video Interview - Director of Human Resources Video Interview - Panel Video Interview - Assessment - Final Video Interview with Chief Executive Officer Why you’ll love working here: - Award-Winning Culture: We’ve been named one of the Best Companies to Work For four years in a row by Florida Trend and Workforce Research Group and honored as one of the Healthiest Companies by Florida’s First Coast Worksite Wellness Council. Fast Company recognized us as one of the Best Workplaces for Innovators—proof that we foster an environment where big ideas and bold thinking are encouraged. - Comprehensive Benefits: Enjoy medical, dental, and vision coverage, plus HSA, FSA, and Lifestyle Spending Accounts. We also offer a competitive 401(k) with company match to help you plan for the future. - Flexibility & Work-Life Harmony: Remote work options and unique time-off programs—including 14 paid holidays, Care and Parental Leave, and our Flexible Leave policy. - Growth & Development: From mentorship programs to management training and professional development opportunities, we invest in your career journey every step of the way. - Supportive Professional Environment: Our dedicated coaching team is here to help you succeed, and employee-led committees give you a voice in shaping our workplace. Collaboration isn’t just encouraged, it’s how we work. Working Conditions and Equipment Use: - Work is performed indoors in a typical office environment - not substantially exposed to adverse environmental conditions. - Valid driver license with proof of insurance. - Must be able to lift up to fifteen (15) pounds. - Frequent use of office machines to include telephone, computer, and printer. Step Up For Students is an equal opportunity employer committed to diversity & inclusion in the workplace.

• Providing ongoing administrative, planning and executive support of a highly complex and confidential nature for a system executive. • Assisting in meeting specialized goals and contributes to the achievement of the organization's vision, mission and strategic objectives. • Providing special project and executive support to a position of significant leadership within the PH and S system. • Supporting an executive(s) by managing calendars, correspondence, meeting and agenda preparation and other logistical matters. • Networking extensively with many of the organization's leadership and health system stakeholders and representing their supervisor and the health system in a positive and professional manner.

Role Description American Heritage Lending is in search of highly motivated and customer-centric individuals to join our team as Loan Officer Assistants. We are looking for sales professionals who are dedicated to enhancing the customer experience and adept at sourcing and fostering strategic relationships. Essential Duties & Responsibilities - Accurately input new loan applications into the system, ensuring all information is complete and correct. - Assist borrowers in collecting and submitting required initial documentation for loan processing. - Track and organize all submitted documents, ensuring they are uploaded into the system and shared with relevant stakeholders. - Perform quality checks on applications and documentation to identify and address discrepancies before submission. - Monitor loan application pipelines and provide updates to the sales team regarding application statuses and next steps. Operations Coordination - Work closely with the operations team to ensure quick and efficient processing of loan applications. - Act as a liaison to address operational inquiries, troubleshoot issues and escalate concerns when necessary. - Help streamline communication between sales and operations to enhance overall workflow. Customer Interaction - Serve as the primary point of contact for borrowers with simple inquiries, such as updates on their application status or clarification on required documentation. - Provide excellent customer service, ensuring borrowers feel supported and informed throughout the loan process. - Direct complex inquiries to the appropriate loan officer or team member for resolution. CRM Data Management - Maintain a clean and organized database by entering borrower details, monitoring loan statuses and tracking communication records. - Regularly audit CRM records to ensure data accuracy and consistency. - Generate reports and insights from the CRM to support sales strategies and performance tracking. Administrative Support - Follow up on outstanding borrower or partner tasks to ensure timely completion. - Assist the sales team with scheduling, preparing materials and coordinating meetings. - Take on ad hoc tasks and projects assigned by the sales team to support business objectives. Qualifications - Exceptional organizational and multitasking abilities with a keen eye for detail. - Strong communication skills, both written and verbal. - Proficiency in Microsoft Office Suite and CRM systems, experience with loan origination software a plus. - Customer-focused, friendly and professional demeanor. - Eagerness to learn and develop within the investment-purpose lending industry. - Ability to thrive in a fast-paced, deadline driven environment. Requirements - Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. - Frequently required to sit, stand, kneel, stoop, or squat. - Use hands or fingers to handle or feel objects, tools, or controls. - Reach with hands and arms. - Talk or hear. - Specific vision ability includes close vision, distance vision, color vision, depth perception and the ability to adjust focus. - Occasionally lift and/or move up to 25 pounds. - Ability to analyze situations logically to identify causes and draw solid conclusions. - Ability to anticipate the consequences of a situation. - Ability to modify one’s own behavior to meet expectations of others. - Ability to sustain one’s own emotions from interfering with responding effectively to internal and external customer’s needs. - Displays honesty and trustworthiness; has a sense of personal accountability; maintains a moral conviction to do the right thing. Physical Demands - The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. - While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. - The employee must occasionally lift and/or move up to 25 pounds. - Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment - This job operates in an office setting and largely sedentary, requiring the routine use of a computer and other standard office equipment. - The ability to lift or move up to 20 pounds, bend, reach, and perform manual tasks may also be required. - Remote work is an optional setting. - Work environment characteristics are representative of those that must be met by an employee to successfully perform the essential functions of this job. - While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. - Business travel may provide for varying degrees of change in the work environment. - The noise level in the work environment is usually moderate. Job Classification Non-Exempt Location Onsite- 19800 MacArthur Blvd., Ste 950, Irvine, CA 92612 Benefits - Medical - Dental - Vision - Matching 401(k) - Basic Life & AD&D - Paid Time Off - Paid Holidays Company Description We are a high-growth Company that doubled our staff in 2022. - Competitive Salary - Wide Product Options - Bridge, Fix and Flip, FHA, VA, Conventional, Non-QM, DCSR, Hard Money Loans and more. - We are not impacted by the volatility of the interest rate. - This Company describes its culture as: Family-Accountability-Integrity-Teamwork-Have fun along the way. Start your career today with American Heritage Lending! Note: Nothing in this job description restricts the company’s right to assign or reassign duties and responsibilities to this position at any time. Reasonable accommodations may be made in appropriate circumstances to enable individuals to perform the essential functions of the position.