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TX-HHSC-DSHS-DFPS logo
TX-HHSC-DSHS-DFPS

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey.

Procurement Analyst IV

ProcurementProcurementOtherRemoteMid LevelTeam 10,001

Location

United States

Posted

96 days ago

Salary

$5.8K - $9.5K / month

Seniority

Mid Level

No structured requirement data.

Job Description

Procurement Analyst IV

TX-HHSC-DSHS-DFPS

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Management Analyst IV performs highly advanced (senior level) contract administration, analysis, grant development, and coordination work. This role will work extensively on cross-divisional projects within the CFO Division which will involve but not limited to: - Development and management of various types of procurements - Entry of purchase requisitions - Managing contract deliverables and reporting - Data and document management - Project planning and implementation The Management Analyst must adhere to agency policies, procedures, and processes. This position is expected to participate and potentially lead internal and external stakeholder meetings, solicitation/grant requirements gathering sessions, and contract negotiations, if needed. Essential Job Functions - Procurement Lifecycle (60%) - Meets with CFO staff to establish the scope, requirements, objectives, budget, and implementation schedule for various procurements. - Research, identifies, develops, and documents procurement related tasks. - Assesses internal stakeholder procurement needs and conducts working sessions to gather preliminary requirements. - Performs in the capacity of subject matter expert (SME) during the procurement and contract development processes. - Develops solicitation packages for complex procurements. - Works with System Contracting to develop, edit, finalize, negotiate, and execute contract package(s). - Confirms procurement and contract files, checklists, and risks are uploaded and entered into the System of Contract Operations and Reporting (SCOR). - Performs contract close out activities within required timeframes. - Completes contract monitoring reviews within assigned time limits. - Deploys and promotes best practices in contract management. - Monitors, reassesses, and manages risks throughout the contract lifecycle. - Conduct lessons learned on procurement and contract reviews. - Tracks budgets to ensure goods/services are received as contractually required. - Ensure compliance with departmental activities with HHS policies and procedures and state procurement laws. - Stakeholder Engagement and Communication (25%) - Provides excellent customer service through written and oral communications with contractors and contract stakeholders. - Maintains initiative-taking, professional, and productive communications and working relationships. - Facilitates post-award contract meetings with contractors and stakeholders. - Communicates complex contract information in an easily understandable way. - Facilitates and conducts meetings with internal and external stakeholders during the contract lifecycle. - Analysis and Other Work (15%) - Interprets historical, current, and projected data to identify problems and areas for procedural or system changes. - Assists with the evaluation of agency functions and activities for conversion to contract operations. - Generates reports and data related to work activities. - Evaluates new or improved business and management practices for application to CFO operations. - Reviews and evaluates recommendations for improvement and corrective action. - Develops new or modifies existing administrative policies, procedures, and objectives. - Analyzes new or proposed legislation or regulations. - Reviews comprehensive technical records and reports. - Participates in educational outreach activities. - Other duties as assigned by management. Qualifications - Intermediate knowledge of contract administration practices, tools, strategies, and cost monitoring for large scope or high-dollar contracts. - Policies, rules, or regulations relating to grant administration, compliance, policies, and procedures. - Purchasing and procurement methods and procedures. - State of Texas procurement laws, regulations, procedures, principles, practices, and contract management guidelines. Requirements - Graduation from an accredited four-year college or university. - A degree with major coursework in business administration, human resource management, finance, public administration, or a related field is generally preferred. - A minimum of two (2) years of demonstrated experience in the public sector that includes developing and negotiating complex procurements. - Possesses a valid CTCM and CTCD certifications through the State of Texas. Benefits - 100% paid employee health insurance for full-time eligible employees. - A defined benefit pension plan. - Generous time off benefits. - Numerous opportunities for career advancement.

Job Requirements

  • Intermediate knowledge of contract administration practices, tools, strategies, and cost monitoring for large scope or high-dollar contracts.
  • Policies, rules, or regulations relating to grant administration, compliance, policies, and procedures.
  • Purchasing and procurement methods and procedures.
  • State of Texas procurement laws, regulations, procedures, principles, practices, and contract management guidelines.
  • Graduation from an accredited four-year college or university.
  • A degree with major coursework in business administration, human resource management, finance, public administration, or a related field is generally preferred.
  • A minimum of two (2) years of demonstrated experience in the public sector that includes developing and negotiating complex procurements.
  • Possesses a valid CTCM and CTCD certifications through the State of Texas.

Benefits

  • 100% paid employee health insurance for full-time eligible employees.
  • A defined benefit pension plan.
  • Generous time off benefits.
  • Numerous opportunities for career advancement.

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