• Provide daily support to the CEO, including triaging his inbox, managing his calendar and handling other daily priorities across multiple time zones • Anticipate needs, solve problems proactively, and keep the executive office running smoothly • Support the executive team with end-to-end travel arrangements for themselves or hosted events— including itineraries, flights, and accommodations • Support Ops for internal and external events, including managing vendors, purchasing orders, and shipping logistics • Manage special projects and ad hoc requests as they arise from the executive office • Act as backup support for internal services as needed

Role Description We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support senior management in day-to-day operations and business communication. This role goes beyond traditional administrative support. The Executive Assistant will be responsible for: - Coordinating executive activities - Managing business correspondence - Preparing presentations and material - Conducting research to support strategic communication and decision-making The ideal candidate is proactive, discreet, and able to manage multiple priorities in a fast-paced international environment. Qualifications - Higher education - Previous experience as Executive Assistant, Personal Assistant, Office Manager, or similar role - Excellent written and spoken English (business communication level) - Strong organizational and multitasking skills - Advanced computer literacy (MS Office / Google Workspace) - Ability to prepare professional presentations and business documents - High level of responsibility, attention to detail, and discretion Requirements - Manage the executive’s calendar, schedule meetings, calls, and appointments - Coordinate internal and external meetings, prepare agendas and follow-up materials - Organize online and offline meetings, business events, and team gatherings - Arrange domestic and international business travel (flights, hotels, transfers, itineraries) - Manage and draft professional business correspondence (emails, letters, official communication) - Serve as a communication bridge between executives, internal teams, and external partners - Track incoming requests and ensure timely follow-up - Conduct contact and partner research (potential partners, vendors, industry contacts) - Collect and structure information needed for meetings, negotiations, and business discussions - Prepare briefing materials and summaries for executive meetings - Prepare presentations, reports, and meeting materials for internal and external use - Support the creation of executive presentations, documents, and analytical materials - Maintain and organize documentation and correspondence records - Manage confidential information with discretion and professionalism - Coordinate communication with suppliers, partners, and service providers - Ensure smooth communication between departments and stakeholders Benefits - Experience working with senior executives or international teams - Experience preparing business presentations or reports - Familiarity with calendar management and travel booking tools

• Protecting Legacies: You will accurately draft essential estate planning documents—like wills, trusts, and powers of attorney—ensuring a family's wishes are translated into legally sound templates ready for attorney review. • Creating Seamless Workflows: You’ll manage client intakes and coordinate sensitive information, transforming chaotic data into highly organized, actionable files that keep the firm running smoothly. • Catching the Crucial Details: By meticulously proofreading and formatting complex legal files, you prevent costly errors, eliminate bottlenecks, and protect the firm's high-quality reputation. • Giving Time Back: Your proactive, reliable support allows attorneys to step away from the tedious paperwork and focus entirely on what they do best: counseling clients and growing their practice.

• Provide day-to-day administrative and operational support to leadership. • Assist with **bookkeeping coordination**, including preparing and organizing financial information. • Support **payroll coordination and time tracking** to ensure accuracy of employee records. • Create and manage **invoices and quotes** for clients. • Track and manage **inventory and operational supplies**. • Maintain and update information across multiple systems including **Xero, Tradify, and time tracking platforms**. • Coordinate **scheduling, task tracking, and operational follow-ups**. • Communicate with customers regarding scheduling, invoices, and general service inquiries. • Monitor tasks and workflows to ensure items are completed and followed up on. • Help improve internal organization and processes as the company continues to grow.