• Drive the development and execution of our sourcing strategy from RFI / RFP creation • Serve as department lead on COST and SERVICE improvement initiatives • Successfully lead and implement continuous improvement initiatives with key strategic suppliers • Lead, manage, and influence projects to successful completion • Identify and execute risk mitigation and security of supply strategies

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Management Analyst IV performs highly advanced (senior level) contract administration, analysis, grant development, and coordination work. This role will work extensively on cross-divisional projects within the CFO Division which will involve but not limited to: - Development and management of various types of procurements - Entry of purchase requisitions - Managing contract deliverables and reporting - Data and document management - Project planning and implementation The Management Analyst must adhere to agency policies, procedures, and processes. This position is expected to participate and potentially lead internal and external stakeholder meetings, solicitation/grant requirements gathering sessions, and contract negotiations, if needed. Essential Job Functions - Procurement Lifecycle (60%) - Meets with CFO staff to establish the scope, requirements, objectives, budget, and implementation schedule for various procurements. - Research, identifies, develops, and documents procurement related tasks. - Assesses internal stakeholder procurement needs and conducts working sessions to gather preliminary requirements. - Performs in the capacity of subject matter expert (SME) during the procurement and contract development processes. - Develops solicitation packages for complex procurements. - Works with System Contracting to develop, edit, finalize, negotiate, and execute contract package(s). - Confirms procurement and contract files, checklists, and risks are uploaded and entered into the System of Contract Operations and Reporting (SCOR). - Performs contract close out activities within required timeframes. - Completes contract monitoring reviews within assigned time limits. - Deploys and promotes best practices in contract management. - Monitors, reassesses, and manages risks throughout the contract lifecycle. - Conduct lessons learned on procurement and contract reviews. - Tracks budgets to ensure goods/services are received as contractually required. - Ensure compliance with departmental activities with HHS policies and procedures and state procurement laws. - Stakeholder Engagement and Communication (25%) - Provides excellent customer service through written and oral communications with contractors and contract stakeholders. - Maintains initiative-taking, professional, and productive communications and working relationships. - Facilitates post-award contract meetings with contractors and stakeholders. - Communicates complex contract information in an easily understandable way. - Facilitates and conducts meetings with internal and external stakeholders during the contract lifecycle. - Analysis and Other Work (15%) - Interprets historical, current, and projected data to identify problems and areas for procedural or system changes. - Assists with the evaluation of agency functions and activities for conversion to contract operations. - Generates reports and data related to work activities. - Evaluates new or improved business and management practices for application to CFO operations. - Reviews and evaluates recommendations for improvement and corrective action. - Develops new or modifies existing administrative policies, procedures, and objectives. - Analyzes new or proposed legislation or regulations. - Reviews comprehensive technical records and reports. - Participates in educational outreach activities. - Other duties as assigned by management. Qualifications - Intermediate knowledge of contract administration practices, tools, strategies, and cost monitoring for large scope or high-dollar contracts. - Policies, rules, or regulations relating to grant administration, compliance, policies, and procedures. - Purchasing and procurement methods and procedures. - State of Texas procurement laws, regulations, procedures, principles, practices, and contract management guidelines. Requirements - Graduation from an accredited four-year college or university. - A degree with major coursework in business administration, human resource management, finance, public administration, or a related field is generally preferred. - A minimum of two (2) years of demonstrated experience in the public sector that includes developing and negotiating complex procurements. - Possesses a valid CTCM and CTCD certifications through the State of Texas. Benefits - 100% paid employee health insurance for full-time eligible employees. - A defined benefit pension plan. - Generous time off benefits. - Numerous opportunities for career advancement.

• Responsible for the purchasing of goods and services from approved suppliers • Support the development of the purchasing function to advance department or organizational goals • Day-to-day resolution of stakeholder and supplier issues • Incorporate sourcing, contracting, and supplier management principles into daily work activities • Gather necessary information to complete sourcing events (spot buys) • Support negotiations, contracting, supplier implementation, and management activities • Purchase assigned items, supplies, and materials or services according to policies • Assist with projects at manager's direction • Document and resolve supplier quality and performance problems using KPIs • Assist customs brokers with data accuracy and compliance • Identify and implement cost improvement projects • Assist procurement resources with category or supplier issues • Forecasting, invoice reconciliation, and goods receipts support

• Oversee vendor onboarding, including execution of Non-Disclosure Agreements (NDA), New Vendor Forms, Quality Agreements and Manufacturing Service Agreements (MSA). • Maintain and organize supplier documentation to ensure compliance with company policies and procurement standards. • Track and monitor supplier performance metrics, supporting Quarterly Business Reviews (QBR) by preparing data, analysis, and performance summaries. • Assist in managing supplier relationships by coordinating communication, resolving operational issues, and supporting continuous improvement initiatives. • Lead RFQ processes to identify and source suppliers for new development components supporting New Product Introduction (NPI), ensuring competitive pricing, quality standards, and reliable lead times. • Manage purchase orders for NPI builds, coordinating quantities, pricing, and delivery schedules to align with product development timelines. • Act as the sourcing representative throughout the product development lifecycle, partnering with engineering and suppliers to support component selection, supplier readiness, and cost management. • Support pricing negotiations for both new product development and existing products to ensure cost competitiveness and alignment with business objectives. • Review supplier quotations on a regular basis to validate pricing accuracy, assess changes in material and labor costs, and identify opportunities for cost optimization. • Monitor monthly consignment inventory, yield loss, and PPV(Purchase Price Variance) reports to track material usage, analyze cost drivers, and support effective cost control initiatives. • Review weekly Material Requirements Planning(MRP) with Contract Manufacturers(CM) to identify potential supply risks and support proactive planning to maintain material availability. • Partner with suppliers to improve inventory planning, demand alignment, and material readiness. • Resolve material shortages by coordinating with suppliers and cross-functional teams to ensure uninterrupted production.