Hire smarter, hire globally — scale your business while saving up to 80% on local costs. www.pear-tree.com
Contract Administrator
Location
Philippines
Posted
87 days ago
Salary
₱80K - ₱100K / month
Seniority
Mid Level
Job Description
Contract Administrator
Pear Tree.
• Procurement: Initiate and manage the subcontract and supplier procurement process, including raising purchase orders and organizing payments. • Contract Administration: Assist in the preparation and distribution of required notices, including Extension of Time (EOT), Variation Notices, and Delay Notices. • Novation: Assist in the novation of Consultant Agreements where relevant for Design & Construct (D&C) projects. • Dispute Support: Ensure subcontract matters in dispute are escalated and handled in a consultative manner. • Cost Reporting: Prepare accurate, timely, and up-to-date cost reports in conjunction with the Project Manager. • Claims Management: Assist with Progress Payment Claim submissions and maintain the Subcontract Trade Package Letting / Procurement Register. • System Compliance: Setup and manage commercial procedures within Procore and internal systems (e.g., CHEOPS, CrookesNet) to ensure compliance throughout the project duration. • Handover: Assist in the preparation of all required Handover Documentation. • Administrative Support: Participate in required training or workshops and ensure all safety-related documentation for the project is filed correctly.
Job Requirements
- Experience: 2–4 years of experience in Contract Administration or Quantity Surveying within the Commercial Fit-out or Construction sector, specifically with AU clients.
- Project Tools: Advanced proficiency in Procore, Bluebeam, and Microsoft Project.
- Office Suite: Intermediate to Advanced skills in Microsoft Excel, Word, and Outlook.
- Logic: Strong understanding of construction sequencing, trade scopes, and financial "take-offs."
- Communication: Superior written English skills for drafting formal contractual correspondence.
- Contractual Knowledge: Familiarity with Australian Standard (AS) Contracts and fundamental Contract Law principles.
- Regulatory Awareness: A working understanding of the Security of Payment Act (SOPA) and the Building Code of Australia (BCA).
- Software: Previous experience with CHEOPS, Aconex, or similar construction ERP systems.
Related Guides
Related Categories
Related Job Pages
More Administration Jobs
Order Management, Administration Coordinator
TwoconnectWe facilitate business growth through our managed offshoring services.
• Manage client interactions, including scheduling appointments, responding to enquiries, and addressing feedback in a professional and timely manner. • Coordinate order processing activities, ensuring accuracy, efficiency, and timely delivery. • Support inventory administration by organising, tracking, and monitoring fabric supplies and related materials. • Maintain accurate and confidential client records, including measurements, preferences, and specific requests. • Provide general administrative support to assist with day-to-day business operations. • Assist with documentation, data entry, filing, and internal record maintenance. • Liaise with internal stakeholders to support service delivery and operational efficiency. • Support smooth communication between customer-facing and operational teams. • Contribute to maintaining organised systems and administrative processes. • Other position-level duties as they arise.
• Provide support to our clients via remote access from your office workstation • Maintain clients' IT applications and ensure smooth, uninterrupted operations • Assist with infrastructure optimizations • Perform system maintenance and install updates
• Provide support to our customers via remote access from your office workstation • Maintain customers' IT applications and ensure uninterrupted operational processes • Assist with infrastructure optimizations • Perform system maintenance and install updates
Junior Contract Administrator
Synergistic Systems, Inc DBA SynergisticITAI-based Talent Search + Industry Knowledge = Superior Talent.
• Draft new client agreements and amendments using standardized templates. • Manage the full lifecycle of contracts including creation, amendment, execution, and storage of agreements for new and existing clients. • Review multiple versions of negotiated contract language to ensure previously agreed-upon terms and amendments are incorporated accurately. • Maintain records of negotiation history and ensure consistency across similar contract types. • Monitor legal and compliance considerations that may impact recordkeeping, custodial, trust, and related service agreements. • Support agreements associated with client onboarding, implementation activities, and plan changes. • Provide standard legal communications and documentation to internal stakeholders. • Coordinate internal contract reviews and facilitate execution and signature processes. • Respond to internal inquiries regarding contract terms and provide status updates throughout the contract lifecycle. • Maintain organized documentation of executed contracts and related supporting materials. • Identify opportunities to improve contract management workflows and recommend operational enhancements. • Assist in evaluating newly implemented processes and initiatives related to contract administration.
